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Jobs - Admin / Office classifieds in boston

<![CDATA[Spence Industries actively seeking Call Center Operators -NO SALES- 2nd shift. Hours are 4:30pm-8:30pm Mon-Fri & 9:00am-3:00pm Sat. Job Requirements: Candidate must be pro-active and deal with people in a professional manner. Must be a quick learner, have strong verbal and written communication skills. Dependability, reliable transportation, positive attitude and the desire to be the best! No selling, just scheduling free cleaning appointments for interested customers. No Experience necessary. Call Mr.Spencer 978-649-7207 Mention Job ID 14]]>

<![CDATA[Used Car Dealership Seeking Office Clerk, Helping with Paperwork and Following up with Banks and Customer on Daily Basis, Good Hourly Rate, Between 40-45 Hours a Week. Please call 781-596-2929. ]]>

<![CDATA[A Framingham based company is looking for interns to conduct online research. Knowledge of the internet existence is a must basic knowledge of MS Excel would be a plus. Company is located at the intersection of route 126 and route 30 in Framingham. Call Daniel Barenboym 617 594 6000 and refer to the Craiglist for an online researcher. ]]>

<![CDATA[Boylston Staffing is looking for NUMEROUS Call Center Survey Assistants for a healthcare company in Wellesley. Will call elder care providers gathering accurate desired rates and other pertinent information. Must have basic Excel knowledge to post the data. Need positive attitude and excellent communication skills. The hours are 9:00am-5:00pm and pays $12.00/hr. This is a 5 month temporary assignment.]]>

<![CDATA[This opening in a premier healthcare organization is an exciting opportunity for job seekers who are focused on finding an administrative, clerical or customer service role. The Office Coordinator role offers a great opportunity for administrative professionals to grow within a career in healthcare! Supporting a hectic medical office, the Office Coordinator will be responsible for running the front desk smoothly and ensuring a high level of customer service. Some of the main duties will include: taking and transferring calls, scheduling appointments, interacting with patients and performing data entry projects. A heavy call volume in this busy medical environment requires an individual who is able to work in a fast paced atmosphere. Experience with Microsoft Office software is necessary, and knowledge of Access is preferred. Bilingual applicants are encouraged to apply. Candidates should have 1-2 years of administrative experience, preferably within a healthcare organization. This position is not accessible by public transporation. Applicants must be available to start immediately! If you fit the above qualifications and are seeking an opportunity with a significant opportunity for growth, please email your resume to jobs@psgstaffing.com or call 617-245-1575 to learn more about PSG. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs last year. Chances are good that we can help you, too. ]]>

<![CDATA[ Executive Assistant Award winning Financial Services Firm near Copley needs a high-speed individual to assist and coordinate activities of developing projects. Executive Assistant will be assisting Marketing Manager as well as the marketing research team. Strong administrative skills required to create marketing materials, travel logistics, coordinating events, to calendar management. This contract to hire position requires a professional individual with attention to detail, excellent organization, and follow up skills and 3-6 years high level administrative support experience. Microsoft Word, Excel and PowerPoint are a must. This is an amazing opportunity for someone to gain Marketing experience at a major financial firm in the heart of Boston. Please send updated resumes to: jobs@psgstaffing.com There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. ]]>

<![CDATA[The Broad Institute of MIT and Harvard seeks a SENIOR ADMINISTRATIVE ASSISTANT, Broad Institute-Stanley Center for Psychiatric Research, to carry out high-level administrative responsibilities in support of the center's director and assistant director and provide professional representation of the director's office. Responsibilities include independently maintaining appointment calendars and schedules; planning and coordinating a variety of complex meetings, seminars, conferences, and special events; maintaining the director's and center files, database of center members and affiliates, and the content on the center's web site; maintaining an Endnote database of all center publications, presentations, and other intellectual property disclosures; designing and implementing a regular reporting process for all center members; assisting with the preparation and submission of grant- and report-related material and publications; maintaining and summarizing financial records; obtaining literature references as needed; managing the Stanley Center annual scientific advisory board meeting and the annual progress report; maintaining records for all human subjects training protocols; coordinating travel arrangements; generating reimbursement for center expenses; drafting correspondence; and performing special projects as appropriate. REQUIREMENTS: a minimum of seven years' related experience; excellent oral and written communication skills; a high level of proactive involvement in work flow and excellent follow through; good computer skills and knowledge of Microsoft Word, PowerPoint, and Excel; and ability to work independently, take initiative, and maintain confidentiality. Seek highly organized professional who pays strong attention to detail and accuracy. Knowledge of web maintenance software (e.g., Dreamweaver and Drupal) and Endnote or similar citation index a plus. Ability to quickly learn additional computer applications expected. Must be able to interact with staff at all levels in a fast-paced and challenging environment. Bachelor's degree preferred. Knowledge of biology a plus. Interested applicants may apply online at <a href="http://www.broad.mit.edu/info/careers/" rel="nofollow">http://www.broad.mit.edu/info/careers/</a> and reference job number MIT-00005982. Please indicate that you located this position on Craigslist.org. EOE. PROFILE: the Broad Institute was founded to empower scientists of all kinds to work together on difficult, diverse, critical genomic and biomedical challenges. The Institute offers comprehensive benefits including: * Competitive pay * Medical, dental, life insurance plans * 401(k) plan with matching contributions * Tuition assistance plan * Four weeks of vacation after one year * T-Pass subsidy program ]]>

<![CDATA[Provide Administrative support to 5 Executives in Accounting department. Including: calendar management, meeting management, PowerPoint presentations, expense reporting, pay roll, new hire paperwork and orientation, like accounting. Requirements: AT LEAST 2 years of Administrative experience. An aptitude for numbers. Inititatve is key - we need some one that is a self starter and that can roll with the punches. Great 9-5 hours, free parking and good benefits.]]>

<![CDATA[Would you like part time day hours? NuVal LLC is a fast growing start-up company based in Braintree, MA, serving clients across the U.S. We are seeking highly motivated, college educated professional help on a temporary part-time basis to work in our office, to provide data management, analysis, and web-based research for our team. If interested, and you have MS Excel and PowerPoint skills, please send your qualifications and contact information to jgiumarra@nuval.com. We offer flexible hours plus a stimulating work environment. • Job location is Braintree, MA • Compensation: $15 to $18 /hour depending on qualifications • This is a part-time job. • no -- Principals only. Recruiters, please don't contact this job poster. • yes -- Phone calls about this job are ok. • no -- Please do not contact job poster about other services, products or commercial interests. • no -- Reposting this message elsewhere is NOT OK. ]]>

<![CDATA[Dr. Benjamin Hadar’s practice has been growing strong for 10 years. He holds himself to a higher standard of dentistry by providing excellent patient care at a superior value. His clean, modern office is located in the historical town of Lexington, catering to families in the surrounding areas. We are offering an opportunity to grow within a friendly, goal oriented office for long term employment as a team member. Experience is helpful, but not required. Benefits include dental, bonuses, sick & vacation pay. Attributes for the ideal candidate include: • Attention to Detail & Organization Skills • Smart & a Self-Motivator • Energetic & Outgoing Personality • Excellent Listening, Written & Verbal Skills • Strong Sense of Job Ownership • Exceptional Work Ethic, Punctual & Common Sense • Desire for Increasing Responsibility Responsibilities include but are not limited to: • Opening the office • Greeting patients • Entering patient info into the computer • Answering phones • Scheduling appointments • Confirming appointments • Making financial arrangements • Collecting co-insurance @ the time of appointment • Closing the office This position is for a part time employee, 15 – 25 hours/week. Compensation to be discussed. PLEASE NOTE: This position allows for a slightly flexible schedule, but Wednesdays (2pm – 8pm) & 1 Saturday a month (8am – 3pm) is required. Our Mission Statement To provide the highest quality cosmetic & restorative dentistry using the latest technologies, advanced techniques & compassionate, attentive customer service to patients at a premium value. Qualified candidates please submit resumes with cover letters to Amy Williams, Human Resources. Fax # 781.860.7710 or e-mail them to amy@hadardental.com Hadar Dental is an EOE ]]>

<![CDATA[OSRAM SYLVANIA is the North American business of OSRAM GmbH of Germany, one of the world's largest lighting manufacturers and part of the Siemens family of companies. The company manufactures and markets a wide range of lighting products and precision materials and components for business and industry, consumers, for the automotive industry, and for the computer, aerospace and other major industries worldwide. It employs about 11,200 people in North America and is headquartered in Danvers, Mass. Position Description: This position is a temporary position. The selected candidate will not be an employee of OSRAM SYLVANIA but will be payrolled through a temporary agency. The duration of the assignment is expected to be up to 6 months and may be extended. The hours of work for this position are 11 am to 8 pm, M-F. This opportunity plays an integral role within the purchasing department and interacts with our nation-wide branch operations. As a member of the SLS Central Purchasing Department, you will: - Address purchase inquiries from the branch personnel - Place purchase orders - Track purchase orders as needed - Resolve product-related issues with excellent customer service and problem solving skills Basic Qualifications: - Knowledge of basic purchasing/buying concepts, practices and administrative procedures - Excellent customer service and problem solving acumen - Ability to work with suppliers to resolve procurement issues Experience in SAP highly preferred. High school diploma required, and 3-5 years relevant experience. <a href="http://www.cytiva.com/light/applyX.asp?light?light3880?jessicab?38" target="_blank" rel="nofollow"> For quick consideration Click here to apply </a> ______________________________________________________________________________________________________ ]]>

<![CDATA[This is a temporary position, lasting 1-2 months. PRIMARY RESPONSIBILITY Provide administrative support in the areas of human resources and academic programs, and space and facilities. CHARACTERISTIC DUTIES • Review and process staff level appointments/changes/terminations on behalf of the Assistant Dean for HR and Administration and assist with annual performance and salary review cycle. • Assist with coordinating faculty and research staff promotion cases and new appointment cases. • Maintain HR databases related to interim increases, promotion cases, faculty searches, open positions, and rewards and recognition program. Maintain statistical data on human resources and space allocations. • Handle day-to-day transactions and annual process for awards including the School’s rewards and recognition program. • Assist the Assistant Deans with reports and data collection for strategic plans, annual president's report, outside professional activities report, and other special studies. • Coordinate graduate student fellowship processes and maintain fellowship records • Assist the Assistant Dean for Administration and HR with the processing of space changes. Maintain space change records. • Serve as the day-to-day coordinator for the School’s rewards and recognition program • Maintain office equipment and coordinate routine computer maintenance. • Coordinate human resource administrator’s monthly meetings and learn@lunch program. • Other duties as directed. SUPERVISION RECEIVED The individual will be supervises by the Assistant Dean for HR and Administration and will work for the Dean and Assistant Dean for Finance. CONTACTS REQUIRED TO PERFORM DUTIES Within the School the individual will work closely with administrative staff members in the department, labs, centers, and institutes. At MIT, s/he will work closely with the Human Resources Department, Payroll, and other administrators in similar positions at the Institute. REQUIREMENTS A bachelor's degree and three to five years of experience in administrative support in higher education or human resources. Demonstrated organizational skills, good judgment, tact, discretion, and ability to handle sensitive and confidential matters and manage changing and conflicting priorities required. Must possess advanced knowledge of databases, spreadsheets, and accounting principles. ]]>

<![CDATA[The Boston Teacher Residency (BTR) is the Boston Public Schools’ (BPS) own teacher preparation program. We are looking for someone to spend approximately six hours per week doing data entry in a casual and relaxed work environment. Hours are flexible between 9:00-5:00, Tuesday - Thursday. BTR is conveniently located in downtown Boston with access to all subway lines. The ideal candidate will have the following qualifications: • prior experience with data entry (1-3 years) • excellent attention to detail and data input accuracy a must • typing speed of 40 w.p.m. • proficiency in Microsoft Excel • must be good with numbers Compensation: $12 per hour To Apply Please email resume and cover letter to: jobs@bpe.org. Please write “Data Entry” in the subject line. ]]>

<![CDATA[ IDEAL CANDIDATE SHOULD BE A OPENMINDED ATTRACTIVE FEMALE, HAVE A FLEXIBLE SCHEDULE AND BE WILLING TO ENJOY A FULL TIME SALARY FOR PART TIME WORK. DUTIES INCLUDE ORGANIZATION LIGHT TRAVEL AND WINING AND DINING CLIENTS, CANDIDATES MUST BE WILLING TO MIX BUSINESS WITH PLEASURE!! LADIES READ BETWEEN THE LINES BEFORE APPLYING!!! LEAVE NAME AND NUMBER FOR A DISCRETE INTERVIEW START EARNING MONEY THIS WEEK. SIGN ON BONUS AFTER 60 DAYS OF LOYALTY]]>

<![CDATA[Established consulting firm is looking for an Executive Assistant to support one Executive. This position involves handling a wide range of administrative and executive support related tasks. Administrative duties include management of calendar and scheduling of meetings for both Partners, coordination of business travel arrangements and preparation of monthly expense reports. Responsibilities may also include general office administration, filing, answering and screening phone calls as required. The ideal candidate for this position will possess a Bachelors degree and 2+ years of experience supporting senior level executives, in addition to the following qualities and experience: Strong knowledge of MS Office including MS Outlook, Excel, PowerPoint and Word Excellent calendar management skills Superior writing/editing skills Ability to multi-task, prioritize and work well under pressure an deadlines Interpersonal skills, responsible and professional demeanor, including ability to maintain a high degree of confidentiality Ability to work as a team player, Enthusiastic]]>

<![CDATA[Performs knowledgeable, and skilled, general administrative support to the Oncology Program Manager/ Director and members of the Care Coordination department. Tasks involve high level clerical/secretarial/administrative responsibilities. Maintains the referral database for all inpatients and outpatients. Plans and schedules meetings, maintains schedules and appointments for Manager/Director, prepares reports, files and distributes documents. Processes all requests for payment through AP; Payroll inquiries for staff, and invoices for both DFCI and BWH cost centers. Management of department’s computer, telecommunications systems as well as all pertinent equipment. Provides coverage for the Resource Specialist position as needed. Provides logistical support to Care Coordination Support Group programs: room reservations, catering needs, flyer creations, mailings, etc. Bachelor of Science or Arts degree, knowledge of computer applications including: Microsoft Office, Microsoft, Publisher; Outlook; Excel; Internet. Please visit our website to apply: www.dana-farbercareers.com ]]>

<![CDATA[Visiting Angels has a position available in our Marshfield central office as a Staff Coordinator/Home Care Scheduler in an expanding department; Responsible for arranging coverage for home care in private homes in a fast-paced, office environment. Apply if - You can act fast and accurately, with attention to detail and with compassionate and clear communication skills. Visiting Angels is one of the oldest and most well respected professional home care agencies serving the South Shore. For this position you must be: Highly Task/Detail oriented Be very customer service focused Have solid interpersonal skills Be a Team Player Be Self-Motivated Requirements: Advanced Computer skills especially with scheduling software and Excel Prior scheduling experience in health care, home care etc. Experience in direct home care or CNA very desirable Totally clean criminal record and excellent references required. Interview will include live computer testing. We offer: Strong earnings potential Benefits Contact Dee at 781.834.6355 ]]>

<![CDATA[Sales Administrative Assistant - Salesforce.com (Lowell) Our client in Lowell is in need of a strong Administrative Assistant to support the Vice President of Sales. In addition, a large part of this role is maintaining and working with Salesforce.com. This is NOT a Developer position. The ideal candidate will have strong administrative support skills and be able to support the business analysis responsibilities of the Sales department. Our client has specified that the candidate needs to be able to work with the salesforce.com's Data Loader and comfortable working with the Forecasting side of salesforce.com. This is a temporary, part-time Sales Admin position. Must be able to provide support in the following ways: Participates in system upgrades Works closely with the business to design and execute test scripts resulting from system changes Runs adhoc reports to retrieve system metrics Gathers, compiles, and formats SLA statistics Works closely with purchased application system vendor support organizations with regard to issues, enhancements, and upgrades Performs analysis to effectively understand and address system issues Works closely with IT management to identify and prioritize technology issues requiring changes to application systems Provides expertise in the effective operation of applications Makes recommendations for technical changes to applications Provides hands-on training to application users by developing job aids and providing other forms of documentation Provides direction and support to application developers when application changes require knowledge of or changes to system functionality Participates in enhancements to internal and purchased applications The skills that this role requires include excellent analysis skills, excellent communication and collaboration skills, problem solving skills, reporting skills, and document preparation and formatting skills. In addition, some experience in gathering and documenting system requirements and writing specifications is highly desirable. REQUIREMENTS MUST have 3-5 years SF.com experience in a support role. Must be able to support Forecasting/Production issues. Must have excellent communications skills and be very professional. Must be very customer focused. Interested candidates please send resumes in a word format to gpace@hollisterstaff.com Hollister Inc. is an Equal Opportunity Employment/Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, ancestry, age, genetics, veteran status, disability, sexual orientation, or any other characteristics protected by law. ]]>

<![CDATA[GROWING SYSTEMS INTEGRATOR WITH ADMIN. ASSISTANT POSITION AVAILABLE. THIS JOB CONSISTS A LITTLE TELEPHONE WORK,DATA ENTRY,LIGHT TYPING,AND FILING. IF YOU ARE HARD WORKING,ENTHUSIASTIC,RELIABLE,AND RESPONSIBLE. THIS IS PROBABLY THE JOB FOR YOU. QUICKBOOKS KNOWLEDGE AND A POSITIVE ATTITUDE IS A MUST. PLEASE SEND EMAIL AND MAKE SURE YOU INCLUDE ALL CONTACT INFORMATION. ESPECIALLY PHONE NUMBER]]>

<![CDATA[Long Term Solutions, a nursing care coordination company located in Natick, is seeking a full time Client Service Coordinator to assist in the day to day operations of nurse exam placements, follow up and account management. Qualified individuals must possess excellent computer, customer service and organizational skills. LTS offers a comprehensive benefit package, including profit sharing and a competitive pay scale as well as a great working environment. College degree preferred. ]]>

<![CDATA[Successful Brockton company is currently seeking a Personal Assistant / Executive Assistant to support their busy Owner! This is a long-term temporary opportunity with a part-time schedule. Candidates will be responsible for providing comprehensive administrative support to the Owner, organizing personal affairs and scheduling appointments, paying personal bills, managing tax returns and handling light bookkeeping needs. The qualified candidate must be bright, organized and detail-oriented with the ability to work with numbers and strong knowledge of the Microsoft Office suite. Previous work in an accounting role is a plus, as this position will require light accounting skills. Candidates must have cars and you must be accessible and flexible, as this role does not have a set schedule. Earn up to $30/hour while on assignment!! Interested and qualified candidates, please submit resumes, with reference to job code: A30659A, to cladmintemp@beaconhillsg.com. Beacon Hill Staffing Group is an EEO Employer. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com. We look forward to working with you. ]]>

<![CDATA[We are looking to hire an administrative assistant who will be in charge of the well being of the claims department and handle claim reports from beginning to end. This person will report to the Chief Operating Officer and make sure that the department supports clients and third parties who report and settle claims within our agency, therefore we need somebody who has marketing influence because this person will need to review and improve client coverages. We need somebody with a college education or equivalent insurance experience and who has the ability to communicate with others to explain tough issues and decipher information. More importantly we want a person who has the knowledge of insurance makers, ratings and underwriting procedures. The personality we are looking for somebody who is organized, professional, has a strong attention to detail, excellent interpersonal and customer service skills. Must have one to three years of experience in a professional environment of a similar role and the ability to wear many hats under pressure. Strong PC skills are a must (MS Word, Outlook, PowerPoint, and Excel). To apply: Please submit your resume in a word format attachment via email with subject line: " Superior Administrative Assistant Application". ]]>

<![CDATA[We are currently looking for a detail-oriented administrative professional with strong writing skills to provide support to a group of consultants! We need someone who loves to write and has a keen eye for detail. There will be a lot of written correspondence, including marketing materials, proposals, etc., that will need to be created from scratch. You will NOT be responsible for business development/sales, but you will serve as the administrative backbone to the sales process and have a lot of client contact, so we need top-notch communication skills. Bachelor's degree required, in addition to one full year of previous administrative experience. Salary is commensurate with experience and includes competitive benefits package. ]]>

<![CDATA[We are looking to hire a full time administrative assistant for a 45 employee office who can meet and greet visitors, answer, screen and direct phone calls, create filing systems and handle all correspondence as needed. We want somebody who is enthusiastic, friendly and excited to come to work everyday as you will be the face and voice of our company. Some other details include; excellent interpersonal and processing skills, handling of all mail and packages, a professional office demeanor, organized and detail orientated. Knowledge and experience of MicroSoft Office Suite is a must. Personality is key to fill this role because the person we are looking for will also be required to provide administrative support to all staff, schedule meetings and travel arrangements but more importantly we need somebody with 3-5 years experience in a similar office environment role who has supported senior executives. To apply: Please submit your resume in a word format attachment via email with subject line: " Enthusiastic Administrative Assistant Application". ]]>

<![CDATA[ Thriving international firm is currently looking to hire a polished and professional Executive Assistant to support the Investor Relations team! In this role, you will be responsible for managing a wide range of support functions including, but not limited to, preparing Capital Accounts for assigned partners; updating and maintaining website content; preparing audit requests; acting as a resource for investor inquiries and organizing quarterly investor correspondence; responding to tax estimate requests; maintaining and inputting new data into investor databases; and handling special finance projects as requested. The qualified Executive Assistant must have a Bachelor’s degree, preferably in Accounting and/or Finance; 2-3 years of previous experience in a similar role, ideally in financial services; advanced skill using the Microsoft Office suite; superior communication, project management, multitasking and problem solving skills; and the ability to comfortably interface with all levels of staff and clients within and outside of the organization. Successful candidates will be detail-oriented, autonomous and will be able to handle highly confidential information with discretion. This is a versatile role and the ideal candidate will be motivated, proactive and flexible to take on a plethora of duties! Our client offers AMAZING benefits and a collegial, encouraging environment!! ]]>

<![CDATA[Part-time administrative assistant needed to support the Curriculum Director in the area of online executive leadership development. The right candidate will possess the following skills and attributes: Above average communication skills; both oral & written Organizational ability Attention to detail / follow structure & format Microsoft Office skills: PowerPoint, Excel, WORD & Outlook “People Person” Duties will include: working with the Director of Curriculum to manage, update and organize curriculum; monitor the online platform; keep accurate calendar of team activity; prepare/edit PowerPoint presentations and other tasks as deemed necessary. 10-15 HOURS PER WEEK ]]>

<![CDATA[The Enrollment Services Coordinator is a regional enrollment position responsible for the oversight of administrative aspects for the entire enrollment process. The Enrollment Services Coordinator ensures strong customer service satisfaction from parents and scholars and supports the Regional Enrollment Manager in working collaboratively with schools and community-based organizations to ensure the success and growth of scholar enrollment within the region. MAJOR DUTIES AND RESPONSIBILITIES • Support Regional Enrollment Manager in overseeing and executing processing, copying, shipping, and archiving of all enrollment paperwork to ensure that no scholar paperwork is lost, all forms are completed correctly, and the scholar files are well organized. • Assist in planning, scheduling, coordination and implementation of the parent orientation and enrollment processes. Conduct presentations at parent meetings and community events to promote BELL. Coordinate scheduling of FRS schedules and activities at sites. • Ensure high levels of customer satisfaction while providing adequate and timely phone coverage for inbound enrollment inquiries. • Maintain current working knowledge of all enrollment policies to adequately field incoming parent and other BELL stakeholder phone inquiries. • Conduct outbound phone banking to families to support all stages of the enrollment process. • Ensure that all enrollment data entry pre-site is properly entered and complete including data related to SES qualifications, parent invoicing or financial aid. • Supervise seasonal staff including FRS and data clerks. Supplement data entry. • Manage attendance award programs. • Work with seasonal or external staff such as a Billing Manager or bookkeeping service to ensure accurate and timely generation of invoices and collection of monies. • Work with the regional enrollment manager and Site Managers to maintain year-round data integrity by making appropriate updates to the scholar database. • Ensure that all scholar attendance data is accurately entered and captured in the scholar database. • Assist Regional Enrollment Manager in producing and distributing timely and accurate reports for regional enrollment department and Site Managers. • Support the Regional Enrollment Manager and Site Managers in the implementation of the scholar and family attendance, recognition and other customer satisfaction, retention, and recruitment campaigns. • Augment Site Staff as required during peak periods to assist in start-up or key projects. • Work closely with the Regional Manager of Enrollment Services and Deputy or Regional Director to support site specific enrollment campaigns. • Ensure that no scholar paperwork is lost, all forms are completed correctly, and the scholar files are well-organized. • Ensure that scholar paperwork meets or exceeds requirements dictated by contract. • Support Enrollment Manager in maintaining contacts with local community-based organizations, community leaders, and other representatives of the communities in which we serve. • Always represent BELL in a manner that is professional, responsive, and consistent with the organization’s values. • Other duties as assigned by the Regional Manager of Enrollment Services. Enrollment Services Coordinator continued: Page 2 MINIMUM JOB REQUIREMENTS College degree preferred. BELL experience preferred in site operations or enrollment. Bi-lingual strongly preferred. Excellent organizational, interpersonal, and communication skills; high-level of professionalism and customer service experience; flexible and reliable; administrative experience preferred, committed to BELL’s mission. Strong computer skills and ability to learn new technologies a must. Excellent phone manner required. Stand-up presentation skills a must. Local community experience preferred. Passion for the BELL mission and working with children. Must be high energy; flexible and reliable; detail-oriented and patient. Must have own car and valid driver’s license. Local travel required daily between school sites. Able to lift boxes up to 40 pounds of materials with or without dolly. Must be able to pass a background check. ]]>

<![CDATA[Our Andover client is currently seeking a Front Desk Receptionist for a full position. The ideal candidate will have worked in a corporate setting, handling phones, meeting and greeting clients; will keep the front desk area neat and be responsible for maintaining the corporate conference rooms. Full time hours, Monday through Friday 8-5. Candidates must show prior reception experience preferably in a corporate setting, be professional and have computer skills. Client will consider Direct hire for the right candidate. For immediate consideration, please forward your resume in MS Word format to carolm@moorestaffing.com. < ]]>

<![CDATA[Deer Hedge Run Office Manager Job Description Deer Hedge Run is a self directed townhouse community of 155 Units conveniently located in Maynard, Massachusetts, on the borders of Sudbury, Acton and Concord. We are surrounded by woods but only 3 miles from the commuter line to Boston, and 1 mile from downtown Maynard. Our residents have the opportunity to take advantage of the heated outdoor pool, tennis court and a fitness center, all located at the clubhouse. In addition to those amenities, residents are able to enjoy living in a community that strives to continue to provide better amenities and services. Overview We are seeking an independent, highly self-motivated individual who is experienced in providing the highest level of service to customers. The individual that fills this part time position (approx 20 hours a week) is the eyes and ears of the Trustees on the property.. The person doing this work must be self-motivated and results-oriented, with good people skills. This position requires implementation of Board policies, and requires someone who can learn how to implement these policies while avoiding making policy. The work includes taking phone calls, maintaining work order and phone logs, establishing and maintaining owner records and information, providing sale and refinance documents, organizing files and records, and being an interface for all unit owner communications on the property. Other duties include surveying the property on a periodic basis to identify problems and checking vendors to make sure they are working per the terms of their contracts. In summary, the position facilitates the operation of the condominium and provides support for its five Trustees. Qualifications -Polished and professional demeanor, someone who is well-spoken, cordial, organized and a leader. -Superior customer service skills as well as superb written and communication skills Proficient computer skills, including most Microsoft Office programs. -Good organizational and follow up skills to keep track of items and make sure there is a ¡§closed loop¡¨ for all actions and communications. -Live locally (Maynard) Job Responsibilities -Provides the highest quality of service to residents as it is requested including responding promptly and courteously to all resident inquiries, needs, and emergencies. -Works cooperatively and efficiently with Board of Trustees, Bookkeeper, Vendors and Unit Owners. -Maintains a solid and cooperative relationship with Trustees and owners in order to create a sense of community. -Ensure effective completion of all work orders, projects, and other improvements that effect the overall property. ]]>

<![CDATA[Engineer Company is now accepting resumes for a Administrative assistant position in our Boston office. You will be responding to general office duties including answering phones, greeting visitors and vendors, sorting mail, photocopying, faxing, ordering and maintaining supplies, and filing. Computer skills are required as well as exceptional communication/organizational skills. Offering an excellent benefit package. We are a staffing company hiring this position only.]]>

<![CDATA[JOB DESCRIPTION: Automated Solutions Direct, Inc., located in Wilmington MA, has an immediate need for part-time data entry operators. Shift hours are either 9:30AM to 1:30PM or 12:30PM to 4:30PM four days per week. We are only considering applicants who are available to come in the office at these times. QUALIFICATIONS SUMMARY: • Ability to key at least 11,000 KSPH alphanumeric. • Experience in batch-oriented, fast-paced production environment • Strong attention to detail • Basic Windows skills To qualify you must have data entry experience entering large volumes of data such as mailing lists, surveys, tax forms, etc. in a batch-oriented, fast-paced, production environment. We are only considering people with this type of experience. Additionally, if you have data entry service bureau or have worked at the USPS or IRS, it’s a big plus; be sure to indicate that in the comment line when you take the data entry test. WEB BASED DATA ENTRY TEST: The link below directs you to a preliminary 5 minute web-based evaluation of your “basic” data entry speed and accuracy. The test consists of sample name and address records interspersed with numeric values to test your 10 key skills. This test is case-sensitive and all data should be keyed UPPER case, so set your caps lock on. You will have the option to take a practice test and we recommend that you do so that you can become familiar with the test environment and the way it operates. Please note that the practice test is set up in the form of a traditional typing test (narrative text). The actual data entry test will consist of names, addresses and numbers as outlined above. You will have the ability to take this test up to 3 times. If you pass, please be careful to click the “Exit Test” button to complete the application process. Please click this link to start the typing test: <a href="http://asd123.AssessTyping.com/" rel="nofollow">http://asd123.AssessTyping.com/</a> ]]>

<![CDATA[We help start and protect families…become a part of our passionate team! Spend your day helping people change their lives and achieve their dreams! California Cryobank, Inc. (www.cryobank.com) is one of the largest and most prominent reproductive tissue banks in the world providing sperm banking services and storage of semen, eggs and embryos. Our subsidiary divisions include Family Cord Blood Services (www.familycordbloodservices.com), a top-tier umbilical cord blood processing and storage company, and California Cryobank Stem Cell Services, a leading provider of professional services to stem cell transplant centers and their patients. The Company is privately-held, with headquarters in West Los Angeles and branches in Westwood, Palo Alto and Boston. We have built a reputation of quality and caring for over 30 years and are poised for continued growth and success. We have an immediate opening for a Donor Coordinator in our Cambridge branch. The successful candidate will be very organized, energetic, and enjoy working in a fast-paced office with diverse duties. Responsibilities include: • Interview and screen potential donors • Track progress of program requirements and monitor/follow-up with donors • Prepare reports • Maintain donor charts • Additional duties as required Requirements: Bachelor’s degree; 2-4 years related experience; strong computer skills; excellent customer service, organizational, interpersonal, and communication skills; strong attention to detail; and detail-oriented nature. We offer competitive compensation and benefits, inc.: • Group health, dental and vision insurance • Company-paid Life and Disability Insurance • Health Care and Dependent Care Flexible Spending Accounts • Generous Paid Time Off (PTO) policy (19 days to start!) • Paid holidays • 401k Plan • Profit-sharing Plan • Flexible work schedules (varies by Department) Please submit your cover letter with salary requirements and resume to: California Cryobank Attn: HR ccbopenposition@yahoo.com No phone calls please. EOE ]]>

<![CDATA[Tobii Assistive Technology, Inc. is a leading manufacturer of innovative hardware and software for people with disabilities. Our product line, of specialty Durable Medical Equipment (DME) communication devices, incorporates modern technologies, including the ability to control the device through eye tracking. We are seeking an Insurance Coordinator in our Dedham, MA office. This position will report directly to the Team Leader of the Funding Department. In this role you will coordinate with patients and/or families of patients, funding source and clinicians until authorization is achieved. Other duties include: • Preparing and submitting requests for authorization that are consistent with insurers guidelines • Process claims through medical billing system To excel in this job you have are strong knowledge of authorization, billing, and reimbursement processes including managed care guidelines. Other requirements include: • 2 years experience medical insurance processing or Certificate in Medical Billing • Excellent telephone, written communication, and customer service skills • Attention to detail as well as basic Word and Excel experience Tobii ATI offers a comprehensive benefits package, including health and dental insurance, 401K, paid holidays, and vacations. Salary commensurate with experience. ]]>

<![CDATA[Well-known Creative Services Firm in the heart of Boston is looking for an Administrative Coordinator for their busy Marketing division. This hands-on contract to hire position is a stepping stone for an entry level candidate looking to grow in Marketing and the Creative Services industry. The Administrative Coordinator will be responsible for travel arrangements, updating the company website and weekly newsletter, scheduling meetings, and working on various administrative projects. This exciting role is ideal for someone with the ability to multi-task and prioritize projects. The position requires at least 6 months of experience in an office environment, the ability to navigate through Microsoft Office, and a bachelor’s degree is strongly preferred. Please send resumes to: jobs@psgstaffing.com There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. ]]>

<![CDATA[We need a polished and seasoned administrative assistant or entry-level candidate with a flair for creativity to fill a position at a financial services company’s creative department. Performing standard support functions, the administrative assistant will also be helping with marketing materials and drafting correspondence. Scheduling, meet and greet, and calendar management will also be daily functions. The administrative assistant will also liaison with clients and executives alike. This position is ideal for candidates with no prior experience in a creative environment who are looking to gain experience with some creative projects. We need a minimum of 6 months of support experience and someone who is energetic and imaginative. Microsoft Office software skills are a must, but no experience with creative software is required. Training will be provided. This is a 4 month contract position that will offer the candidate a terrific networking opportunity and plenty of resume building experience. There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. ]]>

<![CDATA[ Alumni Relations Office Assistant Our client, a renowned Boston area college, is seeking an administrative professional to join their Alumni Relations office. This position is ideal for anyone pursuing in a career in higher education, or those with administrative backgrounds who would enjoy working in a college setting. Working under the Director of Alumni Relations, the ideal candidate will have a Bachelor’s Degree and 1-3 years post college experience as an administrative assistant or in a similar support role. Qualified applicants will also be proficient in Microsoft Word and familiar with MS Excel and PowerPoint. Daily tasks will include typing correspondence, faxing, photocopying, collating brochures and packets, and helping to manage incoming calls. The person who fills this position will also be given ad hoc projects to organize, such as making arrangements for special events. The admissions office is looking for someone enthusiastic and articulate who will represent the university well. This is a temp to perm opportunity that our client is looking to fill immediately. There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too. ]]>

<![CDATA[We are a marketing event company looking for a detail oriented sales administrator for 20 hours per week in our West Bridgewater location. Your responsibilities will be but are not limited to: • Working with vendor community, all levels of management at our client’s home office and sales staff. • Supporting sales staff and ensuring each sale is processed correctly • Assisting sales staff and administrative assistant with duties as necessary This person should be a go getter and willing to keep asking the question until he/she gets the answer they need This person must be proficient in Microsoft office, be detail oriented and a team player This person must be have excellent attention to detail and enjoy working in a fast paced environment This person must have strong data entry skills and understand that some days, that may be all he/she is doing. In return, you will work with a great staff in a pleasant work environment! We need someone who can start immediately and is looking for long term job placement. If this sounds like something you are interested in, please send us your resume. We look forward to hearing from you. This position is 20 hours per week and although we ask that you work the same 20 hours each week, we are flexible in how you get them done with a minimum of 3 days a week. Since this is a part time position, this position does not include benefits and is paid hourly. Salary range from 12.00 hrly to 13.00 hrly. ]]>

<![CDATA[Local busy insurance office seeks agency experienced individual to be an all around multi-tasker. Will handle general front desk office duties as will as the following: Responsibilities will include answering incoming calls from policyholders, agents and lending institutions responding to inquiries on coverage, billing questions, payment status and adjustments to policy information based on established best practices and within prescribed authority on personal property and casualty lines of business. Perform outbound calls and follow-up work required to close out inquiry/transaction. Work within authority to quote, accept, decline, modify and renew risks in accordance with accepted underwriting guidelines. Ensure adequate pricing of individual risks through proper classification, accuracy of information and adherence to company underwriting standards and philosophy. Apply knowledge and understanding of coverage forms, rating plans and guidelines during contact with policy holders, agents, lending institutions and others, and in the selection and pricing of individual risks. Prepare and provide new insurance quotes for existing policyholders on existing accounts.]]>

<![CDATA[Superior IT consulting and support services firm is seeking a full-time Office Coordinator to join the Boston office. * Responsible for opening and closing the office as well covering reception area and related duties such as managing incoming phone calls, meeting and greeting all visitors with a high degree of customer service satisfaction. * Facilitating any incoming or outgoing shipping * Providing administrative support to the President and Vice President and other team members including managing scheduling, travel, organizing, filing, faxing documents and other miscellaneous duties on an as needed basis. * Responsible for daily office related tasks such as maintaining cleanliness throughout the office and kitchen area, for staff members, and restocking all the office machines. * Updating the calendars for staff members including schedule changes, confirmations and subsequent emails. * Updating current client lists and internal phone lists. * Maintaining the supply room and kitchen - organizing, taking inventory, etc. * Assist Marketing with ordering of material (new employee business cards, company shirts). Organize and distribute sporting event tickets. * Plan and organize all company social events as well as sending out all client holiday and appreciation gifts/cards. * Support Human Resources with administrative needs. * Additional responsibilities that may be assigned from time to time by Supervisor. Requirements: * Must be a reliable, self-motivated and enthusiastic individual with the ability to multi-task as well as remain detail oriented. * Outstanding customer service skills. * Must be punctual as well as have a professional and out-going personality. Hours: * Monday through Friday, 8:30am to 5:30pm, attendance required at a weekly 8am meeting every Tuesday ]]>

<![CDATA[We are seeking an assistant to the Accounts Receivable Manager to make collection calls for past due accounts to help us maintain our company's important cash flow. The successful candidate will have; some experience in collections, a positive, polite phone manner, a firm but respectful approach and a strong work ethic to get things accomplished while here. You must be computer literate and able to learn new software and be versed at emailing, faxing, scanning, etc. Working hours are flexible and open to discussion. Atlas Watersystems, Inc. is a fast growing leader in the ever expanding water purification industry. We are the leader in New England in providing alternative office drinking water cooler systems to replace bottled water. We also design, install & maintain purification systems for biotechnology, medical products manufacturers and other companies with specific water quality requirements. Our residential water purification & filtration systems group is also growing rapidly. Our customers include EMC, Comcast, Blue Cross/Blue Shield, Harvard University, Biogen and Brigham & Women’s Hospital, to name a few. For more info. about our Company please visit us at www.atlaswater.com Please email your response to this Job Posting with work experience and a brief description of why this job is a good fit for your background. Also give an indication of your per hour compensation requirement for this position. Thank you. ]]>

<![CDATA[A well known international consulting firm located in Boston is looking confidentially for a very sharp, polished and professional administrative assistant that can come and join the team right away. This person will be responsible for updating current executives schedules, maintaining the front office, ordering supplies, faxing, printing, scanning, copying, drafting correspondence, editing and formatting Excel spreadsheets and PowerPoint presentations. Ideally someone with 3-7 years of experience out of a professional environment with experience supporting staff as well as managing an office. This person must be outgoing, articulate, have great organizational skills, attention to detail, project management knowledge and great multi-tasking skills. Strong computer skills including MS Word, Excel, PowerPoint and Outlook. Salary based on experience but offered to $45k!!!]]>

<![CDATA[ We are seeking a part time office manager/bookkeeper for a small office of 10, the schedule will be flexible. Duties Include: • Greet guests, order lunches, schedule meetings. • Responsible for front office and reception area. • Supervise office activities to achieve maximum expense control and productivity. • Develop procedures and policies for office activities, such as filing, records maintenance, and mail distribution. • Responsible for the maintenance of office equipment and supplies. • Assist in the planning and execution of firm sponsored events, conferences, receptions, etc. • Assist Controller with various financial tasks. • General bookkeeping. Basic Requirements: • Strong verbal and written communication skills. • Knowledge of MS Word, Excel, and Outlook. • Must be able to work in a professional environment. • Excellent interpersonal and organizational skills. • Ability to work in a team environment or individually. • Attention to detail. Not Required but a plus! • Knowledge of Peachtree Accounting Software. Education: • Bachelor’s degree in Business Administration is preferred; a concentration in accounting is a plus. Experience: • At least 1-2 years in an accounting related position. Must be familiar with basic accounting concepts. • At least 1-2 years in an office manager position or office administr ]]>

<![CDATA[<center>Office Coordinator - ZoomInfo</center> Here's the thing: a company is entirely the product of the people who work at it. <a href="http://www.zoominfo.com/about" rel="nofollow">ZoomInfo</a> gets that - we really, really get it. Which is why - despite a down economy - we're still growing and able to hire. It's also why we're able to offer such a great place to work every day - we have great people here. It's pretty simple in the end. So we'd like to talk to you about our Office Coordinator opening. Since we're a small (just north of 80 employees) company, everyone here counts big. As our Office Coordinator, you'll be the face & voice of the company for visitors, but you'll also be a big part of our Operations team. We'll want you to get involved with HR, some accounting, and generally play as part of the team. This is a place that rewards people who have ideas, and who take initiative. And we don't punish you for mistakes - we think people who never make mistakes are either not trying hard enough, or some sort of creepy robot. And we don't like creepy robots. Just saying. Here's a bit more about the job: Office Management: <li>Front desk: Answer Phones, greet guests, schedule conference rooms</li> <li>Travel coordinator</li> <li>Liaison with property management</li> <li>Office/kitchen supplies ordering</li> <li>Shipping: Incoming and outgoing mail and UPS</li> <li>Employee gifts: (i.e., sending Vermont Teddy Bears as needed)</li> <li>Executive/Board lunches & breakfasts as needed</li> Finance Admin/Human Resources: <li>Benefits setup, changes administration</li> <li>Create new hire packets, and set up new hire desks</li> <li>Update MS Access with paid time off information (daily)</li> <li>AR filing, customer calls confirming receipt of invoice</li> <li>Authorize PayPal charge-backs</li> <li>Ordering books, filing, faxing, copying</li> <li>Equity Edge administration</li> <li>Ad hoc projects</li> Qualifications: <li>Team Player</li> <li>Working knowledge of Microsoft Office Suite</li> <li>Excellent organizational skills and attention to detail a must</li> <li>Ability to handle interruptions and juggle multiple tasks</li> <li>Positive attitude and a sense of humor</li> <center>Interested? Can't say I blame you. <a href="mailto:burns@zoominfo.com" rel="nofollow">Click here,</a> and shoot your resume & cover letter on over.</center> ]]>

<![CDATA[The Archdiocese of Boston, led by Cardinal Sean O'Malley, celebrates its 200th anniversary this year. With nearly 300 parishes and 150 schools, the Archdiocese is a complex and diverse Catholic community. The Catholic Foundation is responsible for raising funds to benefit the many different ministries, agencies and parishes of the Archdiocese of Boston. We accomplish our mission through the Annual Catholic Appeal, Leadership and Planned Giving, Stewardship and Communications. We seek to add programs that will solidify the short and long-term financial health of our parishes, ministries and agencies. The Operations Associate will provide operations, organizational, project management and administrative support to the Secretary for Institutional Advancement and other managers of The Catholic Foundation (TCF). The position is based in Braintree. PRINCIPAL RESPONSIBILITIES & DUTIES: • Oversee all administrative functions needed to support the Secretary for Institutional Advancement and other TCF managers. • Serve as first point of contact for internal and external individuals with TCF, including pastoral center staff, pastors, and parish staff. Answer inbound telephone calls and emails in a knowledgeable and professional manner. • Coordinate TCF fundraising and training events, meetings, and projects. • Create visually-compelling documents, including PowerPoint presentations, meeting agendas, meeting minutes, excel spreadsheets, data summary reports and many other forms of handouts. • Manage multiple calendars and travel schedules including the coordination of complex executive and board meetings and manage schedule/calendar for Secretary for Institutional Advancement. • Follow up for Secretary for Institutional Advancement by contacting pastoral center colleagues, pastors, parish staff and many other points of contact. • Coordinate and complete regular mailings to various Archdiocesan groups. • Provide high level office management functions to ensure a high-functioning team, such as overseeing the maintenance of a nice, clean, physical environment. • Anticipate TCF needs in all administrative and organization areas and follow through on initiatives with little direct supervision. • Review and summarize files, e-mails and other documents, often on complex and highly confidential matters. • Run and publish reports on a weekly and daily basis for the Catholic Appeal. • Research, draft and edit correspondence for the Secretary for Institutional Advancement and other managers. • Complete miscellaneous routine administrative tasks, such as filing, copying, typing, etc. • Various other duties to help TCF team meet its overall goals. PERSONAL AND PROFESSIONAL PROFILE: • BS/BA required plus a strong interest in the field of development. Prior experience in a professional services, sales or marketing environment a plus. • Extremely strong, working knowledge of MS Office, including Word, Excel, PowerPoint and Outlook. • Loves and lives by the Catholic Church’s teachings and mission. • Excellent written and verbal communication skills and the ability to prepare correspondence for senior leaders. • Optimistic, enthusiastic and positive team-oriented professional. Self-starter with strong follow-through skills and a results orientation. • Excellent relationship-building skills with a client service attitude. A high level of energy, creativity and sense of humor. Ability to establish trust and work collaboratively. • Maintaining confidentiality, demonstrating discretion, projecting a positive attitude and exercising a high level of professionalism are musts. • Experience successfully creating and/or improving processes. • Willingness to work outside normal duties to help meet team goals. TO APPLY: Please email resume and cover letter, including salary expectations to hr@rcab.org. ]]>

<![CDATA[Full Time, Customer Service/Office Assistant Salon Direct is a leading salon distributor located in Massachusetts. We take pride in offering our clients the highest quality salon products and services in the beauty industry. Our distribution area covers Massachusetts, Rhode Island, Connecticut, Vermont, New Hampshire and Maine. Our team consists of an outside sales force dedicated to servicing salon needs, a professional in house customer support staff and some of the industries top educators who provide our salons with the latest in product knowledge. Customer Service/Office Assistant positions are available now for full time weekday schedules 9:00am – 5:30pm. Candidates must be able to perform all aspects of customer service: inside sales, processing orders and answering salon inquiries. Other responsibilities will include assisting the Director of Sales and Education with salon show planning and education scheduling. Excellent customer service and communication skills needed. Must be detail oriented, possess strong organizational skills and be able to multitask. Basic computer skills needed. For more information about Salon Direct please visit our website at www.salondirectonline.com. How to Apply: Please send us your resume attn Tracey/Jessica. Fax: (978) 739-2312, Email: salondirect1@aol.com Please email us any questions. We look forward to hearing from you! ]]>

<![CDATA[Respected downtown firm is looking for a Telecommunications Assistant/Receptionist to stand front and center as well as behind the scenes. Assistant will be responsible for telephone trouble-shooting as it relates to moves/ replacement of phones and basic user end training. This person will also be required to perform front desk duties such as answering phones, speaking with clients, as well as other clerical duties. Experience and high school diploma a must. 28K.]]>

<![CDATA[A career at Quintiles Transnational Corp. puts you at the corporate center of the leading worldwide pharmaceutical services organization. If you want to work for a global, fast-paced organization dedicated to improving the development and marketing of medicines, Quintiles is the place for you. Apply now for our Administrative Assistant position within our Eidetics division located in Boston, MA. The Administrative Assistant will facilitate the effective operations of a busy market research and consulting environment. This individual will perform diverse duties with broad business responsibility necessitating a high level of organization and proactivity. The individual in this role must be comfortable using considerable judgment to resolve unique problems. Key attributes for the ideal candidate include high degree of professionalism, hospitality, patience, ability to follow-through with minimal instruction. Responsibilities will include the following: •Answer phones and greet guests •Coordinate interview schedules (including candidate travel) •Manage library and filing of periodicals •Check and distribute faxes; distribute mail and packages; ship FedEx packages •Ad hoc office requests (i.e., photocopying, faxing, troubleshooting) •Scheduling of appointments as determined by priority •Compose, edit, proofread, and/or format correspondence, reports, and presentations •Coordinate travel schedules, arranging meetings and teleconferences •Process expense reports •Coordinate conference calls (via LINK) and distribute to Eidetics project team and provide ad hoc support to Research Ops (i.e., tracking honorarium, list cleanups) Qualifications: •Prefer minimum of 2-year degree •4 years of related work experience •Alternatively, 5-7 years related experience with 2-3 years of experience as an Administrative Assistant •Excellent oral and written communication skills and above-average interpersonal skills with team orientation essential •Advanced computer skills (Microsoft Office, PowerPoint, Access, Excel, Word) •Ability to prioritize, actively seek input, and problem solve a must Please visit our web site at www.quintiles.com/careers (Job ID 0806530) or contact Shaniqua Jean at shaniqua.jean@quintiles.com. ]]>

<![CDATA[Airline Catering Company is seeking for full time admin clerk. 7:00 a.m.- 3:30 p.m.(M-F).Responsibilities includes assisting department managers in day to day admin tasks, create and nevigate Excel Spreadsheets, generating reports, record filing, maintain accurate and up-to-date information. Knowledge in Windows Excel a must. **Additional duties as required. Some weekends required. Specific Requirements and Skills: **High School or Associate’s degree and/or 1-2 years administrative experience. ** Mircrosoft EXCEL **Strong interpersonal skills and communication both written and verbal. **Experience with Windows and technical skills working with database ]]>

<![CDATA[This administrative position will provide support to a variety of people in Population Sciences, including a Faculty Member and an Assistant Director. Responsibilities may include: coordination of multiple seminars and programs; report preparation; assistance with website content management; interfacing with faculty, scientists, executives, and external constituents; creation and maintenance of Excel spreadsheets; creation and formatting of Powerpoint presentations; editing of papers and presentations; complex calendar management (internal and external meetings/events); assisting with IRB continuation and renewal submissions; order project supplies using the PeopleSoft system; making travel arrangements, including processing expense reports; ordering supplies; triaging phone calls and responding appropriately to inquiries; works very closely with administrative colleagues at this level within the Institute. Has high degree of independent functionality and may also have general project and/or possibly research project work for which s/he is responsible. Bachelors degree. 3+ years experience in an office setting providing administrative support. Professional and poised. Must possess good judgment and the ability to work independently. Attention to detail and reliability required. Excellent written and verbal communication skills and the ability to work on multiple assignments at one time. Demonstrated ability to initiate and/or draft reports, correspondence and other administrative documents as needed. Demonstrated ability to organize meetings and carry out complex scheduling. If interested please visit our website <a href="http://www.dana-farber.org/abo/working/default.html" rel="nofollow">http://www.dana-farber.org/abo/working/default.html</a> and apply to job number 17811]]>

<![CDATA[Tecogen is a leading manufacturer of natural gas engine-driven commercial and industrial cooling and cogeneration systems. Tecogen is looking for a well-organized, conscientious, Administrative Assistant for our service operation. This position will require 25 hours per week initially and will report to the National Service Manager. May develop into a full-time position. Duties will include the following: * Routine management of existing contracts, such as updating customer contact information, communicating contract price changes to the Accounting Manager, and maintaining correspondence files. * Assist Accounting Manager in retrieving quarterly machine operating data from field service technicians for billing. * Assist Service Manager in providing phone support for customers and field service personnel. * Prepare and distribute financial and job cost reports to remote service centers (monthly, quarterly) * Assist sales engineers in preparing new customers with service quotations * Setting up new contracts in our accounting/billing database software * Disseminate information between Service Manager and other company business units (accounting, sales, etc.) * Review/ Modify/Negotiate basic contract terms with customers with the assistance of the Service Manager. Required skills: * Good communication skills * Proficient in using Windows, Excel, and Word * Experience with QuickBooks or similar accounting programs a plus. * A minimum of 2 years experience in relevant business administration ]]>

<![CDATA[Part-time(2-3 days/week)person needed to answer phones and perform light clerical duties. Days are flexible but 6-7 hours per day required. ]]>

<![CDATA[ Beverly National Bank has been in business for over 200 years and is the oldest community bank in the country. Our success is due, in part, to our employees and our commitment to provide a professional, stable and supportive work environment. Deposit Operations Clerk As the Deposit Operations Clerk you will perform a variety of deposit operations support duties, including new account review and compliance validation, Internet Banking and E-Banking support; customer assistance both Internal and External, processes subpoenas, and all research. PRIMARY RESPONSIBILITIES: • Processes back office operations activities including filing, processing mail, reviewing signature cards, verification of address changes and new account review. • Processes subpoenas, and all research.. • Assists with Internet Banking Support for customers internally and externally for handling customer requests and resolving complaints. • Assists with E-banking Support for customers internally and externally for handling customer requests and resolving complaints. • Responds to retail branch inquiries and requests for assistance with customer issues and problems. Contact branches with corrections and adjustments. • Verifies information, makes appropriate changes and maintains documentation. • Keeps abreast of all updates and changes as they pertain to their functional area including procedures, policies, products, government rules and regulations. • Performs all duties in accordance with prescribed regulatory compliance guidelines. • Performs related and unrelated duties as may be required. POSITION REQUIREMENTS: High School diploma. Must be proficient performing basic math procedures, be detail oriented and demonstrate customer service and organizational skills. Requires a basic understanding of accounting principles. Good telephone skills. Able to use various types of office equipment including a computer terminal. If you're looking for a career where you can make a difference, consider applying to Beverly National Bank. Please send your resume and salary requirements to: Kpapa@insightperformance.com We are an Equal Employment Opportunity Employer. Learn more at www.beverlynational.com ]]>

<![CDATA[A leading Ventures-backed insurance company has set new standards in solving challenges in the industry. We provide a range software and service solutions to the nation’s largest firms. The Office Manager is responsible for handling various tasks within the office, and provides administrative support for several executives. We are looking for a hands-on, pleasant and professional Office Manager. Responsibilities: Office / Facility • Maintain the office/conference room in a neat and professional manner at all times. • Make necessary office preparations for customer visits. • Welcome visitors, clients and other guests. • Assist with answering and routing the telephone. • Manage the use and maintenance of photocopier, fax, and phones. • Arrange meetings and travel agendas as requested. • Be the primary contact for all shipping and receiving of packages and materials. • General administrative and computer tasks: filing, faxing, mailings, copying, word processing, and inventory. • Assist in New Hire Setup Process, business cards, and marketing materials as needed. • Assist Human Resources and Finance with projects as needed. Requirements: • Excellent verbal and written communication skills. • Must have prior work experience in a professional business environment. • Must be detail oriented, reliable and possess a friendly demeanor. • Looking for exciting multi-dimensional work/employment. • Strong MS Office & Outlook skills are needed. • Experience coordinating and booking travel via the Internet. • Professional appearance and presentation. • Associates or Bachelors Degree preferred or equivalent experience ]]>

<![CDATA[A prestigious downtown Boston law firm is in need of an experienced Patent Assistant with at least three years of previous patent experience. The position reports to a Partner and several patent accociates/technical specialists in a thriving practice group. The ideal candidate will have previous patent and legal secretarial experience, possess strong typing and MS Word skills, the ability to handle confidential information, a team player mentality and a genuine comfort level interfacing with senior management of the firm. Responsibilities will include assisting with complex filings with the US Gov't and foreign patent applications.]]>

<![CDATA[POSITION OPENING Office Associate/Van Driver Newton, MA General Summary: The Office Associate(s) is responsible for assisting the Operations Department with a range of functions related to the running of the facility. Position Description: • Maintain schedule for and drive the Share transportation shuttle van • Assist Front Desk Manager with coverage of the reception area including front desk coverage • Review donor call log and research records as needed • Assist with special projects Must Have: • Minimum one year working experience • Class D Driver’s License, with a clean driving record • Demonstrated commitment to high levels of quality, customer service and client satisfaction • Strong interpersonal skills • High degree of comfort and effectiveness dealing with people at all levels • Self motivation • Computer skills: essential - spreadsheet, word, email; desirable – database • Attributes: Team oriented, Entrepreneurial, Resourceful, Results oriented, Integrity for all audiences at all times, Future oriented, Individual growth capacity and desire, Change agent, Service committed MUST BE AT LEAST 25 YEARS OF AGE Salary is hourly. Schedule is Monday and Tuesday from 4:30pm – 10:30pm with flexibility to cover weekends when needed. Please email or fax your resume & cover letter to: Laureen Karajeh Share Group lkarajeh@sharegroup.com ]]>

<![CDATA[ Organization: A non-profit community sailing center located on Boston Harbor is seeking an enthusiastic, motivated, organized individual to join our fun, hard-working, dynamic team. This is a non-profit offering life changing experiences for inner city youth and people with disabilities. We foster development opportunities through the sport of sailing. We are a small office supporting a large organization, so everyone wears many hats. Our office culture can be described as "work hard/play hard", we all love working here, this is not a 9-5 environment, but we all put in long hours and are passionate about our work. Position: The successful candidate will work directly with the Executive Director and have the freedom to take on their own individual projects along with their assigned duties. Daily tasks include but are not limited to general office management and administrative duties. Grant work will entail researching prospective funding sources, forming relationships with contacts, assisting the E.D. with writing applications and following all due diligence involved with stewarding grant proposals. Other tasks include general correspondence writing, speaking with vendors and clients, accounting/bookkeeping such as processing invoices, paying bills and payroll services. Overview: This is a great opportunity for someone with interest in non-profit management to gain invaluable experience at writing winning grant proposals, creating a sound organizational system for a large database of information and running a dynamic office for a successful agency. Requirements: The position will be filled by a self-starter with a passion for our mission who enjoys the exciting pace and challenges of helping to run this organization. Please have Bachelor's or at least some college experience with a schedule that will allow for a full-time commitment. Must have advanced experience in Microsoft Office Suite, Quickbooks, GiftWorks and bookkeeping. Excellent writing and communication skills necessary. Interested candidates should submit a resume along with a writing sample, references and a brief description of why you want to work here. Compensation: Starting rate is around $24,000 based on experience, with potential for wage increase and benefits. Our office is in a beautiful park right on the waterfront, your window looks onto the Harbor and all employees have a free membership for full access to our fleet of boats for you and guests to take sailing with free private lessons included. Check us out at www.piersparksailing.org]]>

<![CDATA[EXECUTIVE ASSISTANT Boylston Staffing is seeking a personable, detail-oriented Temp-to-Hire Executive Assistant for a central department in a university setting. The selected individual will provide critical hands-on administrative support for a busy department head. In this highly visible position, the Executive Assistant will work independently in performing a wide range of complex and confidential administrative tasks, including heavy scheduling responsibilities, all travel arrangements, as well as assisting with other duties. The successful candidate will have related professional experience and possess first-rate interpersonal and communication skills. Individual will be detailed oriented, able to multi-task and have an excellent work ethic. Must be able to handle confidential information with a high level of discretion. Immediate start date with the hours of 9:00a.m - 5:00p.m. This opportunity offers a dynamic, progressive working environment with the ability to participate in a unique array of benefits! ]]>

<![CDATA[Church Administrator Waltham church is in search of a reliable and focused parish administrator. The position is supervised by the clergy. 16 hours a week, starting at 14.00 per hour. Compensation increase upon positive 6 month performance review. Tuesday-Friday 10-2 Necessary qualifications: • Must be able to work independently and oversee a wide variety of tasks • Work well with volunteer help • Detail oriented—excellent proofreading skills • Strong organizational skills • Respectful of confidentiality • Comfort with computers a must. Knowledge of Microsoft Word, Excel, Outlook. Learning new program (Church Windows database) Main Responsibilities: • Prepare Sunday bulletins and mailings • Friendly initial contact for parish visitors—answering telephone and doorbell, taking messages. • Maintain calendar and help the rental committee supervise the use of the building and grounds • Write checks and maintain check book balances • Update parish website as requested (knowledge of web design not necessary, but a plus) • Help with parish monthly newsletter For more about us, visit www.christchurchwaltham.org. Send letter of interest, resume & references by email to The Rev. Sara Irwin, Priest in Charge Christ Episcopal Church (attach .pdf or Word document). ]]>

<![CDATA[Established Natick Consulting Firm is seeking a motivated Executive Assistant to join their team. As the support for an entire office you will be responsible for a wide range of administrative tasks and projects. In this fast paced environment you will juggle multiple tasks and use your excellent communication and organizational skills. Searching for proactive individuals with excellent computer skills and 3-5 years previous experience. Bachelor’s Degree preferred. Responsibilities: • Supporting Executive with all administrative needs • Coordinating and organizing meetings • Answering phones and greeting visitors when necessary • Making travel arrangements • Assisting with new hire set-up • Working on projects for various departments, including human resources and finance ]]>

<![CDATA[Job Description First Realty Management, a leading Boston-area property management company, is looking for a responsible, motivated, and organized individual to assist in managing a 173-unit apartment’s management office in the Fenway neighborhood of Boston, as well as to lease out apartment units 2-3 days per week. This position will also require working at other First Realty properties as necessary for the remaining 2 or 3 days of the week, primarily properties to the south of Boston. Scheduled hours are Tuesday-Saturday. Primary Leasing Responsibilities • Coordinates all rental activities including: o maximizing visibility, o maximizing customer traffic, o processing applications, o conducting market research to ensure occupancy goals are met Primary Management Assistant Responsibilities • Assists in day-to-day operations of the on-site management office including: o telephone reception o initiating work orders o responding to resident inquiries o filing, correspondence etc. Job Qualifications • Ability to handle multiple tasks • Ability to work effectively with a wide variety of individuals, • Ability to organize priorities effectively, and have excellent attention to detail. • Working knowledge of Microsoft Office is essential. • Experience in property management, leasing, marketing, or related field is preferred First Realty Management offers a comprehensive benefits package. Contact Us To apply, please email resume, cover letter, and three (3)references to the attention of 'Human Resources' via email (preferred or fax to 617-482-6617 EOE ]]>

<![CDATA[Health Care For All (HCFA), a leading Massachusetts consumer health care advocacy organization, is seeking an Executive Coordinator to support the Executive Director. The Executive Coordinator provides scheduling, communications and planning support to the Executive Director and is supervised by the Director of Finance and Operations and serves on the Administrative Team COMPETENCIES • Strong organizational skills, detail oriented, and able to manage many tasks simultaneously; • Ability to manage and prioritize multiple projects independently and remain flexible in a changing environment; • Problem solving and negotiation skills; • Excellent writing and editing skills; • Collaborative team player; • Sophisticated understanding of the needs of and demands on executives. RESPONSIBILITIES Schedule Management • Serve as a conduit for all invitations and requests for meetings; • Schedule meetings and calls in a timely manner; • Ensure ED has relevant materials/briefings needed in advance of each meeting/discussion; • Ensure that ED has time regularly blocked out for making phone calls, writing tasks and other activities, and help ED use those times as intended; • Ensure that conference rooms and/or conference call numbers have been reserved for meetings that include the ED; organize catering and materials for meetings; • Provide limited scheduling and communications support to other senior managers. Communications Management • Ensure phone coverage during business hours; • Monitor phone messages, alerting ED to time-sensitive or important calls, referring others to key staff as appropriate, and returning calls to respond on ED’s behalf or to find out in greater detail the purpose of the call; • Maintain a call list to help ED return calls in a timely and organized fashion; • Provide initial responses to invitations and other high priority communications, providing recommendations to the ED as to availability and other competing pressures; serve as first point of contact with the organization thus serving as an ambassador for Health Care For All; • Facilitate the flow of communication between the ED and staff; • Manage electronic mail; • Maintain electronic address book. Travel • Prepare schedule/logistics and briefing book in advance of travel with printed itinerary/schedule; • Schedule all travel logistics (flights, car rentals, hotels etc.). Board Relations • Coordinate staff preparations for Board of Directors meetings including collecting, preparing and disseminating materials, handling meeting logistics, attending meetings, taking and preparing minutes; • Assist in creating and staffing board committees. Speech preparation/research/writing • Maintain electronic files of all speeches/talks, PowerPoint presentations and published pieces; • Conduct basic fact research and checking, enlist other staff to help prepare for speeches; • Help organize, prepare PowerPoint presentations; • Undertake various writing tasks, such as drafting correspondence, memos, etc. as needed. Files • Maintain paper and electronic file system, including filing on an ongoing basis, creating new files as needed, and managing the overflow and archive components. Workload Management • Maintain an electronic “To Do” list that aides ED in determining priorities; • Act as thoughtful “traffic cop” for multiple requests for the ED’s time and attention. Development Support • Update development spreadsheets including grant tracking spreadsheets, funder deadlines, and interim report deadlines; • Draft grant acknowledgment letters; • Coordinate incoming grant mail process. Other duties as assigned QUALIFICATIONS • Strong technology skills including mastery of all Microsoft office products, handheld devices, and AV equipment; • Bachelor’s degree or equivalent experience; • Minimum three years experience in a similar position, preferably in a nonprofit setting focused on health related issues. Health Care For All is an equal opportunity employer. Persons of color, women and people with disabilities are encouraged to apply. Deadline for submission: December 1, 2008 Salary Range: $40,000-$50,000 annually Benefits: Robust benefits package, including health, dental, retirement, paid holidays and vacation Send resume with cover letter to: Executive Coordinator Search Committee Health Care for All 30 Winter Street, 10th Floor Boston, MA 02108 Fax: 617-451-5838 Email: jobs@hcfama.org]]>

<![CDATA[Office help needed for auto body & repair business in Lakeville. Must have a freindly positive attitude. Previous Quick books and or automotive experience a plus. Job includes: answering telephone, light cleaning, typing, digital photo uploading, faxing, filing and direct contact with customers. Must have valid driver's license and reliable transportation. Please Fax Resume to 508-947-9717 or E mail to shanicauto@comcast.net ]]>

<![CDATA[Part-time administrative assistant. Three days per week. Responsibilities include, customer service, filing, answering phones. A knowlege of Quickbooks is helpful but not necessary. Great for college students and or Moms that are looking for part-time hours. Please respond by email. Thank you]]>

<![CDATA[We are searching for a Personal Assistant/Executive Assistant to support a world renowned architect who works with only high profile clients. The position is shared with someone with like skills and experience. Must understand and have solid experience of four years or more with more on the Personal Assistance side which will include being very attentive and "doting" while managing all sides of family and work relationships. Can't be a clockwatcher. Coordinating complex and international travel experience plays a major role. Having a flexible and positive attitude is key while working in a high volume, fast paced environment. Effective listening and attention to detail are required as well as understanding and having experienced confidentiality with sensitive information. MS Office Suite proficiency as well as fantastic verbal and written communication skills. This is a direct hire position where your value will be noticed. <a href="http://www.atriumstaff.com/b_admin.php" rel="nofollow">Please click here to apply for this position and type code ESM in the comment area</a> ]]>

<![CDATA[Are you looking for a fun, fast paced environment with great earning potential? Are you friendly, energetic, with a great attitude and verbal skills? If the answers are yes.... STOP YOUR JOB SEARCH NOW! E-mail me your resume and cover letter because we have a great career opportunity for you in our office at Herb Chambers Porsche and Audi Burlington! We are expanding to our new facility and need more certified people.If you are not CVR certified we can help. Some of the responsibilities of a General Office Administrator/CVR Clerk are taking care of registrations, tracking titles, stocking in new and pre owned cars, dealer’s swaps, ordering supplies, back up office manager,and much, much more. Benefits start with a great office in a brand new, state of the art facility, health, vision, dental and free life insurance available after 90 days and 50% matching 401k*. Add the fact that there are easy hours and weekends off which makes this a fantastic place to work. All candidates must be able to pass a pre-employment drug screening! This is a full time position only! STILL INTERESTED? Send me your resume today! Look forward to hearing from you, SOON! :-) *Ask about the details at interview. ]]>

<![CDATA[Power Sales Group is a manufacturer's representative firm specializing in sales of medium-voltage and high-voltage equipment to electric utilities, industrials, and specialized contractors in the Northeastern US. In business since 1992, we have an experienced staff of professionals who understand the needs of our customers and the demands of today's business climate. Our job does not end with the sale - we strive to maintain close working relationships with our customers. We are seeking a Sales Support / Administrative Assistant to join our rapidly growing company. This position involves supporting the Director of Operations and inside sales staff. It is an entry level position with possible advancement to Inside Sales Account Manager. Education and/or experience: • High school degree required, college degree preferred • Customer service experience a MUST Knowledge, skills and abilities: • Working knowledge of Excel, Word, and Outlook. • Excellent verbal and written communication skills • Must possess strong data entry skills • Excellent customer service skills • Detail oriented and able to work in a fast paced environment • Ability to multitask and take initiative. • Strong organizational skills Essential Duties and Responsibilities: • Enter daily sales data into company database • File quotes, order acknowledgments and invoices • Prepare weekly order status reports • Prepare daily quotes for sales staff • Handle incoming and outgoing mail • Maintain office supply inventory • Special projects as assigned by Director of Operations Benefits: Health Insurance, Safe Harbor 401k, Profit Sharing Hours: Mon-Fri 8am to 5pm Please forward cover letter, salary requirements, and resume to the Director of Operations at sales@power-sales.com. ]]>

<![CDATA[Our client, a non-profit organization, has an immediate opening for an Executive Assistant/Office Manager in their Watertown, MA location. This is a great opportunity to join a forward thinking, dynamic and professional non-profit organization. Position Overview: The Executive Assistant/Office Manager is responsible for general office management while providing administrative support to the Executive Director and other Management Staff. Essential Job Responsibilities: · Coordinates the schedules of all employees, many of which work differing flexible schedules · Schedules, organizes, and prepares materials for all meetings · Makes travel arrangements · Answers incoming phone calls, greets visitors, and sends/receives/distributes general office e-mails and faxes · Responsible for acting as primary liaison with outside vendors, overseeing replacement of all office equipment as necessary, and addressing phone and facilities issues. · Other tasks as required by Management Required Skills, Knowledge, Must Haves, and Experience: · Requires highly developed organizational management skills and multi-tasking capability · Ability to work on a variety of projects at the same time, which requires outstanding organizational skills, flexibility, and the ability to prioritize · Must be a self-starter, anticipate needs, and work with limited supervision · Exceptional interpersonal skills, the ability to exercise discretion and confidentiality, a strong commitment to quality and exceptional attention to detail · Outstanding computer skills, including an advanced knowledge of Outlook, Word, and Excel · Patient, pleasant, and professional customer service style with excellent communication skills, both written and verbal · Strong analytical ability · Propensity to see all tasks through to completion Education Associates Degree or equivalent office management or executive assistance experience Other requirements, skills, capabilities: Must be able to resolve issues by seeking the appropriate resources when needed. ]]>

<![CDATA[Front Desk/Receptionist. Full-time position available in a growing dental practice. Strong computer skills and Eaglesof