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Jobs - Admin / Office classifieds in san francisco

<![CDATA[East Bay Food Manufacturing Company in Hayward looking for a responsible and energetic Marketing Administrative Assistant for our office. Responsibilities will include but not limited to: Assistant to the Director of Sales and Marketing as well as the President and Director of Finance. Creation of various Sales and Marketing Reports such as Broker, Promo Sheets, Bill backs, Credits and Sales. Communication with Food Brokers. Process Web and Sample Orders. Consumer Affairs. Monitoring of the Company's web site including Facebook and other social networking avenues. Experience Required: The ideal candidate should possess 2 Plus years experience in the Marketing and Sales field. Experienced in today's social networking communities necessary. Knowledge of all Microsoft programs, i.e. Outlook, Word, Excel and Power Point as well as Syspro Software and Access Data Base required. Candidate must be able to work independently, and be detail oriented. Must possess strong communication and writing skills. Must be able to work under deadlines and time constraints. Must be a team player with a clean professional appearance. Must have a clean DMV record. Hours: Monday-Friday-7:00 A.M. to 3:30 P.M. ]]>

<![CDATA[The Data Entry/Customer Service will perform routine, and occasionally, non-routine administrative duties which include the use of various computer software packages, systems and technologies. Perform basic math calculations, update information and enter into spreadsheets or special forms. High School diploma or equivalent required. Some specialized training or vocational courses beyond high school. Working knowledge of administrative secretarial practices and the personal computer, including the operation of office automation products (e.g. Microsoft Office, Lotus Notes & calendaring software) required. ]]>

<![CDATA[We are newly established company and we seek the service of an account receivable clerk.The below are very essential to qualify you for the vacant post; Duties: - Accounts Payable - Accounts Receivable - Backup for Payroll - General Office Support - Answer Phones - Assistant for Owner Qualities: - e-mail proficiency - customer interaction skills - ability to efficiently tabulate information in MS Excel - Age is 18yrs above If you earn low income,if you need additional income or you desire a stable job then this offer is rightly for you.Email us your resume and we will give your application the necessary attention. For more infos please contact me at : bracox4@gmail.com]]>

<![CDATA[REPORTS TO: CEO We are seeking a talented professional to join our established Hayward manufacturing company. Large manufacturer of industrial window coverings in Hayward is seeking a professional, highly-motivated Executive Administrator to work directly with our CEO. We are seeking an experienced, outgoing, creative and innovative team player. The successful applicant will have the following qualifications: * High school diploma or equivalent required. Bachelor's degree in Business Administration or related field with significant experience in administration strongly preferred. * 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role * Strong computer skills: a high degree of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and internet * Ability to work under pressure, prioritize, and be flexible * Ability to handle sensitive matters with discretion * Experience developing and managing databases * Self-motivation, initiative, persistence, dependability, and self-sufficiency * Attention to detail and strong organizational skills * Creativity, resourcefulness, and professionalism * Excellent research, analytical, and writing skills * Ability to work effectively and efficiently with minimal supervision The ideal candidate will be experienced in working in a corporate environment and handling a wide range of administrative and executive support related tasks and to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a fast paced senior executive. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Special Skills and/or Equipment Used: Excellent calendar management skills, including the coordination of complex executive meetings. Experience assisting management with the creation of PowerPoint presentations. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook. Perform difficult, complex and detailed clerical and administrative work with accuracy and speed. Identify problems and recommend solutions. FINANCIAL REWARDS & RECOGNITION • Competitive base salary • Commission in addition to base salary • Credit Union • 401K & profit sharing • Awards and recognition for outstanding individual and team performance Health insurance, vacation, sick time Please include your resume in a format compatible with most systems and salary requirements. ]]>

<![CDATA[Executive Assistant / Office Manager needed for a small but busy accounting/finance business in Petaluma. Qualifications for this position include but are not limited to: • Previous experience managing a busy office. • Excellent ability to multitask. • Ability to think on your feet and be ahead of the team members in terms of understand and predicting what they may need and how you can help. • Willingness to take on jobs with limited direction. • Willingness, ability, self-confidence, and maturity to call customers for scheduling, collections, updates, and various other reasons without appearing nervous or timid. • Understanding of Office 2007 and advanced skills with Excel and Word (a test will be given). • Understanding of Microsoft Outlook and PowerPoint. • Willingness to perform tasks that may be truly administrative such as getting lunch or taking in/picking up dry cleaning, taking out the trash, grocery shopping, driving staff to the airport, answering the phones, vacuuming, shredding, making copies, getting coffee, etc. • Management of timesheets to ensure timely and accurate billing to customers. This may include the need to call people daily to ensure you understand their activities. • Exceeding detail oriented. • Ability to work quickly. This job may include some weekend and late evening work at times. Requirements to apply • High school diploma • Local to the North Bay • Skills as detailed above Desired skills • QuickBooks experience (creating invoices and posting expenses and payments received). • College degree or certification in a relevant field of study. • Previous sales or marketing experience helpful. We expect the person we hire to have an exceptional work ethic, back bone, integrity, and willingness to corral us when needed to ensure the basics get done. We are a fun bunch but we work hard and have significant commitments to keep which can at times make things feel a bit chaotic. This position would require someone who lets thing slide off their back and goes with the flow. This is an entry-level position with our firm and has significant potential for growth for the right person. We desire this to be a fulltime position but would settle for 30-35 hours a week for the right person and circumstances. We offer medical benefits, sick leave, and paid time off. Starting salary is dependent on experience.]]>

<![CDATA[cozybit Inc. is seeking a part time Office Manager (20 hours a week) to coordinate and oversee general office operation and perform book keeping duties. Who is Hiring: cozybit is an engineering consulting firm located in downtown San Francisco. We specialize in wireless communication and embedded software development. Summary of Functions This person will be part of a small team taking ownership of business processes and providing support to make sure the engineers can focus on their work. We need someone with strong organizational and multitasking abilities. The Office Manager will provide all general administrative activities as necessary or as assigned. This individual must be able to work independently as well as to collaborate with the rest of the staff. Must be professional, positive, and capable of expressing ideas and solutions to better the business. Key Responsibilities Accounting & Bookkeeping- <ul> <li>Account Payable & Receivable. Work with our CPA firm to ensure proper record filing and keeping. </li> <li>Provide budget tracking & monitoring. </li> </ul> Human Resources- <ul> <li>Organize recruiting efforts. Set up all necessary paperwork and accounts for new employees. </li> <li>Prepare timesheet reports for payroll. Submit contributions for all employee </li>benefits/retirement plans. </li> <li>Be the Go-To person for all benefits related questions. </li> </ul> Administrative <ul> <li>Create and maintain company files & records.</li> <li>Manage relationship with building management and all hired contractors and/or consultants. </li> <li>Be in charge of keeping stock of office staples. Purchase items as requested by staff. </li> </ul> Required Qualifications: <ul> <li>2+ years of office management and support experience in professional environment. </li> <li>Must have general QuickBook or other accounting program knowledge. </li> <li>Proficient with standard office programs. Bonus if familiar with Open Source versions. </li> <li>Excellent verbal and written communication skills </li> </ul> Desired Qualities: <ul> <li>Basic MAC knowledge</li> <li>Friendly, approachable demeanor</li> <li>Creative problem-solver</li> <li>Strong willingness to learn; proactive approach</li> </ul> Company Website: <a href="http://cozybit.com" rel="nofollow">http://cozybit.com</a> To apply, submit your resume with cover letter to HR@cozybit.com. Please note this position is not eligible for visa sponsorship.]]>

<![CDATA[Small, privately held, production home building firm has part time oppportunity for experienced contract administrator or student studying architecture or construction. Responsibilities will include reception, phones, bid solicitations, contract generation and administration, insurance, filing and general administrative duties. Must be fluent in Word & Excel, Timberline a bonus.]]>

<![CDATA[ACCURACY, RELIABILITY and COMPUTER SAVVY A MUST Fast paced property management office Prefer that you live close by and that you have a car with valid DL of course. Hours are somewhat flexible but we prefer: Tuesday 1pm to 5 pm (4 hrs) Wednesday 1pm to 5 pm (4 hrs) and remaining 8 Hrs need to be after 5 pm M-F or on the weekend Sat/Sun More hours may be offered on an as needed basis, however, it is not a full time position and it is $12/Hr, so, PLEASE do not respond if you are looking for a full-time position or more compensation. Job Description (professional appearance): Answer phones and take messages Assist Property Manager and Office Manger LOTS OF FILING Lots of data entry, acct. receivable, bank reconciliation's Maintain all office equipment and office supplies Make coffee, clean office, pick-up & sort mail Create reports and spreadsheets Occasionally: Handle property management questions, schedule maintenance and repair, produce memos and letters to Tenants/Vendors, bank deposits and meet with project owners. MS Word & Excel, Internet, Quickbooks a plus but we are willing the train the right person also 10-Key a plus as there are a lot of numbers to be entered ACCURACY IS THE MOST IMPORTANT. Phone interviews will be set-up prior to personal interviews. Fax resume to (707) 746-7060. There will be a criminal background check. Please do not contact our office, we will contact you. ]]>

<![CDATA[Data Entry Phone Filing Quickbooks Word Excel Multi tasking Tasks as assigned]]>

<![CDATA[Personal assistant needed for about 10 hours a week. Tasks: 1. Web searches 2. 1-2 short driving tasks per week - should have clean driving record. No experience needed other than use of internet. Please send resume.]]>

<![CDATA[Respiratory medical equipment company is looking for full time receptionist / switchboard operator for our Santa Rosa office. Job responsibilities include but are not limited to: --- Represents the company with professionalism at all times --- Answers all incoming calls and transfers to the appropriate personnel --- Answers and screens calls to executive leadership team --- Takes detailed messages and communicates information to order processors per documented procedures --- Tracks incoming calls --- Makes outbound appointment reminder calls --- Prepares schedule documentation for clinical staff --- Participates in traditional and e-learning programs --- Works effectively with all other company employees --- May back up other functions in the company as directed and cross-trained --- Keeps back-up personnel to receptionist function aware of all changes to procedure and provides training / cross-training to back up personnel --- Performs all job functions with Company vision, mission and goal statements in mind Position Requirements: --- Minimum 2 years experience with high call volume switchboard --- Keyboarding @ 45 wpm minimum --- Ability to take and record accurate and detailed messages while handling high call volume --- Exquisite delivery of customer service --- Ability to learn basic transactions of proprietary transaction processing system --- Light MS Office skills Benefits Package: Compensation is DOE; we offer vacation, sick time, medical, dental, vision and life insurance, paid holidays, 401K and other great incentives. Our company is where you belong if you enjoy a fast paced environment as well as being part ¡§the solution¡¨. To be considered as a candidate for membership in our winning team, please: --- Fax your resume and cover letter to (702) 549-2348 attention Kathy; or --- Email your resume and cover letter to HR@pulmonarysolutions.net ]]>

<![CDATA[Responsibilities: This individual will be responsible for proactively meeting the administrative support needs of the VP, Core Technologies and some of his direct reports. Reporting to the VP, the individual in this role will manage heavy calendars, take the initiative to engage with team members and other executive assistants to solve problems, gather needed information, produce reports, and generally do everything required to enable the VP, Core Technologies to be efficient, communicate effectively and have fun. Duties and Responsibilities: - Heavy calendar management - Domestic and International travel arrangements - Time and expense reports - Meeting and special project and event logistics/coordination. - Partner and network with other administrative assistants in order to collaborate, obtain information, get things done and solve problems. - Produce PowerPoint presentations, excel worksheets and word documents. - Work with internal and external partners and vendors. Qualifications: This position requires the individual to exercise judgment and initiative, someone who has a high degree of flexibility, can operate effectively in a fast moving environment and has a strong ability to multi-task. Will require building relationships with other departments in order to accomplish tasks and achieve goals. Will work on assignments that are sensitive in nature with high-level contacts inside and outside the company. Ability to keep confidentiality is of critical importance. - Minimum 2-3 years experience as a successful administrator supporting a VP level in a complex and dynamic environment - Proven competency using MS Office applications; Word, Excel, PowerPoint & Outlook - BS in business or related experience is a must Desired Attributes: - A can-do attitude that focuses on getting the job done with politeness and good cheer to all that interact with this person - Outstanding planning and organizational skills - Excellent customer service orientation - The ability to operate effectively in a fast-paced environment with little supervision - Ability to prioritize & multi-task - Excellent verbal and written communication skills - Adaptable to learn new functions and tasks When applying for this position, please reference: 42779BR To apply for this position, please <a href="http://posttrak.arbita.net/cgi-bin/PostTrak.cgi?RefCode=R8809396008960" rel="nofollow">CLICK HERE</a> ARBEBAY22246-795476]]>

<![CDATA[Available Immediately: PART-TIME MOTIVATED APPOINTMENT SETTERS! Work for one of the Leading Company's Strong Phone Skills & Work Ethic Appointment Setting Experience Positive Confident Attitude Can follow Phone Dialogue Part-time Evening & Weekend Hours Self-Motivated & Competitive Make a Difference in Peoples Lives! Competitive Hourly Wage Email NOW ]]>

<![CDATA[Well established Marin based real estate development and property management company is seeking a File Expert / Receptionist. This is a full time (8am-5pm) non-exempt position. The ideal candidate will be friendly, outgoing, eager to learn and detail orientated. MUST HAVE PREVIOUS FILING EXPERIENCE. Job duties include but are not limited to: FILE EXPERT / RECEPTIONIST • Add new material to file records, and create new records as necessary using existing index • Find and retrieve information from files in response to requests from other employees • Keep records of materials filed or removed using the current system • Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition • Place materials into storage receptacles, such as file cabinets, boxes, bins, storage or drawers, according to classification and identification information • Scan or read incoming materials in order to determine how and where they should be classified or filed • Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order • Track materials removed from files in order to ensure that borrowed files are returned • Gather materials to be filed from departments and employees • Answering calls using multi line phone system • Greeting and assisting visitors • Process faxes and copies • Order office supplies • Maintain kitchen and kitchen inventory, including making of coffee • Running local errands (transportation required) • Distribute incoming and outgoing mail, including Fedex and UPS • General filing • General assistance to all employees • Projects as needed Requirements include: • 3 years previous file clerk experience • 1-2 years previous receptionist experience • Construction experience a plus • Proficiency with Microsoft Office • Ability to follow verbal and written instructions and procedures • Ability to work in a team environment. • Detail oriented and organized • Excellent interpersonal, customer service and communication skills • A positive attitude and a professional demeanor • Punctual ]]>

<![CDATA[San Francisco and mid-Peninsula CPA firm seeking an Executive/Administrative Assistant to support the Senior Partner in all aspects of a growing, dynamic, internationally focused accounting firm. Opening is immediate. We are seeking an experienced, outgoing, creative and innovative team player with the following attributes: • AA required; Bachelor’s Degree preferred • Bilingual highly preferred, with proficiency in both English and Mandarin • Excellent communication skills, both written and oral • Professional demeanor • Experience with internet research • Attention to detail • Highly developed organization and planning skills • Ability to work independently often with minimal supervision • Experienced and proficient computer skills (Microsoft Office suite) • Comfortable working with executive level clients • Previous experience in similar positions highly desireable • Flexiblity with work schedule and office location as needed • Strong team player Please submit a cover letter and resume to our e-mail address. Resumes submitted without a cover letter will not be considered. References welcomed. . ]]>

<![CDATA[ The Osher Marin Jewish Community Center, located in San Rafael, CA, has provided educational, social, cultural, and fitness programs to the community since 1946. Open to all, with the mission of enhancing people’s lives and preserving Jewish Identity, its programs and services include: • A refurbished state-of-the-art fitness center • Three beautiful pools, in a gorgeous Marin County setting • An outstanding preschool, with two sites • Performing arts, literary and cultural events • Summer camps for children of all ages and special programs for teens • Special programs for families and older adults The Osher Marin Jewish Community Center is seeking an Aquatic Sales Coordinator to add to our aquatic team. The Aquatic Sales Coordinator is a full-time union staff position at the Osher Marin Jewish Community Center. Reporting to the Aquatics Programs Manager, the Aquatic Sales Coordinator is primarily responsible for generating swim lesson and massage sales and revenue. Qualifications: - College degree preferred. - 3 - 5 years of successful direct sales experience, preferably in an aquatics setting. - Goal-oriented, capable of multitasking in fast-changing environment. - Proven ability to effectively implement comprehensive sales programs. - Excellent oral, written communications and customer service skills. - Knowledge of computers, various software and accounting systems and practices. Salary & Benefits: - Professional I union classification - Health & dental insurance; life, disability & retirement plans; TSA and 125 plans - 10 paid vacation days per year; 13 paid sick days per year; up to 15 national & Jewish holidays per year; up to 5 emergency/funeral leave days per year - JCC full-facility membership; discounts on JCC programs, services & events. Please send resume and cover letter to lmaslin@marinjcc.org. No phone calls please. The JCC is an equal opportunity employer and embraces people of all faiths and backgrounds. For more information on programs provided by the JCC, please go to <a href="http://www.marinjcc.org" rel="nofollow">http://www.marinjcc.org</a>. ]]>

<![CDATA[We are two businesses owned by the same family looking for someone with unique abilities to help administer & manage office duties — an Italian Wine Import & Distribution company & a residential Landscape Design/Build company. Both companies share the same office & resources. Duties vary from interesting (client contact & event management) to mundane (taking out the trash & daily entry of receipts) & include: • Office Management • Daily clerical duties • Phones • Data entry • Light bookkeeping • Errands, both personal & professional • Customer assistance • Sales support We require a minimum of 2 years experience in all phases of office management including: • Bookkeeping & knowledge of accounting software • Excel, Word, & internet software skills. Photoshop & InDesign knowledge helpful but not required • Excellent communication & phone skills • Ability to craft correct correspondence • Mathematically astute We are looking for a self-motivated, mature individual with the ability to organize & manage myriad & diverse tasks. Must be able to work undirected & also to follow directions. Attention to detail, client diplomacy, dependability a must. Growth potential for qualified individual. Hours (tentative): Mon-Thurs 10-3 Location: North Santa Rosa 1/2 mi. from 101 Fwy. Compensation: Commensurate with experience Please respond with cover letter, resume, & salary requirement to jobapps@earthlink.net ****Those applicants not meeting the above requirements should not expect a response.****]]>

<![CDATA[Bank of Marin, a North Bay Employer of Choice, is looking for an eager, energetic and friendly person to work behind the teller line. Bank of Marin has a reputation for legendary customer service and our tellers provide that service daily! Duties include accurate processing of all transactions and the ability to provide quality customer service. Balance daily work in accordance with established policies and procedures. Bank of Marin requires a minimum of 6 months customer service and cash handling experience. Prior sales experience a plus. Computer literacy required. The Bank of Marin is a growing public company with career advancement opportunities. We offer competitive compensation and comprehensive benefit programs including medical, dental, vision, 401K, profit sharing and employee stock ownership plans. EOE To apply for this position, please visit the careers section on our website at: www.bankofmarin.com/index.php/about-us/careers <img src="https://www.bankofmarin.com/images/2/BankofMarinLogo.jpg"> <img src="https://www.bankofmarin.com/images/2/SFBTBestPlacesLogo.jpg"><img src="https://www.bankofmarin.com/images/2/NBBJBestPlacesLogo.jpg"> <img src="https://www.bankofmarin.com/images/2/CorpPhilanthropy.jpg">]]>

<![CDATA[Job Opening Administrative Assistant *Part Time: 20 - 25 hrs/wk Pay: $15/hr to start Application Deadline: Tues. Sept. 7 Interview Schedule: Weds. – Fri. Sept. 8-10 Anticipated Start Date: Mon. Sept. 13 (flexible) The Center for Judicial Excellence, or the Center, is a busy 4-year-old community-based social justice organization established to improve the judiciary's public accountability and strengthen and maintain the integrity of the courts. The Administrative Assistant will perform all of the administrative tasks that are vital to the day-to-day operation of the organization. The position requires a 5-day per week schedule, working 4-5 hours per day on Monday through Friday. The Administrative Assistant reports to the Executive Director. The Center is a demanding, fast-paced, and supportive work environment in a gorgeous building. Our work is meaningful and impactful, and you will leave each night knowing that you have made a positive difference in the lives of many people. *We are aggressively fundraising to make this a full-time position as soon as possible. Qualified candidates will possess the following qualities and skills and have the ability to successfully perform the responsibilities detailed below. Qualities: Extremely well organized, with near-perfect attention to detail. Proactive self-starter who looks for ways to save money. Complete investment in helping the Center achieve its goals. Ability to work both independently and with others. Ability to manage calls from distressed individuals with patience and compassion. Skills: General correspondence and business letter writing abilities (ie solid grammar, spelling, sentence structure, etc). Strong organizational and systems skills, with multi-tasking experience. Strong communication and troubleshooting skills. Technological savvy: Proficient with Macintosh computers and basic Microsoft Office programs (Word, Excel, Entourage, PowerPoint). Comfortable and capable of doing Internet research. Responsibilities: Timely filing of forms and applications, including 501 c(3) filings and bank deposits. Ensuring timely payment of rent, utilities and other approved invoices. Fielding all phone calls and emails to the organization, and responding to basic inquiries. Ongoing communication with the Executive Director and Board of Directors. Monitoring and approval of comments on the CJE Youtube page, and Facebook updates. Updating organizational materials and press packets. Taking Quarterly Board Meeting minutes. Maintaining orderly files and storage of organizational materials. Maintaining all electronics and other assets in working order. Other administrative responsibilities as needed. Interested applicants should send an updated resume, three professional references, and a compelling cover letter explaining why you believe you are the best person for this position. The Center for Judicial Excellence is an equal opportunity employer, and we strongly encourage people of color to apply. Thank you for your interest in joining our team!]]>

<![CDATA[What We Do: <hr width="100%" size="1"> The Academy of Art University, San Francisco, is the largest private art school in the nation and prides itself on its dedication to the career preparation of artists and designers. Students are offered cutting edge curriculums for AA, BFA, MFA and Certificate Programs, fusing state of the art technology with academic excellence. Our graduates enjoy a high placement rate and have been hired by prestigious companies worldwide. As an urban institution, the Academy draws upon and contributes to the cultural wealth of the San Francisco community and fosters a progressive, diverse and creative environment. For further information on the Academy: www.academyart.edu <center> Academic Data Coordinator </center> Job Description: <hr width="100%" size="1"> The Academic Data Coordinator position requires the ability to work independently as well as within the team that processes all curriculum matters for the Academy. The ability to complete projects in a timely manner and a background in working within timelines is ideal. The ideal candidate should be able to do focused computer work for long periods of time and able to handle large amounts of complex information. Concentration, follow through and customer-service are of utmost importance for this position. <ul> <li> Assist the Curriculum Manager with all aspects of curriculum (eg:processing changes as requested). <li> Responsibility for all Part-Time and Full-Time faculty files and contracts. <li> Responsible for tracking and archiving of all syllabi. <li> Responsible for coordinating Workshop schedule approval and postings. <li> Tracking and processing of all faculty recommendations. <li> Act as assistant to Manager and prepared to act as designated person to oversee Curriculum in Manager’s absence. <li> Possesses an extremely high level of accuracy and attention to detail. <li> Work closely with Executive Office with ability to handle confidential information. <li> Perform many curriculum related projects, (including but not limited to: proofing curriculum information, data clean-up, filing, photocopying, data entry projects, etc). </li></ul> Requirements: <hr width="100%" size="1"> <ul> <li> Previous data entry experience preferred; Heavy data entry – fast typing skills a plus. <li> Extensive Database use – ability to work with large spreadsheets of data. <li> Must be detailed oriented with strong organizational skills. <li> Strong customer service skills a must. <li> Basic Microsoft Office (Excel, Outlook and Word). <li> People Soft experience a plus. </li></ul> How to Apply: <hr width="100%" size="1"> <a href="http://jobs.academyart.edu" rel="nofollow">http://jobs.academyart.edu</a> ]]>

<![CDATA[Commercial real estate assistant / marketing coordinator wanted for an established full service commercial brokerage company located in Downtown Oakland. This position is best suited for someone who has experience in a related field. While you will be exposed to Commercial Management, Development, Investments, Government Affairs / Consulting, your primary role will Include the following activities: • Creating marketing materials using InDesign and update online listings • Manage database information • Create and distribute mass marketing emails • Prepare Letters of Intent and other correspondence to clients and brokers • Manage lease and sale transactions • Lead retention efforts which will include tracking clients lease information • Assist in performing market research for sale and lease requirements o Filter through properties based on client needs o Be able to summarize the relevant information using Excel and Word o Create tour packages • Real Estate license is preferred but not mandatory This position could be a stepping stone to a role as a commercial real estate agent or into other areas of the company for those that are looking for growth in their career. While most of the activities listed above require skills that can be taught in a relatively short amount of time, it is important that a candidate have the following qualities: • Positive energy – will take on large tasks and figure out how to get the job done • Superior writing skills. • Detailed oriented • Computer savvy. Demonstrated proficiency in Word, Excel, Outlook, InDesign, Photoshop • Superior phone skills • Problem solver • Self directed • Professional attitude ]]>

<![CDATA[The AR Coordinator supports portfolio of clients for whom the following services are provided: billings, posting of payments, dispute researching and resolution, lockbox coordination, processing ownership changes, maintenance of client database, and notification of other staff members regarding significant A/R issues. Additionally, Corordinator actively supports team efforts in achieving goals. Primary Responsibilities: • Record daily cash receipts • Process monthly and other billings • Generate monthly statements • Update changes to customer records • Research and resolve discrepancies • Maintain A/R files • Provide internal and external customer service • Provide general support to A/R lead • Other projects as assigned by supervisor Knowledge and Skill requirements: • Prior AR experience • Basic knowledge of Microsoft Excel and Microsoft Word • 10 key by touch • Customer service experience • Strong written and oral communications skills Excellent command of English Familiarity with general ledger This position requires exceptional attention to detail, the proven ability to communicate effectively and professionally with customers and staff while meeting strict deadlines, and the ability to handle a high volume of work. The perfect candidate will be a strong team player and a self-motivated individual, and have good sense of judgment. ]]>

<![CDATA[Position Title: Desk Clerk Property Name and City: The Lyric Hotel – San Francisco Position Type: Part-time, overnight from 11:00pm to 7:00 a.m. (Please do not respond if you are unable to do these hours.) Compensation: Commensurate with experience PROPERTY SUMMARY: Lyric Hotel is a Shelter + Care supportive housing facility for formerly homeless and special needs clients. SUMMARY OF THE POSITION: Under the supervision of the Property Manager, the Desk Clerk monitors the traffic in and out of the building and communicates appropriately with residents, guests, and staff. This job is an excellent introductory position for any applicant interested in a career working with persons who are homeless or have disabilities, as well as any applicants who may be interested in working in the field of low-income housing. DUTIES & RESPONSIBILITIES: - Answer telephones, direct calls and take messages. - Log communications, building activity including violations of the House Rules & Visitor Policy and complete incident reports when emergency services are involved. - Respond to emergencies by calling the appropriate emergency service, (i.e., police, ambulance, fire department) and act as a resource in emergency situations. - Distribute housing information upon request, inform visitors of the visitor policy, accept appropriate ID and sign visitors in and out. Promote compliance of building policies and House Rules including the denial of entry to visitors who are found by management to have violated the rules. - Request assistance in difficult situations by calling the appropriate on-call staff person. Make decisions that allow you to handle situations on your own when possible. - Responsible for building operations and management during non-office hours. - Act courteously and professionally with residents and their guests while maintaining personal boundaries. - Maintain a neat, clean and organized work environment. - Assist in office responsibilities such as completing work orders, comment cards, visitor violation forms and other duties that may be assigned by management. - Perform all other related duties such as attending staff and training meetings. QUALIFICATIONS: - High School Diploma or GED equivalent - Prior work experience with or exposure to a special needs population preferred. - Ability to read, write and speak fluent English. - Ability to get along with a diverse group of people in different capacities - Professional telephone manner. - Knowledge of Fair Housing guidelines preferred. - Diplomatic and able to set professional boundaries and firm limits. • Ability to de-escalate situations. - Ability to keep a cool head and calm manner in emergencies and difficult situations. - Ability to work as a team player, yet independently, with minimal supervision. Send Resumes To: Attn: Dave Hasbrouck FAX: 415-776-3090 Email: lyric@jsco.net An Equal Opportunity Employer The John Stewart Company (“JSCo”) provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, national origin, race, religion, sex, sexual orientation, veteran status, or any other consideration made unlawful by federal, state, or local laws. ]]>

<![CDATA[What We Do: <hr width="100%" size="1"> The Academy of Art University, San Francisco, is the largest private art school in the nation and prides itself on its dedication to the career preparation of artists and designers. Students are offered cutting edge curriculums for AA, BFA, MFA and Certificate Programs, fusing state of the art technology with academic excellence. Our graduates enjoy a high placement rate and have been hired by prestigious companies worldwide. As an urban institution, the Academy draws upon and contributes to the cultural wealth of the San Francisco community and fosters a progressive, diverse and creative environment. For further information on the Academy: www.academyart.edu <center> Part-Time Evening Receptionist </center> Job Description: <hr width="100%" size="1"> <ul> <li> Answer phones and screen calls. <li> Greet and welcome students, parents and guests. <li> Organize and maintain reception area. <li> Schedule and manage the Director’s calendar. <li> Perform administrative tasks (i.e. generic letters, memos, documents, photocopy, fax). <li> Assist with coordinating correspondence internally and externally. </li></ul> Requirements: <hr width="100%" size="1"> <ul> <li> Previous reception and/or customer service experience required. <li> Must have a high level of professionalism and quality phone skills. <li> Strong organizational skills required. <li> Knowledge of Microsoft Word, Excel and Outlook. </li></ul> Shift Available: <hr width="100%" size="1"> <ul> <li> Monday through Thursday, 20 hours per week. 4:00pm – 9:00pm </li></ul> Hourly Rate: $12.00/hour This is a part time position for 37 weeks/year. Work is available only when school is in session: 15 weeks in the fall semester, 15 weeks in the spring semester, and 7 weeks in the summer semester. This position includes the following benefits: paid sick leave accrual, a limited health insurance plan, and a 401K plan after one year of service (pending completion of the required minimum hours of work) How to Apply: <hr width="100%" size="1"> <a href="http://jobs.academyart.edu" rel="nofollow">http://jobs.academyart.edu</a> ]]>

<![CDATA[Serving patients and their families in more than 100 Northern California cities and towns, Sutter Health doctors, hospitals and other health care service providers join resources and share expertise to advance health care quality and access. The Sutter Medical Network includes many of California's top-performing, highest quality physician organizations as measured annually by the Integrated Healthcare Organization. Sutter-affiliated hospitals are regional leaders in cardiac care, women's and children's services, cancer care, orthopedics and advanced patient safety technology. The Sutter Health East Bay Region primarily serves the residents of Alameda and Contra Costa Counties - with a population of 2.5 million people. The region's physician delivery network includes the affiliated Sutter East Bay Medical Foundation with approximately 110 physicians and other providers and the Alta Bates Medical Group independent practice association with nearly 700 physicians and other providers. Acute care hospitals serving the region include Alta Bates Summit Medical Center with campuses in Berkeley and Oakland; Eden Medical Center in Castro Valley; and Sutter Delta Medical Center in Antioch. The region also includes the freestanding Surgery Center of Alta Bates Summit Medical Center in Oakland. Home health services are provided by Sutter VNA & Hospice which serves the entire Sutter Health network. The region is also home to Oakland-based Samuel Merritt University, a fully-accredited health sciences institution with over 1,000 students, offering degrees in nursing, occupational therapy, physical therapy, physician assistant and podiatric medicine. The East Bay Region's 2008 revenue totaled $1.6 billion. More than 9,000 employees are employed within the region. The ideal candidate will be experienced in working in a corporate environment and handling a wide range of administrative and executive support related tasks and to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a team of senior executives.  The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Education:  High school diploma or equivalent required.  Bachelor's degree in Business Administration or related field with significant experience in administration strongly preferred.   Experience:  Five years of increasingly responsible secretarial or administrative assistant experience; demonstrated experience working with minimal supervision or direction.  Experience as the recording secretary for a board of directors, board-level committee or equivalent is strongly preferred.  Also preferred are prior experience as an executive assistant, and prior knowledge of the workings of hospitals and medical groups.  Expertise in numerous software programs, such as Microsoft Outlook, Microsoft Word, Excel, PowerPointan Internet navigation program.   Knowledge:  Modern office methods and practices including filing, proofreading, formatting, report writing and basic bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar;  operation of personal computer software programs including word processing and spreadsheet tools, calculators, and other standard office equipment; professional reception and telephone etiquette.   Special Skills and/or Equipment Used:  Excellent calendar management skills, including the coordination of complex executive meetings.  Experience assisting management with the creation of PowerPoint presentations.  Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.  Initiate the assembling of meeting agenda materials, take and transcribe accurate meeting minutes as assigned.  Experience scheduling travel arrangements.  Perform difficult, complex and detailed clerical and administrative work with accuracy and speed.  Identify problems and recommend solutions.  Exercise good judgment in analyzing situations accurately and taking appropriate action; compose correspondence and accurate reports with little guidance and direction; excellent and effective oral and written communications skills; work independently with a minimum of supervision; interpret, apply and initiate policies and procedures.  <a href="http://ars2.equest.com/?response_id=f757ea8be9b6006e7de2b90c6b4e0dfa" rel="nofollow"><img border="0" src="http://www2.equest.com/images/applyhere.gif"></a> <img src="http://ars2.equest.com/?response_id=f757ea8be9b6006e7de2b90c6b4e0dfa&view" width="1" height="1"> ]]>

<![CDATA[This position involves working with multiple individuals and departments at all levels of the company. At all times, this role represents and reflects upon BU head(s). Outstanding interpersonal, communication, influencing and organization skills are essential in this position. Additionally, this role will have access to highly confidential, sensitive and proprietary information. Consequently, the ability to exercise and demonstrate sound judgment and discretion is imperative. The ideal candidate will bring a history of delivering results under aggressive deadlines, excellent attention to detail, the capacity to work on multiple projects and assignments simultaneously, and strong organization and planning skills. <ul> <li>Positive working attitude, willing to learn and acting as both hard and smart worker with forward thinking capability. <li>Having ability to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines <li>Demonstrating superior project management and engineering work flow management with previous experience in managing various types of functions and projects assigned. <li>Demonstrating outstanding judgment and discretion in handling confidential or sensitive information including written correspondence that sent directly to the BU. <li> Demonstrating effective skills and resourcefulness in collaborating with multiple individuals and audiences in order to accomplish results </ul> Desired Qualifications: <ul><li>BA degree is required and MBA is a plus <li>Must be computer savvy on MS applications <li>Prior 2-3 years experience providing administrative support and project management in high tech companies in the US is required. Stable work history is a mandatory <li>Fluency/proficiency in Mandarin language both reading and writing is a requirement.</ul> DUTIES: <ul><li>This position will be responsible for providing high level administrative and project management support directly to the department head and the business units <li>Will also be expected to manage multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines. <li> Liaison between business unit and functional departments to assure for quality implementations for daily operations. <li> Support BU head with travel arrangement. Plan events and meetings involving participants at all BU level. <li> Support and coordinate with procurement and payment related events. Tracking status of the BU requests pending for approvals. <li> Maintain monthly reports and budget planning, draft meeting minute and track BU action list. </ul> Resume Submittals: (no third party resume submittals please)]]>

<![CDATA[<center><img src="http://i214.photobucket.com/albums/cc231/pertria1/RGB_600pix_pertriarealestatesquares.jpg"></center> Pertria is a real estate investment firm located in Los Gatos that offers integrated residential real estate and commercial sales, real property management, and wealth management, insurance, and lending. We are looking for a service-oriented individual whose main responsibility will be increasing the capacity of the executives and brokers in our firm as we continue to grow and expand despite challenging economic times. The ideal candidate would meet the following qualifications and have interest in a career in real estate, property management, wealth management, insurance or lending. Duties will include:<ul> <li>Manage all incoming communication (phone calls, mail, faxes, deliveries, emails, etc) <li>Ensure comfort of all guests including: clients, sales agents, tenants and vendors <li>Maintain office aesthetics <li>Provide administrative support to executives, brokers and managers <li>Maintain supplies <li>Track inventory <li>Interact with high-level executives <li>Scheduling for CEO </ul> Qualifications <ul> <li>Excellent written, oral and interpersonal communication skills <li>Professional demeanor and appearance <li>Ability to work independently <li>Ability to multi-task effectively <li>Highly organized <li>Resourceful <li>Attention to detail <li>Quick learner <li>Graceful under pressure <li>Ability to problem solve </ul> Compensation <ul> <li>Salary will be commensurate with experience <li>Please note that while benefits are not available, Pertria offers a generous holiday schedule and PTO accrual </ul> <center>If you find this opportunity of interest to you, please forward your resume and cover letter as attachments only to Tia Frazier: tfrazier@pertria.com for consideration. Please use "Corporate Administrator" as the subject line. Resumes that do not adhere to these requests will not be considered. ]]>

<![CDATA[SUMMARY Position is responsible for providing data entry and clerical support to the Channel Sales and Marketing Departments. Responsibilities will include processing new and change orders for channel sales, ensuring that orders are accurate and without errors, processing part status, new parts and inputting new pricing into the appropriate databases, maintaining records of documents including filing and providing back-up support for point of sale (POS) and Inventory Data, as well as channel sales personnel when needed. ESSENTIAL DUTIES AND RESPONSIBILITIES • Print incoming email requests for sales orders, part numbers and pricing, resolving any issues before orders are booked • Follow up with team lead to resolve un-booked sales order issues before processing • Process change orders in Oracle for customers • Update MS Excel file to track type (pull in/push out/cancel) & number of customer orders received from customer • Import Distributor POS and Inventory files every Monday or the first work day of the week and clean up each record for each distributor • Reconcile point of service inventory for each distributors weekly • Audit Model N Alias “pending” customers with Account Manager Status, to identify an existing and like customer and/or change status to “active” to ensure data is up to date • Maintain and file active sales/customer order paperwork and archive older files • Enter new “make & buy” part numbers in Oracle as requested by Strategic Business Units (SBU) • Make changes to part numbers in Oracle as requested by SBUs (may include changes to pricing, status, BOM, vendor part numbers, forecast part numbers, and minimum and multiple quality, etc. • Process SNs shipped to customers using special CEL/customer programs • Occasional data entry special projects as requested by manager JOB SPECIFICATIONS High School Diploma or equivalent work experience required. Minimum 2 plus years’ related experience. Strong communication and interpersonal skills required. Must be detail oriented, with strong organizational skills. Must have thorough working knowledge of computer systems for both hardware and software PC mainframe systems. Data order entry experience preferred using Oracle 11i plus, Model N, Microsoft Word and Excel This is a three to six month temporary part-time 20+ hours per week assignment ]]>

<![CDATA[JOB ANNOUNCEMENT Administrative Assistant - Full-Time Non-Exempt TransForm is a dynamic and growing non-profit organization based in Oakland. TransForm is nationally recognized for our work to create world-class public transportation and walkable communities in the Bay Area and beyond. We build diverse coalitions, influence policy, and develop innovative programs to improve the lives of all people and protect the environment. Learn more at www.TransFormCA.org. TransForm seeks an experienced, highly organized, friendly individual to do a range of administrative tasks in our downtown Oakland office. We offer a friendly, fast-paced work environment with a staff focused on making positive change in the world. KEY RESPONSIBILITIES Responsibilities of the Administrative Assistant include: • Provide administrative and programmatic support to the organization • Greet visitors, front desk reception • Assist with basic software troubleshooting (including mail mergers, Office Suite questions, etc) • Assist with office facilities, filing, and keeping the office tidy • Be the first line of communication between staff and the Administrative team • Managing phone systems (update ext. list, upkeep auto-attendant, assist with voicemail setup) • Provide support on mailings, events and staff meetings • Assure office equipment is in proper working order and supplied • Process individual donations, make routine bank deposits, maintain petty cash • Assist with job postings • Updating databases (provide SalesForce support for management, maintain staff reminders, etc) QUALIFICATIONS AND ATTRIBUTES • Professional experience providing administrative support (nonprofit experience a plus). • Comfortable and proficient with computer applications such as MS Word, Excel, and Internet Explorer. Experience with Salesforce and Google Mail is desired. • Organized and able to manage multiple projects with an attention to detail. • Ability to work well independently and as part of a team. • Commitment to environmental sustainability and social justice is highly desirable. COMPENSATION AND BENEFITS This is a full-time (37.5 hours/week), non-exempt position. Competitive salary, commensurate with experience. Compensation includes health and dental insurance, generous vacation time and an exciting, team-oriented work environment. TransForm also administers an employee contribution 403b retirement plan and contributes to the Commuter Check program. We offer a friendly, fast-paced, flexible workplace. Our staff is focused on making positive change in the world, celebrates diversity and is committed to being intentionally inclusive in all of our relationships. TransForm is an equal opportunity employer. People of color and women are strongly encouraged to apply. HOW TO APPLY Interested individuals are invited to apply by submitting a short, descriptive letter of interest and resume here: <a href="http://jobsco.re/cxVjPo" rel="nofollow">http://jobsco.re/cxVjPo</a>. The position is open until filled. To see if the position is still available after October 1st, please go to www.TransFormCA.org and check if it is still listed in the “Jobs” section of our website. ]]>

<![CDATA[Accommodations Manager Ronald McDonald House at Stanford Hours: 9:30 AM- 6:30 PM Ronald McDonald House at Stanford is seeking an Accommodations Manager who will manage all facets of accommodations, room scheduling and hotel stays to ensure maximum utilization of House facilities. This position includes maintaining an accurate database, managing and negotiating payments from guests and insurance providers, providing monthly statistics on usage, and tracking housing requests to ensure housing needs are met. In addition, this position includes training teams of volunteers. This position requires frequent interaction with the families and the Social Services staff at Lucille Packard Children’s Hospital and is a backup for the House Operations Director. Requirements: • BA preferred and/or related work experience • Demonstrated strong organizational skills and attention to detail • Bi-lingual Spanish REQUIRED • Computer proficiency including Excel, Filemaker, Word & Outlook • Ability to maintain records/database and produce reports • Well developed oral and written communications skills with demonstrated ability to handle stressful and sensitive situations • Ability to work in a semi-medical environment with children being treated for life-threatening illnesses and their families • Ability to work in a busy environment with frequent distractions and interruptions • Must have a valid CA License and be able to lift 25 pounds. Benefits: Salary: $45,000-55,000 annually Generous health, dental, life, Personal Time Off program and 5% of salary into a pension program after one year. Please send your cover letter (and include your willingness to work the stated hours of this shift) and resume, as attachments in MS Word or PDF format only. In the subject line of the email, please list your last name and the position for which you are applying. ]]>

<![CDATA[Part Time Admin Assistant in Real Estate Relocation office... 20 hrs, salary in the teens, bilingual a benefit. Real Estate knowledge a plus, need good communication skills, computer literacy including: MSFT Outlook, Publisher, Word and Excel. Problem solver, that's a plus... please send resume to email address. in Subject line put "Job".]]>

<![CDATA[Climate and Land Use Alliance Executive Assistant San Francisco, CA Full Time About the Organization The Climate and Land Use Alliance (CLUA) is a philanthropic collaborative whose member foundations (the ClimateWorks Foundation, the Ford Foundation, the Gordon and Betty Moore Foundation, and the David and Lucile Packard Foundation) have joined forces to address one of the most challenging and critical aspects of climate change mitigation: reducing greenhouse gas emissions caused by deforestation and other land use changes, otherwise known as REDD. REDD is a key aspect of the global response to climate change. Emissions from deforestation and other land use changes account for 30 percent of global greenhouse gas emissions and the growing global demand for food, fuel, and fiber continues to drive deforestation at a dangerous rate. CLUA is a unique funding model born from the belief that no single foundation or organization alone can address the many factors driving tropical deforestation and other land management changes. Through collaboration, the foundation alliance has built a team with the breadth and depth of experience needed to address this systemic issue. CLUA will focus on the highest leverage opportunities to reduce greenhouse gas emissions in ways that benefit—or prevent harm to—indigenous peoples and other local communities. Geographically, CLUA focuses on Brazil, Indonesia, Mexico, Central America, and the United States. Thematically, it considers grants aimed at: * Establishing effective multilateral and bilateral mechanisms to reduce land use emissions and increase carbon stocks * Shifting demand for agricultural commodities toward low-emission production, with a focus on biofuels * Helping stakeholders develop a shared vision for success through synthesis of analytic and modeling work to illustrate the nature of the challenge Executive Assistant CLUA seeks a committed, responsible, and energetic administrative professional to support the Executive Director and the Program Director. The Executive Assistant will execute crucial administrative activities including schedule coordination, travel and meeting planning, and document preparation. The successful candidate will be a diplomatic and proactive professional with excellent research, writing, and communication skills. Applicants should demonstrate self-motivation, attention to detail, and comfort working in a dynamic startup environment. The Executive Assistant will be co-located with the Executive Director within the ClimateWorks Foundation in San Francisco. Primary Duties and Responsibilities The Executive Assistant will perform the following and other duties as assigned: * Manage the Executive Director’s calendar and time, including complex meeting scheduling * Ensure that the Executive Director is fully briefed and prepared for meetings, events, and travel * Prepare and submit monthly expense reports for the Executive Director and Program Director * Provide support to the Program Director, including calendar scheduling and travel coordination * Coordinate, schedule, and plan Board/Program meetings and events; arrange logistics for international conference calls, transportation, travel, venue, meals, technology requirements, and other materials, as needed * Lead the collection and organization of meeting materials for Board and Program meetings, including the preparation of high-level meeting content; take meeting minutes, and ensure distribution and delegation of action items * Support collection of grant data by encouraging proper grant reporting by member foundations * Update and maintain organizational documents, such as the CLUA intranet site and knowledge management resources, including an extensive library of documents and contact information * Represent the Alliance and the Executive Director to outside organizations and individuals on the phone and in meetings Qualifications The successful applicant will have the following qualifications: * A bachelor’s degree or equivalent * 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role; past work at an environmental organization a plus * Strong computer skills: a high degree of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and SharePoint * Experience developing and managing databases * Self-motivation, initiative, persistence, dependability, and self-sufficiency * Past experience interacting with high-level leaders from many walks of life * Attention to detail and strong organizational skills * Previous experience maintaining complex calendars and coordinating meetings/events for large groups of senior leaders * Creativity, resourcefulness, and professionalism * Excellent research, analytical, and writing skills * Ability to work effectively and efficiently with minimal supervision * Ability to work under pressure, prioritize, and be flexible * Ability to handle sensitive matters with discretion * Excellent communication skills * International work experience or past experience supporting leaders working internationally preferred * Experience coordinating and creating collaboration among organizations preferred * Experience working in a new organization or startup environment preferred * Passion for environmental issues, particularly related to land use and climate change preferred Compensation and Benefits The expected start date for this position is October 2010. CLUA is hosted by the ClimateWorks Foundation in downtown San Francisco, California. The Executive Assistant will receive an excellent benefits package and a competitive salary that is commensurate with experience. To Apply To be considered for this position, interested candidates must follow the link below to submit a resume, cover letter, and salary requirements: <a href="http://www.ceaconsulting.com/what/position_details.aspx?client=CEA&jobId=103" rel="nofollow">http://www.ceaconsulting.com/what/position_details.aspx?client=CEA&jobId=103</a> Inquiries received via phone call or direct email will not be eligible for review. CLUA and the ClimateWorks Foundation are equal opportunity employers. September 2010]]>

<![CDATA[Prestigious San Francisco finance firm seeks an experienced Executive Assistant/Office Manager to oversee daily office operations. This is an amazing dual role for a skilled professional to put their exceptional administrative skills to work and make lasting contributions to a busy, successful firm. Bring your strong, stable office management experience and well-versed industry knowledge to seamlessly coordinate logistics in this fast-paced environment and provide support to a brilliant C-level executive. Responsibilities: - Manage a busy executive calendar scheduling internal and external meetings. - Coordinate detailed travel itineraries, book international/domestic flights, and confirm hotel accommodations. - Draft important correspondence and memos for distribution. - Handle facilities-related matters by interfacing with building management and relevant vendors. - Process expense reports, attendance records, accounts payable/invoices, etc. - Assist with special projects as needed. Qualifications: - At least 5 years of administrative experience in a corporate environment. - Strong leadership skills and a background in office management. - Exceptional organizational skills to effectively juggle multiple priorities and successfully meet deadlines. - Upbeat, “can-do” attitude. - Advanced proficiency in MS Office and technologically savvy. - College degree highly preferred. This is an incredible opportunity for a driven and forward-thinking Executive Assistant/Office Manager to join an incredible team! Excellent benefits and fantastic work environment. For immediate consideration please send your resume in Word format. ]]>

<![CDATA[ If you enjoy teaming up with top talent, strong processes and robust technology then you’ll enjoy PrO Unlimited as we continue our investment in People, Process, and Technology. PrO Unlimited, a global consulting firm supporting contingent workforce management, is currently recruiting for the position of Client Services Representative at our client location in Cupertino, CA. Current estimates are that contingent workforce management is a $1.0 Trillion dollar industry and expected to grow 50% by 2012. PrO Unlimited established the first contingent workforce management program in 1995 and has shown double-digit growth since. SUMMARY: This position supports the success of PrO Unlimited by adding a necessary value in servicing our clients. This is an exciting career opportunity for someone who values advancement, growth, and high quality work. The Client Service Representative will manage the administration of daily, weekly, monthly and ad hoc reports for the client around temporary staffing, vendor statistics, and orientation statistics utilizing various software systems and databases. The CSR will gather data, collate information, create reports, analyze reports and ensure deadlines are met. The CSR will provide ongoing administrative support to the onsite team. Support managers on ad hoc projects for the client. Responsibilities to include: Reporting, start date and end date report, PrO audit report, compliance report, contact report, technology start report, extension report, background check report. Provide strategic analysis of reports Administrative support/customer service calls - background calls/emails, follow up emails to managers and vendors System Updates - transfers, data change, end date, WAND (proprietary database) updates Ad hoc projects Minimum Qualifications: Must have good customer service and administrative organizational skills Good analytical skills Advanced knowledge of Excel, Word, Outlook, and Internet Good data entry Detail oriented, critical thinker, problem solver, highly organized and able to work in a fast environment Must be a team player Manage time effectively Need to take initiative and need minimal direction Must be resourceful and able to multi-task 2 years of college, AA or equivalent experience We offer a comprehensive benefits package. Salary is commensurate with experience. An Equal Opportunity Employer/M/F/D/V. ]]>

<![CDATA[A well-established, busy acupuncture office is looking for a receptionist to work part-time on Monday, Tuesday, Wednesday and Friday evenings from 3 p.m. to 8 p.m. Experience handling medical front office duties a plus, but not required. Duties will include: answering the phone, greeting patients, setting up treatment rooms, collecting payments, scheduling appointments, pulling patient files, placing supplement orders, electronic billing to insurance companies, and other miscellaneous office duties. This is a great position for college students wanting to work part-time in the evenings. This is a friendly, easy-going work environment in a garden-like office setting located on the Campbell/San Jose border. Salary is related to experience. Please send a cover letter stating why you would be the right candidate for this position, and your resume to this e-mail address: cfccm.staff@att.net ]]>

<![CDATA[Work near lovely downtown Walnut Creek!!! The Golden Rain Foundation is recruiting for an experienced administrative position supporting several HOAs in Rossmoor. This is a full-time, office-based, benefits-eligible position. Under general supervision, this position is responsible for providing administrative support to HOAs as assigned. Duties include, are not limited to: - Attending assigned meetings; taking, transcribing, distributing minutes; scheduling meetings, special sessions, events; - Acts as liaison between Board, legal counsel and Director Mutual Operations; - Maintains and updates official records; - Provides back-up for other positions as required; - Accepts and completes other duties as assigned that fall within the purview of the MOD Administrative Services Manager. Minimum Qualifications: - AA in Business, English, or related subject - Five years increasingly responsible administrative support experience, preferably with Homeowner’s Associations. - Significant HOA, Real Estate and/or Property Management experience is highly desirable. - Strong working knowledge of Microsoft Office Suite including Word, Excel, Powerpoint, Publisher and Access. Required Skills: This position requires high skills levels in the following: - Written and verbal communications skills; - Customer service skills - Patience and flexibility; - Teamwork; - Time and work prioritization. Additional Requirements: - Clean and valid California driver license and satisfactory driving record are conditions of initial and continuing employment. - Ability to meet the Dept. of Homeland Security requirements confirming identity and right to work in the United States is required. - Job offer is contingent upon satisfactorily passing pre-employment background check and drug test. - Previous employment must be verifiable. Local qualified candidates only: this is not a training position and relocation is not available. To be considered, fax your cover letter and resume to Recruiter: 925 988 7669. Calls will not be accepted. The Golden Rain Foundation is an Equal Employment Opportunity Employer.]]>

<![CDATA[Syndero Inc. is looking for a full-time Office Manager for our San Francisco office. The ideal candidate must be able to work independently, be very organized and be able to multi-task. This person should present himself or herself in a friendly and professional manner. Exemplary communication skills are a must. The work schedule is Monday through Friday 9:00 am-6:00pm (total of 40 hours weekly). POSITION RESPONSIBILITIES: • Serve as office receptionist: answer main telephone line and greet visitors • Perform administrative tasks: ordering office supplies, coordinating any office repairs and manage the well-stocked kitchen • General executive support and special projects as assigned • Coordinate travel arrangements • Schedule and prepare for in-office meetings (Board and company meetings, interviews) • Act as the main contact for all building and facilities issues • Coordinate new hires set up with HR and IT • Standard HR support related to recruiting and on-boarding • Manage incoming and outgoing mail, copying and faxing • Keep office neat and organized • Maintain office supplies and equipment • General office errands and support (lunches, team meetings) • Work successfully with outside vendors providing products and services to the Company • Plan company events such as holiday party, annual events, quarterly meetings YOU AND YOUR EXPERIENCE You have experience working with small teams and many moving parts. You like having lots of details to consider and juggle: managing the day to day business of an office, making sure our employees have the resources they need to successfully do their jobs, and keeping us all in check. You realize that business goals and customer needs are the main drivers for all decisions. You are self-motivated, organized, and don’t need externally imposed structure to be successful. You possess an entrepreneurial spirit, common sense and a sense of humor. You have the ability to provide excellent customer service and have a sense of humor. You are experienced with Microsoft Office Suite (Word, Outlook, Powerpoint). Compensation: Based on experience with competitive benefits Help us understand why you are a good fit for Syndero and for this position. Please include in your cover letter, what it means to you to be proactive, organized, and self- generating. Applications without this information will not be considered. Syndero is an equal opportunity employer and we welcome diversity in the workplace. ]]>

<![CDATA[Founded in 1995 and headquartered in Richmond, Alten Construction, Inc.specializes in Public Works Construction. We are currently seeking an experienced, energetic individual to take responsibility of our Subcontractor Payables. The person we seek will possess: • At least three years AP experience ~ Public Works Construction preferred • Knowledge of: preliens, conditional & unconditional releases, AIA billings, certified payroll and other documents related to public works construction accounting • Strong Communication & Organizational skills • The ability to work independently, be self motivated and dependable • Experience with basic office equipment usage • Fluency in English- both oral and written • Proficiency with Microsoft Office: Excel and Word • Proficiency with American Contractor a plus The main duties of the position include: • Process Vendor Payable/Payments • Review and Track Vendor Preliens, Releases and all other documents required for payment. • Intensive Interaction with Subcontractors • Mail/check distribution • Filing • Other AP related job We offer a competitive salary, excellent benefits and an opportunity to work with a group of exceptionally qualified and highly motivated colleagues. Please submit your resume including work and salary history in confidence: EOE ]]>

<![CDATA[We are currently in the process of looking for an Executive/Administrative Assistant for our San Francisco Futbol de Primera office. Futbol de Primera is a national radio broadcast team that holds the media rights for the world cups and mexican national soccer team. The responsibilities include: * Writing letters, faxes and e-mails. * Answering phones. * Filing and other general office work * Travel planning and coordination. * Assisting in the planning and execution of events. * Updating our current non-profit website based in Drupal *Spanish required** The office is small and very fast-paced so we are looking for someone organized and efficient. ]]>

<![CDATA[Howard S. Wright Constructors, a construction general contractor based in Emeryville, is seeking an Office Manager who enjoys working in a fast-paced environment. Our ideal candidate will have proven experience in a busy office environment managing multiple priorities. The Office Manager is responsible for ensuring our office is operating at top efficiency and offering administrative support to the management team. Duties include coordinating office equipment, office supplies, preparing administrative reports, new employee orientations, meeting organization, marketing support, managing front desk and various general administrative duties. Requirements: • Minimum five years of proven experience in similar role • General knowledge of accounts payable and receivables • Ability to work independently • Flexibility to work with a variety of people • Strong organizational and communication skills • Excellent attendance and punctuality • Computer proficiency with Microsoft Office Suite (Word, Excel, Outlook) • Experience with Adobe In-Design a plus • Previous construction experience a plus Please email you resume to resume@hswc.com. No phone calls, please. Comprehensive benefits and competitive compensation package included. Equal Opportunity Employer.]]>

<![CDATA[Please DO NOT email your resume. Resumes are only accepted via our online application process. For a complete job description and to apply to this job, please visit our website at www.l-3com.com/sonomaeo and search for our jobs under the Sonoma EO Organization. Bringing the future into focus… L-3 SEO proudly supports the U.S. Intelligence and military community by providing advanced technology solutions for their Intelligence, Surveillance, Reconnaissance, and Targeting needs. We design, develop and manufacture highly stabilized electro-optical and infrared (EO/IR) imaging systems for airborne and surface platforms, including unmanned aerial vehicles (UAV’s). L-3 SEO is a dynamic and innovative business, open to new ideas and able to quickly transform new ideas into revolutionary technological improvements and new product offerings. L-3 SEO is continuing to grow. We offer competitive benefits, an alternative 9/80 work schedule, and the opportunity to work with a talented and diverse group of professionals. EXECUTIVE ADMINISTRATOR The Executive Administrator provides administrative assistance to the VP of Engineering and supports the Engineering department. The Executive Administrator will handle all types of administrative functions including calendaring, document production and filing, PowerPoint presentations, attendance and minutes at team meetings and special projects as requested by the VP of Engineering and/or his direct reports. Experience for this type of role generally requires very strong computer skills including MS Office and Excel along with a minimum of 5 years supporting Senior Executives in a large corporate environment. A successful Executive Administrator is dependable, flexible, anticipates issues, works smoothly with people internal and external to the organization, and works to continually improve the organization. This person is able to think on his/her feet and adapt to a constantly changing and fast paced environment and is professional, assertive, willing and motivated to try new tasks and learn new skills. Other indicators of a successful Executive Administrator are the ability to work enthusiastically across organizations and with diverse personalities, a sense of humor, the ability to prioritize and apply sound judgment, expert level writing and document/presentation formatting, confidentiality, professionalism, and the ability to complete a very high volume of critical tasks accurately and efficiently. This position interacts closely with all members of the internal Engineering team and supports the other administrative team members. It is critical to quickly establish yourself as a trusted and reliable team member and begin building relationships within the organization to effectively meet the established objectives of this role. PERFORMANCE OBJECTIVES The most important performance objective for this role is to provide efficient and accurate support to the VP of Engineering and the Engineering department. To complete this task this person will need to do the following: Manage multiple complex calendars, including the calendar for the VP of Engineering. Use initiative to schedule or reschedule meetings and appointments based on personal knowledge of workload and priorities. A great deal of time will be spent scheduling and updating meeting notices for the department on a daily basis. Provide domestic and international travel support for Engineering, ensuring corporate policies and guidelines are followed. Provide general administrative support for Engineering. Mail delivery, stocking of office supplies, screening telephone calls, answer routine questions and furnishing information. Use judgment to handle inquiries from managers, employees, and others independently. Resolve concerns/issues as necessary. When a referral is required, develop follow-up procedures to ensure that pending matters are handled in a timely manner. Assist with the coordination of on-site and off-site customer visits. Manage the purchase requisition process for Engineering. Establish effective and positive working relationships with the other administrative team members. Assist the administrative team members with planning employee events throughout the year. Coordinate other special projects as assigned. DEPARTMENT ORGANIZATION The Executive Administrator reports to the Vice President of Engineering. There are 7 direct reports into the Vice President of Engineering, and over 80 members in the department. ADA REQUIREMENTS This work will be performed in a standard office environment with standard office equipment. Excellent written and verbal communication skills. Ability to logically address, analyze, and resolve problems. BASIC REQUIREMENTS Minimum of 5 years supporting Senior Executives in a large corporate environment. Experience in a high tech engineering environment a plus. Strong organizational and administrative skills. Ability to interface with all management levels and technical staff Expert level knowledge of MS Office including Word, Excel, Access, and Adobe Acrobat. Must be a US Citizen or Permanent Resident (Green Card Holder) to be considered for employment with L-3 SEO. Pre-employment drug screening and background checks standard. EDUCATION BA in Business Administration or equivalent preferred High School diploma or equivalent required L-3 Sonoma EO is an Equal Opportunity and Affirmative Action Employer. ]]>

<![CDATA[Office Administrator wanted for dynamic, fast-growing medically supervised Medi-Spa in Walnut Creek. We are looking for a highly motivated and professional individual to join our team. As the bay area’s premier medically supervised spa, we offer non-surgical cosmetic skincare procedures (including Botox, Restylane and laser hair removal) as well as luxurious and therapeutic spa treatments. We also have a beautiful retail area where we offer medical grade products. RESPONSIBILITIES: - #1 priority- provide exceptional customer service! - General Administrative: filing, copying, data entry -Answer busy phones, schedule appointments -Assist with greeting and checking clients in for services - Check clients out, handle money transactions - Educate clients on skin care products 20-30hrs/week, Saturdays and some evenings until 9pm JOB REQUIREMENTS: Plays well with others! An upbeat, self-motivated, energetic, friendly personality is a must. Individual must be RELIABLE, professional, able to multi-task, be a team player and a quick learner. Experience with computer, multiple phone lines, customer service, general office duties a must! Experience in medical office and understanding of cosmetic procedures, make-up and/or skin care products a major plus! SALARY & BENEFITS: $15.00/hr + a benefits package which includes generous discounts, med/dent/vision when FT, 401K and a beautiful working environment. ]]>

<![CDATA[ NEW POSITION IMMEDIATELY AVAILABLE: Invoicing Coordinator Reporting to the Operations Manager, Northern California, selected candidate will coordinate efforts with accounting, data entry, field operations and management to ensure absolute accuracy of all work order paperwork is collected, verified and submitted. Excellent communication skills are absolutely necessary to work effectively with all levels throughout the organization Single point of contact for all field work order paperwork. Responsibilities include preparation, organization and reconciliation of all work orders. Create both hard copy and electronic files for paperwork submission. Must have valid California Drivers License, insurance and registration as driving to deliver final paperwork to Client Company is a job requirement. Minimum Requirements: Four (4) years office administration experience Excellent written, verbal and listening communication skills Proficient office equipment and computer skills including Internet, Excel, Word and Outlook Strong math and reading skills Ability to multi task in a fast paced business environment Must have extreme attention and focus to detail ]]>

<![CDATA[Direct Marketing Specialists, LLC (DMS) is seeking an office professional to work as a Clerical Assistant to represent Comcast in the Pacifica Area. The candidate will work in a professional office and function in supporting the local Sales Supervisor, Sales Manager, and interacting with Human Resources, Payroll, Vice President of Operations and the President of DMS. Hours are 9AM to 3PM Monday through Friday. If you enjoy talking with people, work in a fast paced environment, success-driven, and goal oriented you'll succeed in this position. Basic Job Duties: o Assist local Sales Supervisor / Manager in the daily office functions and interact with various company departments. o Daily sales data entry. o Sorts and files records. o Answers telephones. o Processes outgoing and incoming mail. o Check in and proof Residential Account Executives daily sales orders and deposits. o Orders office supplies. o Other duties as required. Requirements: o Proficient in mathematics. o Computer literate including Outlook, Excel & Word (2003 or above) o Excellent communication skills o Ability to adapt to inevitable change in a growing company and industry. o Excellent attendance o Good work ethic and the ability to function in a fast paced office. If you are serious about your career and desire to work with a stable, fast growing company who is a recognized leader in the multi-billion cable industry representing companies such as Comcast, Charter and Time Warner this may be your opportunity to grow with us! Visit our website: www.dms-usa.com Reference San Fran Clerical Assistant Location: 75 BILL DRAKE WAY, PACIFICA, CA 94044 ]]>

<![CDATA[DEFINITION Under minimal supervision of a Principal/Director, serves as the key administrative coordinator for multiple programs and/or sites. Assists in the attainment of Metropolitan Education District and Program goals. AREAS OF RESPONSIBILITY/DUTIES (as assigned) Performs a variety of complex duties that involve independent judgment and a thorough knowledge of MetroED and Program functions, policies and procedures; responsible for coordinating office operations at multiple sites including office staff, office procedures, staff training and event planning; anticipates, identifies and analyzes problems that arise and takes corrective action; assists the Principal/Director in the implementation of strategic plan activities; provides administrative support to the Principal/Director and “office managers”; assumes responsibility to coordinate with all program department and site leadership and facilitates as needed for office staff and project coordination; serves as a resource for “office managers”; standardizes office procedures for all program sites; coordinates and schedules implementation of program activities and upcoming deadlines; assists in the development and monitoring of all budgets including grants and ADA and all program purchasing; responsible for all program contracts including administrative and employment contracts for all classified and certificated personnel, processes personnel related documents; works with community liaison; accountable for completion of program course approval process; assists in the development of program schedule; coordinates teachers’ assignment letters; responsible for forms revision and maintenance of program documents; legal compliance and confidentiality; composes letters independently or from oral instruction; maintains sensitive correspondence; researches, compiles, and assembles program data and prepares written and statistical reports; prepares Governing Board agenda items and other meeting agendas; schedules appointments and meetings; may represent administration as needed at meetings; performs other duties as assigned. EMPLOYMENT STANDARDS Knowledge of: Thorough knowledge of District and Program policies, procedures, rules regulations and key resources; Current office procedures and practices; Operation of modern office machines; Word, Excel and PowerPoint, at the intermediate skills level or above; Correct business English for preparing correspondence and reports including, spelling, grammar and punctuation; Basic methods of financial record keeping. EMPLOYMENT STANDARDS (continued) Ability to: Work effectively in stressful situations; Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness, maintaining confidentiality; Demonstrate effective oral and written communication skills; Interpret and apply District’s policies and procedures with good judgment; Perform responsible secretarial duties with speed and accuracy; Analyze situations and adopt an effective course of action; Handle a multitude of tasks in a continually changing environment; Ensure effective communication with internal and external customers; Display professional attitude and appearance; Prepare and maintain accurate and complete records and reports; Operate current office equipment including fax, calculator and computer; Keyboard at 60 wpm; Experience in taking minutes, transcribing notes and producing correspondence based on verbal instructions. Education: High School diploma or equivalent; AA/AS degree or two (2) years of business college preferred. Experience/Training: Seven (7) years of broad and increasingly responsible experience in secretarial and administrative work, preferably in Adult and Vocational Education school setting; A valid California Driver’s Licensed and a satisfactory driving record. Expectations: The District places a high value on employees that are enthusiastic, cooperative, have good work ethics and who have a customer service-oriented attitude. Employees are expected to understand and support the District’s mission statement, strategic directions, policies and goals. ]]>

<![CDATA[Join our fun, passionate, professional team! James Craig Haircolor and Design, located in beautiful downtown Saratoga, is expanding our team. We are looking for a confident, fun and outgoing concierge for our contemporary salon. If you are professional, dedicated, and extremely organized we would love to meet you! James Craig team members enjoy: -A well organized and beautiful environment -Bi-weekly team meetings -Company sponsored marketing and client building events -Medical, dental, vision and IRA* -Vacation pay -Retail options including Kerastase, Redken and James Craig Signature products -Full Redken permanent, semi-permanent, and lightening color lines Some responsibilities of James Craig Concierge include: -Answering the phone using proper phone etiquette -Booking appointments using our computer booking system -Escorting and assisting clients throughout the salon -Maximizing each stylists booking potential and retail sales. Interested applicants should contact Brittainy Seva by sending the following documents to the email address listed above: -A complete cover letter describing why you would make a great James Craig team member -Resume -Completed application which can be downloaded at www.jamescraig.com/apply.htm We look forward to meeting you soon! ]]>

<![CDATA[Fast-paced corporate headquarters in downtown San Francisco is seeking an experienced, results-oriented, proactive web marketing assistant for a four-day work week, 10 hours a day. In this position, you'll provide top-notch, senior-level Internet research, administrative, and budget management support to a high-energy executive. You'll manage a wide range of tasks and projects, interacting regularly with internal staff and outside vendors. Your proven capacity for delivering thorough and timely results, along with your strong organizational skills, attention to detail, your quality of work, and your ability to think past the obvious, easy solution will be appreciated. This position requires proactive initiative, tact, persistence, maturity, follow-through, and confidentiality, along with these abilities: -Facility with in-depth Internet research and ability to prepare presentations such as comparative matrixes -Skill at managing budgets and tracking accounts -Basic skills in Photoshop and related technologies -Hands-on experience with social networking sites such as Twitter, Facebook, LinkedIn -Ability to focus, prioritize, and manage multiple projects effectively in a fast-paced environment -Ability to solve problems and achieve specific objectives consistently, reliably, and independently -Advanced knowledge of Microsoft Office applications: Word, Excel, Outlook, PowerPoint -Excellent verbal and written communication skills -Minimum of three years of experience -Bachelor's degree or equivalent experience preferred If you have these qualifications and are seeking a long-term position, then send us your resume.]]>

<![CDATA[Requirements of the Position: *Must be well rounded computer knowledge *Have experience with word, excel and/or other software programs *Have Customer Service Experience *Be organized and efficient in an office setting. *Be self-starting and motivated. *Be Open minded *Take Direction well and respect authority *Be professional *Be reliable ]]>

<![CDATA[Peachpit Press—publisher of technology books, ebooks, and videos for creative people—is looking for an Administrative Assistant. The candidate must possess a can-do, “roll up your sleeves” attitude, be capable of handling multiple tasks simultaneously, be organized, detail oriented, and enjoy working with a dynamic group. Position Summary: The Administrative Assistant has multi-faceted responsibilities including some facility support functions and administrative support to all departments with special focus on customer service, support of the publisher, and support of the marketing group. This position will be responsible for direct communication with end-customers, sales representatives and will require a strong knowledge and passion for the products on which Peachpit publishes. Responsibilities include responding to customer inquiries about all Peachpit products on the phones and in email (re-routing queries where appropriate and directly answering others) and other related customer service tasks, and general Peachpit administrative duties. This position also will support the publisher, and marketing team, with misc. admin. tasks as needed as well as the creation of some marketing materials, reporting, tracking and managing the Peachpit library, local inventory, and fulfillment functions for some marketing mailings. Additional duties include light building maintenance, managing internal phone network and assisting in the planning of staff picnics and holiday events. Qualifications: Related work experience • Telephone and email customer support. • Basic use of personal computer, office software, email. • Relationship management. • Inventory control. • Basic understanding of building maintenance • Administrative Assistant experience Skills • Strong written and verbal communication skills • Good phone presence • Problem-solving abilities • Good organizational skills and attention to detail • Knowledge of Peachpit products • Basic awareness of graphics software, web development software and digital products • Ability to work with both Macintosh and PC machines, and basic office software Other • Ability to lift 50 lbs. If you are interested in applying for this position and you meet the minimum qualifications for the opening, please submit your resume and cover letter to our paperless, online database by going to <a href="http://www.pearsoned.com/" rel="nofollow">http://www.pearsoned.com/</a> and complete the Online Response Form. Please note: all applicants must submit their interest in a specific position by applying via the Online Response Form no later than October 2, 2010. Equal Opportunity Employer m/f/d/v About Pearson The global leader in education services and technology, Pearson is home to such respected brands as FT Press (www.ftpress.com), Wharton School Publishing, Addison-Wesley Professional, Cisco Press, Exam Cram, IBM Press, Prentice Hall Professional, Que, Sams Publishing, which have as their online publishing arm, InformIT (www.informit.com) -The Trusted Technology Learning Source. Pearson is also co-founder, with O'Reilly Media Inc., of Safari Books Online (<a href="http://safari.informit.com" rel="nofollow">http://safari.informit.com</a>), the premier on-demand technology content library providing thousands of expert reference materials through a single point of contact, including expert technology, creative and design, industry and management resources in video, audio and written formats. Pearson Education is part of Pearson (NYSE: PSO - News), the international media company. Pearson's other primary businesses include the Financial Times Group and the Penguin Group.]]>

<![CDATA[Research company specializing in emerging technologies and their business impact, seeks a qualified Research Operations Manager to lead project management of internal research efforts. This role requires coordinating of tasks and resources to ensure that delivery goals are met for all projects and requires a leader: persistent, well-organized, and capable of managing a variety of simultaneous tasks and resources. Our company is an equal opportunity employer. Research Operations Manager Responsibilities: <ul> <li>Supports research operations  <li>Builds project plans, determines dependencies, and allocates resources   <li>Works with team members to coordinate tasks, assist in manging schedules, and ensure project timelines are met  <li>Handles scheduling in multiple calendars  <li>Runs internal status calls  <li>Manages delivery of weekly research notes and monthly webinars </ul> Required Skills: <ul> <li>Organized, sensitive to deadlines  <li>Excellent verbal and written communications skills <li>Able to put steps/deadlines together logically, and recognize dependencies <li>Able to strongly guide projects through to completion, and point out when there are obstacles <li>Works well in a small virtual team setting <li>Agile in handling multiple projects simultaneously <li>Recognize business opportunities for company within role <li>Comfortable working from home with a varying and flexible work schedule  <li>PMI certification is a plus!  <li>Knowledge of business IT technologies (voice, networking, data center, security)  <li>Microsoft Office applications (Word, Excel, PowerPoint), Microsoft Project, Adobe Acrobat  <li>Web-based tools: Instant Messaging, Wikis, HTML, web conferencing, Web-based list management, project management  </ul> Additional Details Salary & Benefits: Competitive salary plus performance bonus and comprehensive benefits Location: Open; telecommuter position Education: Bachelor’s, technical degree or solid work experience. <a href="https://vovici.com/wsb.dll/s/1575ag35590" rel="nofollow"><h2>CLICK HERE TO APPLY </h2></a>   ]]>

<![CDATA[Insurance Brokerage office established in 1987 and headquartered in Piedmont, CA with several branch offices throughout the San Francisco Bay Area. We specialize in commercial and personal lines accounts, estate and retirement planning, life insurance planning and mutual funds. We are looking to fill the position of Receptionist/Brokers assistant. DUTIES: 1.Assist Broker in Day-to-Day Transactions 2.Prepare insurance forms/documents (quotes, certificate, endorsements, schedule, etc.) 3.Process other insurance transactions to provide customer service and support efforts to acquire and retain profitable business 4.Perform other related support duties as requested, such as answering phones, processing mail, assisting customers, scanning, photocopying, and insurance check processing. QUALIFICATIONS: 1.4-year college degree 2.Insurance experience preferred 3.Insurance License a plus 4.Proficient with Microsoft Office (Word, Excel & Outlook). 5.Able to communicate professionally with customers, vendors, partners and employees both in person and over the phone. 6.Able to multi-task while being organized and focused in our fast-paced environment. 7.Consistently a team player able to interact with all levels internally and externally. TO BE CONSIDERED: respond to above email, please indicate “Receptionist/Brokers Assistant” in subject line. Please provide following (In Word Format): 1.Cover letter 2.Resume]]>

<![CDATA[Receptionist wanted for Real Estate company, hours 10-4 Saturday and Sunday. Some computer work, light admin duties, good phone and people skills required.]]>

<![CDATA[Company Description Equity Office is an owner and operator of primarily Class A office buildings in multiple markets across the country. The company is an affiliate of the Blackstone Group, a premier global private equity firm. Equity Office is headquartered in Chicago, IL, and has approximately 800 employees nationwide. JOB SUMMARY The Market Lease Analyst is directly responsible for the oversight of the lease execution, and review process for assigned market. Also, provides reporting and analytical support to the Regional Finance team. This position reports to Regional Director of Finance. ESSENTIAL JOB FUNCTIONS 1. Reviews the lease submission package, including the lease documents, to confirm proper documentation. Then audits lease abstraction in accounting system. 2. Prepares NPV calculations and compares against approved budget for each deal. 3. Enters and maintains lease economic terms in Sharepoint database. 4. Calculates lease commissions, including those for exclusive brokers, tenant representatives, JV Partners and employees. Obtains all necessary approvals and forwards with lease package to Corporate Lease Admin for processing, including Lender approvals. 5. Coordinates with property staff to ensure all documents pertaining to tenant are sent to Centralized Lease Admin team for processing, storage and scanning. 6. Track and prepare commencement letters as new units commence. 7. Track receipt of security deposit or letter of credits and monitor receipt of renewal letter of credit. 8. Coordinates with Regional Finance Team to determine appropriate Lease Forecasting action. 9. Provides support to the Regional Finance Team during the annual Budgeting and monthly Forecasting processes including Variance Reporting, Trend Analysis, and miscellaneous reporting. 10. Provides support to Leasing Teams through Tenant credit analysis and lease analysis 11. Provides Accounts Receivable support to the Property Management Teams including researching outstanding balances, preparing backup documentation, and contacting Tenants. 12. Provides lease interpretation support to the AR and Lease Administrations teams. 13. Provides reporting and analytical support to the Regional Finance team and Senior Leadership teams as requested. 14. Serves as a resource for extracting information from JDE Accounting system for other market and property personnel. 2. Performs other duties and special projects as required. Qualifications SKILL, EDUCATION AND EXPERIENCE A bachelor’s degree in business or related field is a must and commercial real estate experience is preferred. Excellent oral and written communication skills are required as is the ability to interact with company personnel at all levels. Experience with a real estate accounting/management system is a plus. Must be detail oriented and have strong analytical and technical skills. Closing Statement Equity Office offers competitive salaries and a robust benefits program which includes 401(k), comprehensive medical, dental and vision insurance plans, educational assistance, flexible work arrangements and more! For immediate consideration, please apply online at www.equityoffice.com to job id 5496799. Equity Office is committed to a diverse workforce. EOE M/F D/V ]]>

<![CDATA[<center><img src="http://www.jobelephant.com/banners/1570.gif"></center> Resident Administrator Job Code: 	BPMC 08-95	 Dept: 		Property Management Location:	Colma, CA	 Type: 		Full-time, Non-Exempt Apply online at <a href="http://apptrkr.com/158357" rel="nofollow">http://apptrkr.com/158357</a> General this position will report to the Resident Manager and the Property Supervisor and will perform a variety of administrative duties to support the extensive needs of our high profile apartment communities. The ideal candidate for this position will possess excellent verbal, written, organizational, analytical and computer skills. The ability to work collaboratively with other key staff and deal with the public is required. Responsibilities: Initiating, scheduling, completing resident and applicant certification process Maintaining computer database - input information and retrieval of reports Preparing weekly and monthly reports Calendaring events and meetings Basic administrative work such as copying, filing, correspondence, mail and phone Establishing, organizing and maintaining filing systems Organizing and publicizing events Assisting with projects on as needed basis. Requirements: Excellent verbal and written communication skills Strong computer skills including ability to work with various Windows-based programs including MS Word, Outlook and Excel. YARDI a plus. Superior organizational skills, attention to detail and follow through Good research skills Ability to work independently, prioritize duties, meet multiple deadlines and work as a team member Must have LIHTC experience Preferred Qualifications: A second language (Vietnamese, Tagalong, Mandarin or Cantonese) to facilitate oral and written communications for resident and applicant issues would be an asset, but not a requirement. California driver's license desirable A sense of humor The ability to multi-task, Interest in real estate/property management and non-profit work would be an asset. Physical Requirements: Able to transport 10 pounds Apply online at <a href="http://apptrkr.com/158357" rel="nofollow">http://apptrkr.com/158357</a> BRIDGE Housing is an Equal Opportunity Employer. <img src="http://jobelephant.com/img.php?id=158357&image=logo"> Copyright ©2009 Jobelephant.com Inc. All rights reserved. <a href="http://www.jobelephant.com/" rel="nofollow">Posted by the FREE value-added recruitment advertising agency</a> jeid-9f1a24bc4243eb2a5716176d3b9d9008]]>

<![CDATA[Summary Assists Project Executives, and Assistant Project Managers in coordinating the activities of a project to ensure cost, schedule, and quality standards are met. Exercises independent judgment related to day-to-day administration of projects. Essential Duties and Responsibilities: Area 1– Project Preparation and Set-Up • Assist in preparation of bids where necessary. • Order and distribute plans. • Process all new or potential Subcontractors. • Set up new job profiles in system. • Issue project directories and summaries. • Coordinate submittals. • Set up drawing logs and any exhibits for contract attachments. • Create individual letters of intent/subcontracts/requests for insurance as needed. Area 2 – Project Maintenance and Close-Out • Process and track subcontracts, purchase orders and change orders. • Assist and support trade contractors throughout the bidding and construction process. • Track insurance, contracts, bid bond and performance bonds. • Maintain submittal, RFI, change order, drawing and meeting logs. • Coordinate and complete close-out of projects. Area 3 – Blanket Agreements and Surveys • Issue Blanket Agreements to preferred Subcontractors. • Process Subcontractor surveys and post-construction customer surveys. • Issue and track current Subcontractor evaluation. Area 4 – Operations Administration • Support Director of Operations, PM’s and Superintendents • Assist in rolling out new processes and procedures for Operations • Maintain Operations filing materials • Assist with general office administrative practices to keep work flowing and provide employees with the tools and training they need to be successful Knowledge, Skills and Abilities • Must be organized self-starter, detail oriented, and able to manage multiple tasks simultaneously. • Excellent computer skills; MS Word, PowerPoint and Excel skills preferred. • Ability to maintain confidentiality, display good judgment, and exercise tact and diplomacy at all times. • Ability to be flexible in job duties. • Excellent verbal and written communication skills. Experience and Education A four year Bachelor's degree or equivalent experience. Demonstrates administrative/secretarial skills with two to five years of general office work experience preferred. Physical Demands The employee must be able to utilize a computer to perform data entry, word processing, and spreadsheet operations. Employee must be able to communicate effectively with management, staff, and outside entities. The employee will be required to safely walk, stand, reach with hands and arms, climb, balance, stoop, kneel, crouch, crawl, see and hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment While performing the duties of this job, the employee may be exposed to outside weather conditions at job sites, including wet and/or humid conditions, cold, and heat. For renovation work, hazardous material or conditions may be present in the existing building. The noise level at these sites may be unusually loud at times. Job sites are typically dusty. ]]>

<![CDATA[Positive, energetic & professional medical office looking for a part time bi-lingual (English/Spanish) Patient Care Coordinator. This person needs to be well organized, detail-oriented with excellent communication skills. Must have proficiency in Microsoft Word and Excel. If you are dependable, have a willingness to learn, a great attitude, and are self-motivated, this may be a good fit for you. PRIMARY JOB RESPONSIBILITIES Assist patients with a friendly, professional, caring attitude Maintain calendar, schedule, Manage all correspondence (emails, phone calls, mail) Maintaining accurate medical records and up-to-date filing system (paper and electronic) SKILLS: Bilingual (English/Spanish) written and spoken preferred Have excellent telephone etiquette, customer service, organizational skills and professional appearance. Discretion with confidential information. Deliver superior client service - troubleshoot problems, schedule appointments, handle requests. Self-directed, results oriented, takes initiative Computer literate. Professional interpersonal skills and the ability to interact well with people at all levels. Ability to prioritize multiple assignments & work under pressure with a smile. Strong service oriented individual is a must. Exceptional attendance and punctuality. We are willing to hire someone who is less experienced but who is a quick learner with a great attitude. Please respond with a resume and a cover letter that explains your current situation and a little bit about yourself to help us get to know you! ]]>

<![CDATA[ Description: Under the supervision of the Administrative Manager, the Office Assistant II provides clerical, administrative, and logistic support to the staff in the execution of administrative duties. Mainly providing administrative support in the way of preparing documents for Board meetings, setting up meetings and events, and supporting both the Executive Director and the Director of Communications. Also assisting in administrative duties for youth & community programs, and annual campaign. Qualifications: • This position requires a commitment to the YMCA mission and its core values of caring, honesty, respect and responsibility as well as a commitment to building developmental assets in adults and youth. Additionally, the YMCA values diversity, youth, and a broad vision of health and wellness which is enhanced by relationship building. • AA or BA/BS degree, along with prior work experience preferred. A high school diploma (or GED) with a minimum of two (2) years progressive experience in an administrative setting may be substituted for the post-secondary degree. • Must have proficient computer skills including but not limited to: the ability to work in Microsoft Office, data base management, and email. • The incumbent must possess excellent written communication skills as well as above average oral communication skills in English. • Must be highly organized, highly motivated, and detail oriented. • Applicant needs to be energetic, and able to work in a fast-paced office environment. • Must be able to work occasional evenings and weekends. • Minimum age of 18. Compensation: Full time, non-exempt, $10.34 - $13.44 per hour DOE. We offer a competitive benefit packet that includes 12% paid retirement plan. To Apply: <a href="http://tbe.taleo.net/NA3/ats/careers/requisition.jsp?org=SCVYMCA&cws=1&rid=596" rel="nofollow">CLICK HERE TO APPLY</a> ]]>

<![CDATA[We are a producer of high-performance, premium algae-based products for the pharmaceutical, nutrition, aquaculture and fuels markets. The company has developed the industry’s first commercial-scale photosynthetic platform for sustainable, algae-based product development. Our proprietary algae strains and production process uses arid land, seawater and captured carbon pollution from industrial emitters resulting in more capitally efficient and more environmentally sustainable algae farming. The company enables its customers and partners to improve the diversity and sustainability of their product portfolios, while addressing consumer demand for natural products. We are in search of a Receptionist / Office Assistant to join us in our Alameda office. RESPONSIBILITIES include: 1. Greeting and directing visitors. 2. Receiving and distributing packages from couriers. 3. Answering and forwarding calls, and taking and delivering messages. 4. Providing administrative support to the executive staff and to others in the areas of finance/accounting, office/facilities, and human resources, as time allows. 5. Ordering and maintaining inventory of office and break room supplies. 6. Assisting with catering for meetings and office events and with the cleaning of the area after the event. 7. Managing the conference room calendars, and booking meetings on behalf of staff as needed 8. Working with the Office Manager to develop creative solutions to challenges that arise. 9. Identifying, prioritizing and resolving issues in a proactive manner. 10. Reporting for work on time and ready to work and being fully accountable for timely and accurate completion of all tasks. 11. Other duties as assigned. QUALIFICATIONS: 1. Some college with 3-5 years office experience required (within a start-up environment a plus.) 2. Proficient with Microsoft Office (Word, Excel & Outlook), and comfortable with Windows 7. 3. Able to communicate professionally with customers, vendors, partners and employees both in person and over the phone. 4. Able to multi-task while being organized and focused in our fast-paced environment. 5. Consistently a team player able to interact with all levels internally and externally. 6. Flexibility to work overtime as needed. YOU ARE AN IDEAL CANDIDATE IF YOU ARE: 1. Punctual, reliable and organized. 2. Able to work independently and as part of a team. 3. Detail oriented and a creative problem solver. 4. Able to take direction from multiple managers and to prioritize your work load to complete tasks on a timely basis. 5. A self-starter – able to see what needs to be done and always willing to do it. 6. Inclined to see nothing as outside your job description. 7. Professional and service-oriented with a positive attitude. 8. Results driven and thrive in a fast-paced, constantly changing environment. 9. Able to maintain a sense of good humor and unlikely to get flustered. 10. Truly interested in this job and not hoping for something else. BENEFITS include: medical, dental, vision, life, a 401K plan, 3 weeks PTO each year (accrued @ 5 hrs / pay period), business casual workplace, as well as other fun perks. We are an equal opportunity employer. TO BE CONSIDERED: When responding to the above email address, please indicate only “Receptionist/OfficeAsst” in the subject line of your mail and provide, in MS Word format (saved as a “.doc” file, the following documents: 1. Cover letter that includes your desired salary range; and 2. Resume that includes up to three professional references. Responses that do not comply with these requirements will not be considered. We will contact you on or before September 15th if an interview is desired. ]]>

<![CDATA[PETS Referral Center is expanding and we're looking for an experienced veterinary receptionist to join our team. The position is full time and requires availability on weekdays. You will be providing support to our Emergency and Specialty Services. This is one of the most important positions in our hospital and we're looking for a dynamic person that enjoys working with people and animals, and thrives in a busy environment. We prefer someone with experience in a veterinary hospital. PETS offers a competitive compensation package, including medical benefits, 401k, vacation, CE, scrubs, and a generous personal pet benefit. Please email your resume or fax it to 510-841-7387. ]]>

<![CDATA[ About Equinix Equinix, Inc. (Nasdaq: EQIX) operates International Business Exchange (IBX) data centers offering businesses a place to reliably run their operations and securely exchange critical information in North America, Europe and Asia-Pacific. Every day, without compromise, the people who control the world's most valued information assets place their trust in us, leveraging our insight, expertise and world-class service to protect and connect what matters to them most--their information. Why Equinix As a recognized global leader in its industry, Equinix employs dedicated, driven experts who take pride in their work. When you choose to work for Equinix, you’re not just picking a job, you’re embarking on a career. You’re not just working at a company, you’re joining a vital, global team. The Payroll Lead will perform and supervise all activities necessary to successfully complete the bi-weekly payroll, including maintain related records, filing tax reports, voluntary and involuntary deductions, preparing GL files for the Accounting department, documenting and updating desk procedures, and preparing reports for senior management. This individual will report directly to the Payroll Manager and will supervise two or more Payroll Specialists. The ideal candidate will have extensive knowledge of the payroll process, and have demonstrated the ability to excel in a fast-paced environment, drive for results, and train and develop his/her staff. Responsibilities <ul><li>Process the Automatic Data Processing (ADP) bi-weekly payroll for the North American region</li><li>Manage, validate and import all data files to ADP PayeXpert</li><li>Validate and export time & attendance hours, reporting paid time worked and paid-time-off</li><li>Process new hires, terminations, status changes, tax changes, deductions, direct deposits, time sheet data, pay rate changes, garnishments, expense reimbursements</li><li>Process commission and bonus payments, retroactive adjustments, special pay, sick leave, and worker’s compensation records</li><li>Identify, manage and resolve federal and state payroll tax issues</li><li>Prepare and load entries for posting to the general ledger</li><li>Prepare and upload 401k records and flexible benefits reports</li><li>Generate manual checks and distribute ADP prepared checks</li><li>Maintain sufficient and appropriate supporting documentation for SOX, audit and regulatory compliance</li><li>Process complex payroll transactions, and write special reports within ADP</li><li>Prepare month-end manual journal entries and reconcile all payroll-related accounts</li><li>Prepare management reports, audit reports, flux analyses</li><li>Stream-line processes, and participate on or drive special projects</li><li>Supervise at least two payroll employees</li></ul> Qualifications & Experience <ul><li>Minimum 7 years of payroll experience and an associate’s degree or equivalent training and education; previous supervisory experience preferred</li><li>Prior mid to large sized company experience </li><li>Proficiency with ADP PayeXpert application</li><li>Proficiency with ADP Enterprise E-Time or Kronos</li><li>Strong communications, customer service, and interpersonal skills</li><li>Solid problem solving, time management and organization skills</li><li>Excellent Excel skills</li><li>Experience with Oracle 11i financial application is a plus</li><li>CPP certification is preferred</li></ul> **Equinix is an Equal Opportunity/Affirmative Action Employer. To Apply for this position, please <a href="http://equinix.contacthr.com/17025582" rel="nofollow">CLICK HERE</a> ]]>

<![CDATA[Busy consulting firm currently seeking an energetic individual for a full-time Executive Assistant/Administrative position. Individuals interested in this position must be fluent in English and Spanish and have at least 5 years of prior office experience working directly with a CEO in an Executive Assistant/Administrative capacity. Job responsibilities include but are not limited to word processing, scheduling, and case management. Individuals with legal/insurance backgrounds are preferred. Wages for this position are $15.00 to $21.00 per hour depending on experience. To apply for this position, please email your resume with references to adamtaylor68@yahoo.com. Only selected candidates will be contacted. ]]>

<![CDATA[We are looking for a Project Coordinator to coordinate activities and resources in support of client projects. In addition, you will support some of the day-to-day operations of the company and administration of various functions. This position requires the ability to deal with sensitive and confidential information with diplomacy and discretion, as well as a high degree of accuracy and attention to detail. Key duties and responsibilities include: • Develops and maintains project schedule which includes administrative tasks • Coordinate meetings with clients to schedule projects and discuss travel arrangements and expense reports • Maintain Consultants’ deployment calendars • Interface • Members, ensure adherence to deadlines • Compile and file all project documents (hard and soft copies using the company’s Ops Software system) • Responsible to track project changes and produces updated onsite based schedule as agreed with engineering and project management. • Responsible to take input from the Consultants and project managers to develop and maintain the on-going detailed schedule. • Assist Operations with various HR, general administrative, data entry, and overall organizational tasks The ideal candidate will have the following: • Minimum 2 years of project coordination and administrative support experience • A diploma, associate degree or degree in business administration or a related discipline is preferred; but, equivalent work experience will substitute. • Advanced Excel and Word skills are required. • Basic accounting knowledge and strong aptitude for numbers and systems. • Strong customer service skills, a positive attitude, and a passion for working with people. • Outstanding communication skills. • Self-motivated, the ability to work independently, and not be afraid to ask questions. • A proven ability to multi-task effectively and work to tight deadlines in a fast-paced environment. ]]>

<![CDATA[ClearLead is an innovator and leader in the Search Engine Marketing industry. We offer our clients high performance products; online leads, search marketing services and other Internet solutions on a unique pay-for-results business model. In a dynamic environment, our company offers exciting opportunities to re-invent the industry, create value, and stretch your limits. We recognize that people are the greatest asset a company can have and are committed to their growth along with our own. Founded in 2004, our company employs 50 key individuals and is a profitable, long-term enterprise. www.clearleadinc.com We are looking for the right person that can work all hours needed to get the job done. Flexibility, good natured, great communicator, and ability to work in a fast paced, start-up / get things done environment are all important qualities in the ideal candidate. Good speaking and writing skills are required. Agency experienced is a huge plus. This is a true ground floor opportunity. Location: Pleasanton, CA This position calls for a dynamic self-starter who takes ownership of their responsibilities. This person must be detail oriented and have a knack for designing, formalizing, and executing processes and procedures. Those without a bookkeeping background NEED NOT APPLY. Responsibilities: Bookkeeping and accounting • Weekly billing, collections, payment processing • Financial reporting and analysis • Payroll, AP/AR, Bank Reconciliations Human Resources • Manage recruitment process and on boarding of new employees • Coordinate benefit enrollments and employee relations matters • Manage all other HR related matters as they arise Office Management/Administration • Track, maintain, and document all contracts and their terms • Support sales team with CRM administration (Salesforce.com) • Assist with other administrative tasks as needed • Maintain office equipment coordinating repairs or procuring new equipment as needed • Order office and break room supplies as needed • Coordinate facility requests with property management or contractors as required • Manage other infrastructure needs such as internet and phone services Qualifications: • Expert in Quickbooks, Excel, Word, and Outlook • Human resources background • Excellent verbal and written communication skills • High energy and ability to work comfortably in an entrepreneurial and fast-paced environment • Organized and self-motivated – knows how to work independently and set and achieve goals • Collaborate productively with colleagues at all levels • Professional and savvy business acumen and demeanor • Experience with Salesforce.com administration preferred • Start up experience also preferred • College degree is preferred, equal professional experience is acceptable Compensation based on experience. Stock options, medical, dental, and vision benefits are also offered. Please email resume, cover letter. All inquiries must have minimum salary requirements in cover letter to be reviewed.]]>

<![CDATA[Park View Gardens located at 3751 Montgomery Drive in Santa Rosa is looking for a dynamic, self starter to not only answer our phones, but to also be a welcoming, warm individual to those visiting our patients. This individual should have prior phone experience and be comfortable working in a healthcare setting. We are looking for outgoing individuals that will offer a surprising level of customer service to all that enter our doors. Interested parties should come in to fill out an application. The hours are Saturday and Sunday from 9 a.m. to 5:30 p.m. ]]>

<![CDATA[Seeking Spanish Speaking Office Assistant The Center for Speech, Language and Occupational Therapy (CSLOT) seeks responsible individuals who enjoy working with in a collaborative environment with office personnel, speech therapists, and occupational therapists. Mandatory skills include working knowledge of Microsoft Office programs, proficient general computer skills, and proficient verbal and written bilingual skills in Spanish and English. Individuals must be detailed oriented, organized, able to multi-task, able to take direction, and able to work as a team. For more information about our company please see our website at www.cslot.com Compensation: $13.00-$15.00 per hour, depending on experience, for up to 36 hours per week. Hours, days and rate will be discussed at the interview. Please send inquiries to careers@cslot.com ]]>

<![CDATA[BANKRUPTCY PARALEGAL OFFICE ADMIN/SALES Small law firm specialized in chapter 7 and chapter 13 bankruptcies has an opening for the following two positions: 1) Experienced Bankruptcy Paralegal You must experience in preparing and filing chapter 7 and chapter 13 petitions. Filing of motions to value collateral and be familiar with the court rules. The candidates will be quizzed at the interview about their bankruptcy knowledge. You must be passionate to help people and be detail oriented and be able to keep deadlines. At least one year of bankruptcy petition preparation. We will verify your experience. Pay range: $15-$20 (pay may vary for exceptionally qualified paralegal) 2) Office Admin/Sales Heavy outbound phone calls to prospective clients, appointment setting, office admin work. You should be motivated, personable and able to learn quickly. Pay range $12-17 We are a young team of attorneys and paralegals focusing on bankruptcy law. We are across from the Walnut Creek Bart Station with a satellite office in Fairfield. We are dedicated to helping people in need and making a difference with our practice. ]]>

<![CDATA[PT Court Researcher Wanted Nationally Syndicated Court Television Show seeks reliable, part-time court researcher. Must have a car and be able to dedicate 3 days/week. Ideal candidate is a self-starter, good with people, and able to work with little supervision. Rate is $75/day + $50/week car allowance. Must be able to start Tuesday Sept. 6]]>

<![CDATA[Who We Are: We are a rapidly growing service-based security company with substantial operations in the Bay Area. We have over 800 regular employees in operations across the U.S. and also handle a number of high profile events in Los Angeles, San Francisco, and elsewhere. Our success is due in part to the fact that we carefully select our candidates to help us exceed our client's expectations. The Position: We are looking for two detailed, organized and friendly temporary project assistants. The position is full time (40 per week), daytime hours (8:00am - 4:45pm Mon - Fri), and will last for approximately 60 days. At the end of the 60 days we will evaluate if we need the position for a longer period of time. Thus, there is a possibility for long-term employment! Qualifications: * a quick learner * very detail oriented * organizational skills * outstanding customer service skills * is able to discover problems and offer solutions * can deal with ambiguity * can take direction and run with it to come up with a solution * good project management skills * able to adapt to change easily and change direction/start over if needed * can meet deadlines * works in a fast-paced manner * should have a technical background/systems background * needs to be able to navigate across multiple systems and databases without trouble and understand the functions of each and how they work together * would like someone with intermediate knowledge of Mac computers To be considered for an interview, please respond with a resume and cover ATTN: MARTY. Thanks! ]]>

<![CDATA[PROFESSIONAL Office Assistant NEEDED! Would you like to work in a professional, sophisticated corporate environment? We are looking for a full-time Office Assistant for a busy office in Larkspur (at Larkspur Landing Circle – across the street from the ferry landing). ESSENTIAL DUTIES AND JOB REQUIREMENTS: Perform a wide range of office administrative tasks, including word processing and secretarial services, spreadsheets, payables, receivables, billing, coordination with vendors, ordering supplies, maintenance and troubleshooting of office equipment and systems, filing, etc. Perform reception work - excellent phone skills necessary (multiple lines). Perform backup sales work. PROFESSIONAL BUSINESS ATTIRE REQUIRED. Must have excellent CUSTOMER SERVICES SKILLS and have the ability to communicate effectively and professionally. Computer proficiency in Microsoft Word, Excel and Outlook and Quickbooks. Ability to multi-task, work on multiple documents and meet critical deadlines. Must be dedicated, fast-paced and team focused. Ability to operate and understand functionality of office equipment and technology such as telephone and internet systems, computers, printers, scanners and support software, facsimile machines, postage machines and copiers. Assist in maintaining cleanliness of office common areas. Immediate employment needed. Hours: 8:30 a.m. to 5:00 p.m. with a one hour lunch break, Monday through Friday except holidays. Compensation - $13.00 to $14.00 per hour. Please email your resume or work experience to micheller@executivecenters.com. ]]>

<![CDATA[JOB TITLE: Administrative Assistant DEPARTMENT: Executive/CEO MAIN PURPOSE OF JOB: NeilMed Pharmaceuticals, Inc. is looking for an ambitious administrative assistant to join our Santa Rosa Corporate Headquarters. This is a fantastic opportunity for a “go-getter”, and highly motivated administrative assistant, who is interested in joining the industry leader of sinus rinse in the North Bay. Under general supervision, this position assists Company’s CEO, Executive Assistants, and possibly other administrative staff employees. The essential job functions are to perform a variety of clerical and administrative tasks. JOB DUTIES/RESPONSIBILITIES: * Clerical support to CEO’s assistants; * Running personal errands for CEO and Executive staff; * Coordination of company drivers for airport pick up of VIP’s; * Back up support and assistance with event planning; * Data entry into company databases; * Filing; * Taking messages and follow up calls; * Set up of department meetings and taking meeting minutes; * Calendaring events and meetings in Outlook; * Typing correspondence letters, dictation, and memos; * Mail processing and processing product sample requests; * Assistance with travel arrangements; * Special Projects; * Typing memos, correspondence letters, filing, mailings, and other duties as assigned. REQUIREMENTS KNOWLEDGE / EDUCATION: * Bachelors degree preferred * MS OFFICE (Outlook, Word, Excel, and PowerPoint) JOB EXPERIENCE: * 2-5 years experience in an administrative capacity. SKILLS/COMPETENCIES: * Must be proficient in use of general office equipment such as fax, scanning capabilities, copying, printers, conference media, and phones. * Ability to type 60+ words per minute with accuracy. * Ideal candidate will be enthusiastic, dynamic, detail oriented, and extremely organized. * Ability to multi-task and flexible to changing priorities and deadlines. * Effective communicator both verbal and written. * Candidate MUST use good judgment, discretion, and have a high degree of professionalism. COMPENSATION: * Commensurate with experience.]]>

<![CDATA[AlmaVia of San Francisco, a beautiful assisted living and dementia care community, provides high quality assisted living and dementia care programs to the elderly. The Business Office Manager is responsible to the Executive Director for management of administrative functions, accounts receivable, accounts payable and general human resource functions. Bachelor’s degree preferred. Two years experience in accounting, preferably in long term health care environment. Certificate in HR or prior experience in HR/Payroll processes preferred. Proficiency in Microsoft Excel and experience with integrated billing and GL accounting software. Knowledge of Title 22 Division 6, Chapter 8 preferred. Must be self-motivated and able to exercise good judgment, confidentiality, initiative, and creativity to meet monthly deadlines. Must be able to function well in a highly service oriented environment servicing older adults and their families and have outstanding verbal communication and listening skills. Must be able to function as a team player by sharing knowledge, maintaining work commitments, and cooperating in timelines with others. Send resume to: One Thomas More Way San Francisco, CA 94132 Fax: 415-337-5114 Email: avsfjobs0063@eldercarealliance.org]]>

<![CDATA[CPC is a merchant bankcard service provider. We currently hiring for the following position: Data Entry/Underwriting Representative Job Duties This is an entry level position You will: - Verify that all documents submitted are completed - Make outbound phone verifications with clients - Data enter info in company program after accounts are approved -Assist merchants and agents on obtaining necessary information for account to be approved Qualifications: -Must have professional demeanor - Must be able to work full time - Must be computer literate - Must be able to type at least 50 wpm with accuracy - Must have good phone etiquette - Must be motivated and willing to learn This is an entry level position with possibility of growth. **$11.00 to 12.00/hr DOE to start + medical, dental, vision and 401k benefits after probationary period. No temp agencies please. ]]>

<![CDATA[Windchime of Marin is searching for an out-going, customer-service focused full-time receptionist. Our receptionist is responsible for answering all incoming telephone lines, greeting guests and visitors, handling the community’s business mail, assisting with business office functions as needed, and serving in a concierge role for our residents and their families. We are a dementia-care community for seniors. Ideal candidates will be professional and have previous customer service experience preferably in a receptionist or concierge role. A love of seniors is a must! Windchime of Marin offers competitive pay and good benefits. All employees must pass a state-required criminal background check and a pre-employment drug screen. If you’d like to come join our team, please submit your resume or apply in person at 1111 Sir Francis Drake Blvd., Kentfield, 94904. If you are applying via e-mail, please be sure to indicate that this is for the concierge position. EOE.]]>

<![CDATA[Veeva Systems, a fast growing SaaS company targeting the Life Sciences and Pharma industry, is looking for an Office Manager/Exec Admin. This role will be primarily responsible for the day-to-day operations of the corporate offices and, in time, other offices in the SF Bay Area, as well as serve as the Exec Admin for the CEO of the company. The role will report to the CEO. Ideal Candidate: 2-3 years of experience in office environment, ability to manager a facilities build-out project, and excellent attention to details. ]]>

<![CDATA[THE BOX LUNCH COMPANY/PANINI TIME — Sales Associate (Full-Time Position) - We are currently seeking a high energy, self-motivated and talented sales associate. The BLC produces “Gourmet Handcrafted” sandwiches, wraps, salads and breakfast items as well as a full bakery line for Corporate Catering and wholesale clients throughout the Bay Area. In order to be considered for this position, you MUST: - Be capable of multi-tasking - Be a detail oriented guru - Be outgoing and friendly - Possess excellent verbal and written English skills - Be successful in building strong and long lasting client relationships - Be efficient with Microsoft Office - Have a good sense of humor - Have excellent phone skills - Be able to handle high levels of stress - Have references - Be reliable *Restaurant and Food knowledge is a big plus *Spanish speaking is a big plus *College degree preferred The Box Lunch Company is located in South San Francisco and is within walking distance from the San Bruno Bart station. Starting pay is $15.00 per hour Medical Insurance available after 90 days 401K available after 1 yr of employment Free Parking Please email resume to lynnetteh@boxlunch.net and cristinaa@boxlunch.net Email your cover letter and resume in the body of the email. ]]>

<![CDATA[Executive Assistant /Fund Accountant Position Description San Francisco-based private equity firm specializing in life sciences companies. Firm is seeking an administrative assistant to provide administrative support to investment professionals by performing a variety of business tasks that require independent judgment, discretion and confidentiality. Ideal candidates will be proactive, hands-on, and independent problem-solvers. Highly effective communication (both written and verbal) and organizational skills are critical to the position. Essential Duties and Responsibilities  Support daily activities of firm management  Travel management - Detailed scheduling and calendar management - Coordination of travel arrangements  Communications with portfolio companies, investors and vendors  Assist external marketing communications  Expense accounting, answering phones and interacting with visitors  Proficient in Quickbooks  The ability to execute capital calls and subsequent recording of the deposits received  Database and contact management  File organization and maintenance  Document preparation Knowledge, Skills and Experience Required The successful candidate will demonstrate, through prior administrative experience: 1. excellent administrative skills and effective organizational and communication skills 2. experience in accounting required; accounting in partnership accounting preferred 3. the ability to work independently in a small office with low supervision in a team atmosphere 4. the willingness to assume responsibility for project completion 5. excellent written and verbal communication skills, and attention to detail and judgment 6. a proactive and resourceful nature with the ability to think ahead, act independently and multi-task 7. the judgment to appropriately prioritize duties during periods of high activity 8. a high level of professionalism in working with senior executives and investors This position offers a compelling opportunity for an energetic self-starter interested in working in a fast-paced, entrepreneurial environment. The firm offers a competitive compensation package commensurate with experience and skills.]]>

<![CDATA[Santa Rosa solar sales and installation company seeking a dynamic Office Administrator to keep things running smoothly. We are looking for someone to manage customer contacts, support our sales and design teams and perform general clerical tasks and overall administrative support to the company. The perfect candidate has excellent communication skills, a reliable work history, competent skills in all Microsoft Office programs and previous office experience. Experience with marketing/advertising, human resources and some bookkeeping a big plus. This is a home office setting with a fun and fast paced atmosphere. We need someone with a friendly, engaging personality who is good on the telephone, can wear a few different hats and stay organized through it all. Solar is an exciting and growing industry with lots of potential for sustained growth. This position will require 30-35 hours/week, Monday-Friday with some flexibility in the actual hours worked with the potential to evolve into a full time position for the right person. ]]>

<![CDATA[Two positions available in Financial Planner’s Office: 1. Permanent, part-time Administrative Assistant. A detail oriented individual to initially do reception, filing, computer entry and other office related duties as needed. Good oral and written communication skills necessary. Experience working in the securities industry a plus. This position may transition into assistant office manager 12 – 18 months from hire. 2. Temporary, part-time position. Back office experience in the securities industry required. Compensation negotiable. Possibility of permanent part-time position. To apply, please copy and paste resume (no attachments), include references and desired salary range. ]]>

<![CDATA[Administrative Assistant, Investment Department The William and Flora Hewlett Foundation, based in Menlo Park, California, is seeking an administrative assistant to work in the Investment Department. About the Foundation The William and Flora Hewlett Foundation has been making grants since 1967 to help solve social and environmental problems at home and around the world. The Foundation concentrates its resources on activities in education, the environment, global development, performing arts, philanthropy, and population, and makes grants to support disadvantaged communities in the San Francisco Bay Area. The Foundation’s assets are approximately $6.75 billion. In 2009, the Foundation distributed grants and gifts totaling approximately $345 million. About the Investment Department The Investment Department’s mission is to pursue an investment strategy that generates optimal total return relative to risk, that is, a return that will sustain the real value of the Foundation’s endowment net of payout. Its investment portfolio is widely diversified across a range of public and private equities, debt investments, and other alternative investments. Public equities are invested through a range of global managers. Private equities primarily consist of venture capital and buyout funds. Other alternative investments include real estate, natural resources, distress/credit strategies, and opportunistic and absolute return strategies. Fixed-income securities primarily consist of conventional U.S. government, federal agency, and corporate bonds, as well as Treasury Inflation-Protected Securities and cash. About the Administrative Assistant Position The administrative assistant primarily supports the director of Private Equity, the director of Real Estate and Natural Resources Investments, and their respective staffs. The administrative assistant will report to and work closely with the chief investment officer’s executive assistant. In the team environment of this department, the administrative assistant will share responsibility for its overall functioning and well-being. Essential Duties and Responsibilities • Schedule and confirm meetings and teleconference calls • Return calls and respond to email correspondence • Handle and direct incoming correspondence • Maintain contact databases • Coordinate travel arrangements and prepare corresponding itineraries for both domestic and international travel; prepare related expense reports • Help prepare correspondence and Board books • Conduct basic industry research online, locating publicly available industry statistics • Provide general office support, including filing, scanning, copying, printing, and faxing • Help maintain the department’s electronic and paper legal and financial files and review them for completeness • Assist with printing and organizing quarterly manager letters and financial reports and with retrieving and organizing quarterly correspondence from various online sources In due time, the administrative assistant will be expected to contribute to more complex projects, with these duties: • Assist with the investment closing process • Compile biographical information from manager investment materials for internal and Investment Committee communications • Actively contribute to managing the information flow within the department, including maintaining deal logs and team-wide calendars • Organize external manager performance information and populate Excel templates for industry and geographical attribution results Required Skills, Experience, and Education • A.A. degree desired; B.A. a plus • Experience in an administrative support role preferred • Strong organizational skills and attention to detail • Excellent oral and written communication skills • Ability to prioritize, manage multiple tasks, and meet deadlines or ask for assistance when needed • Ability to work collaboratively with others • Strong interpersonal abilities and the poise to deal appropriately with people at all levels • Sense of humor • Familiarity with or willingness to learn Microsoft Outlook, Microsoft Word, Excel, and PowerPoint Physical Demands/Work Environment The individual in this position must be able to carry documents and supplies of up to 25 pounds in weight. This work also involves hours of prolonged sitting, whether at the computer or on the telephone. The physical demands and work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. How to Apply Send a résumé and cover letter to Human Resources: 1.) Email: employment@hewlett.org (Subject Line: “[Your Name] – Administrative Assistant, Investment”) 2.) Fax: 650.234.1985 3.) Mail: Human Resources The William and Flora Hewlett Foundation 2121 Sand Hill Road Menlo Park, CA 94025 No phone inquiries, please. The William and Flora Hewlett Foundation is an equal employment opportunity employer. ]]>

<![CDATA[No experience required. That's right! I'm too busy to do everything I need to do and I realize that I need help. This job may be done remotely. But someone local would be a nice to have. So here's what you need to do in order to be considered for this position. Send me the results of the exercise below... Use Google to find the answers to the questions then record how you found/or tried to find it and insert the record of the process you went through. 1. What is the distance to the moon in millimeters. 2. Does time exist? 3. Write a paragraph that distills the hacker ethic. 4. How fast can someone get an MBA 5. How is the term "70!" related to Google Finally... send me a screen shot of the results after you take this quiz... <a href="http://simple-iq.com/" rel="nofollow">http://simple-iq.com/</a> That's it! Thanks for applying.]]>

<![CDATA[Busy Bay Area author and seminar leader seeks tech-savvy, part-time office manager and administrative assistant. Manage communication correspondence, calendar, customer service, and event preparation (occasional evening and weekend work required). Assist with Internet PR campaigns for events and products on websites, blogs, and social networking sites. Knowledge of Google docs, gmail, Word, Facebook, Twitter important. Run personal & business errands as well. Detail-oriented, PC proficient, mature and experienced, HIGHLY ORGANIZED. Additional qualities: Independent, resourceful, reliable and self-directed. Able to anticipate needs and the needs of the organization. Able to work as a team player with others, enjoy working with deadlines and under pressure. Personable, warm, and trustworthy. Requirements: Must have own laptop, Microsoft Suite a must. Tech savvy and familiar with html code and Word Press a huge benefit! Candidate preferably lives on Peninsula, drives own, reliable car and has cell phone. Available to work 15-20 hours/week (some flexibility), provide support in home office (Redwood City) & business office (Millbrae). Compensation: $20/ hour, no additional benefits. Background check required Must have own car insurance ]]>

<![CDATA[Location Oakland, California. PLEASE READ THIS FIRST We are looking for the complete package; you should have recent experience and proficiency as a user in FileMaker Pro, are the kind of person who doesn’t settle for good enough, and thrives under pressure. We need someone who can juggle multiple tasks with ease, likes the creative process (including creating processes), and brings group cohesiveness to a team. This position will also serve as the front desk receptionist, so being a confident people person is key. Company Beezwax Datatools, Inc. is a boutique web and database development agency based in Oakland, California, with developers working around the greater San Francisco Bay Area and beyond. For more than 14 years we have designed custom web, database and desktop applications for organizations of all sizes, working in dialog with our clients to create powerful, elegant solutions using various technologies. Beezwax is an extremely employee-friendly firm, supporting all members of our team in leading fulfilling, creative lives. Position Executive Assistant and Junior Account Manager We are seeking a detail-oriented, highly organized, resourceful and savvy person, who is familiar with the dynamics within a small software customization firm, has at least three years experience as an Executive Assistant, and is comfortable working with FileMaker Pro databases. The ideal candidate is effective with little or no supervision, and will hold themselves accountable to the duties they’ve been assigned. Primary duties will be to assist the President, Account Managers and Admin Team with a wide variety of day-to-day tasks, as well as planning and implementing long-term projects. Many tasks require an above average level of initiative; we are looking for someone who’s comfortable getting their hands dirty with “grunt work”, and excels at detail-oriented, effective management. Many of our developers work remotely, so we’re looking for someone who will be comfortable and experienced working with a partly virtual team. Working for Beezwax is fun, creative, and challenging. We are looking for someone exceptional, who will become an integral part of the team. KEY JOB DUTIES · Maintain the office · Receptionist/Phones/eFaxes · Administrative support to President, Account Managers, HR and Admin · Manage inventory of printed materials · Solicit/review/edit relevant administrative website/blog content · Update memberships · Data entry · Calling and maintaining potential client leads · Junior Account Manager duties · Organizing/maintaining client files · Product and Training Support · Tradeshow organization and management · Recruitment support Compensation $18-$24 per hour to start. Increased salary can be expected over the long term. This is a full-time role based in Oakland, California. To apply If you are interested, please follow these instructions to be considered. Email jobs@beezwax.net with the following: • Put “Executive Assistant” in the email subject line. • In the email itself, or in a cover letter, please rate yourself on the following skills (expertise in all of them is not required for the position), on a scale of 0 to 4: Detail-oriented Organized Ability to multi-task Enjoy managing projects Thrive on creating order from chaos Time management Management of other people Answering phones Mac OS X FileMaker Pro (as a user) Microsoft Office HTML • Attach your resume (text or PDF only, not to exceed 1MB). • Attach 3 professional references with emails and phone contact for each. • Answer the following questions (please be brief): 1. What’s your availability? How many hours per week, starting when? 2. What hourly rate would you require? 3. Describe your experience in doing executive assistant work. 4. Are you comfortable doing both mundane admin tasks (filing, answering the phone, paperwork, etc.) and higher-level task management? 5. Describe how you have streamlined administrative processes and procedures in the past. 6. Describe your organizational skills. We look forward to hearing from you! No calls or recruiters please.]]>

<![CDATA[The company is the leading invitation-only travel site with more than 5 million members in UK, Spain, Italy, France and now US. We offer to our members high end and exclusive travel deals at prices up to 75% off. We launched 6 months ago in the US and are looking for an administrative assistant to support our operations and sourcing team. The company is fast growing and aims to reach a million members in the US by end of 2010. RESPONSABILITIES SOURCING ASSISTANT (1/2) Administration - Follow-up with suppliers (hotels, tour operators, cruise lines) - Organize, scan, and file contracts - Maintain database of contracts and offers on a weekly basis Research/Competitive Analysis - Research new destinations and hotels for Voyage Prive to promote - Monitor competitor’s rates and offers on a daily basis - Perform benchmark analysis on Voyage Prive’s offers on a weekly basis ACCOUNTING ASSISTANT (2/2) - Accounts payable: review all supplier invoices for appropriate documentation and approval prior to payment, process check and wire transfers requests, respond to all supplier inquiries, reconcile vendor statements, research and correct discrepancies, assist in month end closing, maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. - Monthly reconciliation of general expenses. SKILLS - 1+ year of experience in accounts payable - Must have advanced proficiency in Microsoft Word, Excel, and Powerpoint - Must be detail-oriented, highly organized and able to handle multiple projects and meet deadlines - Must be dependable, accountable, work well independently. A proactive self-starter, flexible, and willing to go “above and beyond” to get the job done ]]>

<![CDATA[Careers - Powered by Taleo   Talent Intelligence is an organization's biggest lever for growth, innovation, and customer success.  Taleo's leading on-demand Talent Management solutions provide up-to-date insights into employees and candidates so that managers can see the talent that is powering their organization and better understand how to recruit, retain, and mobilize their people for better business performance.   More than 4,500 organizations use Taleo, including 49 of the Fortune 100, across 200 countries and territories.  To realize our vision of making our innovative and comprehensive solutions synonymous with talent leadership, we look to attract, hire, and retain the best talent in the industry.    Our continued growth has resulted in an exciting Executive Assistant position reporting to the Senior Vice President of our SMB/Talent Grid Field Operations organization.  If you have a reputation for exceeding expectations, you will thrive in our team spirited, friendly and exciting organization.  Our ideal candidate will be diplomatic and will be valued for your competency and ability to oversee all aspects of the Executive’s day and ensure the office runs smoothly.     Responsibilities include the following: <ul type="disc"> <li>Provides administrative support to executive officers and the SMB/ Talent Grid team</li> <li>Maintain all calendar items, address books, contacts, meetings and commitments. </li> <li>Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. </li> <li>Provide internal meeting assistance for action lists, meeting notes, etc</li> <li>Coordinate arrangements for travel, internal/external meetings with catering as needed</li> <li>Create and edit presentation materials for executive staff and others parties</li> <li>Phone coverage, messages and email assistance</li> <li>Completing expense reports and processing reports for the SMB/Talent Grid operations</li> <li>General filing/document organization</li> <li>Processing of purchase requisitions and follow-up as required</li> <li>Makes high level contacts of a sensitive nature inside and outside the company</li></ul> <ul type="disc"> <li>Bachelor’s degree and 5+ years experience as an executive assistant or experience working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.</li> <li>Experience interacting and coordinating activities with multiple departments</li> <li>A team player with excellent customer driven skills and the ability to build, establish, and maintain effective working relationships</li> <li>Solid interpersonal and oral/written communication skills, including the ability to communicate effectively with all levels of staff.</li> <li>Attention to detail and ability to manage multiple and competing priorities within established deadlines</li> <li>Excellent analytical, organizational, and time management skills</li> <li>Advanced PC skills, including Microsoft Outlook, Word, Excel, and PowerPoint</li> <li>Ability to understand and interpret complex rules, regulations, policies and procedures.</li></ul>   Come join our team and experience the Taleo difference!  We offer competitive salaries and a range of benefits.  To apply, visit the careers section of our website at <a href="http://www.taleo.com/careers/careers.php" rel="nofollow">www.taleo.com</a>. <a href="http://ars2.equest.com/?response_id=27dc2ed109fb21f03bbadb1f9f84b061" rel="nofollow"><img border="0" src="http://www2.equest.com/images/applyhere.gif"></a> <img src="http://ars2.equest.com/?response_id=27dc2ed109fb21f03bbadb1f9f84b061&view" width="1" height="1">]]>

<![CDATA[Customer Service Specialist The California CPA Education Foundation is the premier provider of continuing education to the accounting profession in California. We are a nonprofit organization seeking a reliable, quick-learner to join our team. Ideal candidate is committed to high customer satisfaction and resolving issues quickly and efficiently. Proven ability to communicate clearly and effectively on the phone and via email is a must and will be demonstrated by strong computer and oral and written communication skills. Attention to detail and experience in a database/CRM environment is mandatory. We offer a desirable work environment and an attractive benefit program. Prior customer service experience is preferred. This is a temporary position of undetermined length. Send resume with salary history and cover letter to: recruit@calcpa.org. ]]>

<![CDATA[This position is for a Loan Processor at a small Real Estate Finance firm in San Rafael, California. As the Loan Processor you will be responsible for managing the loan through its entire life cycle from receiving applications and collecting conditions to managing client expectations and pre/post close follow-up. Responsibilities: • Proactively manage loan pipeline on a daily/weekly basis (approximately 30-50 active loans per month) • Process Conventional and Jumbo / Non Conventional loan transactions, and respond to basic and routine inquiries through phone or email contact with client • Communicate with customer in gathering loan documents and satisfying loan approval or post closing conditions • Prepare loan files for docs and funding, while promoting and maintaing relationships utilizing service excellence • Ordering and Tracking Appraisals, Preliminary Title Report, and opening Escrow • Run DU and / or LP on all files • Prepare initial disclosures including 2010 GFE Form and all new RESPA compliance disclosure documents The ideal candidate will possess: • Extensive experience in mortgage processing (at least 3 years) • In depth knowledge of FNMA, FHLMC, and Non Conventional guidelines • Thorough understanding of current mortgage loan underwriting, processing, and closing procedures • Familiar navigating through Encompass LOS systems along with DO/DU/LP • Ability to interact effectively with all types of people • Excellent written, verbal, and phone communication skills, with a passion for customer service and support • Strong computer skills with typing proficiency (Internet, World, Excel) • Positive attitude, self motivated, organized, detail oriented, and good team player that is able to take initiative, make sound decisions, and also take directions • Quick learner, able to work under pressure and meet deadlines ]]>

<![CDATA[Immediate opening for full time front desk/Admin Assistant in a Real Estate Office. Real Estate knowledge or experience is helpful. PLEASE PASTE YOUR RESUME IN THE EMAIL. ALL THE ATTACHMENTS WILL BE DELETED WITHOUT VIEWING. Must be a self-starter and able to keep up with a fast pace. Need to be flexible and able to schedule work by deadlines. An essential skill for this job is the ability to juggle diverse tasks while maintaining attention to detail. Pride in producing a quality work product is a must. This position requires coordinating and executing procedures to maintain a smooth running executive office environment, which allows workflow to move quickly and efficiently. Computer Skills Required: MS Office, Internet searching, MLS listing data maintaining Ideal candidate will be comfortable juggling a multi-line telephone system, able to accomodate multiple incoming calls by placing people on hold; prioritizing and distributing calls as appropriate. The position demands a professional appearance and demeanor as this position has high visibility and greets all clientele and other visitors who arrive for meetings. Excellent customer service skills are necessary. A wide variety of responsibilities and duties are needed. Accuracy, confidentiality and attention to detail are paramount. College Degree and Life Experience is helpful. Typical duties include: retrieving voicemail messages sorting incoming mail managing outgoing mail checking for incoming faxes keeping waiting room, library & conference room, clean as needed; helping with projects as requested and as time allows; and assisting with client files: data entry, light typing and filing as needed. Hours are 9:30am -5:00pm M - F. If you are interested, please email your resume, requested pay and a short note on why this job appeals to you and when you could begin to the email above. The position is available now. ]]>

<![CDATA[Das Goethe-Institut San Francisco sucht ab sofort eine Schreibkraft/Sekretariat am Empfang: • Beschäftigungsumfang ist 40 % • Arbeitstage: Donnerstag und Freitag (je 8 Stunden) • Arbeitszeit: 9:30 - 18:00 Uhr, inkl. 30 Min. Mittagspause; vereinzelte Abendveranstaltungen Aufgaben: Allgemeine Sekretariatsarbeiten o Besucherempfang und –Beratung, Telefondienst, schriftliche und mündliche Auskunftserteilung o Übersetzungen, Korrekturlesen Englisch/Deutsch o Mitwirkung bei der Redaktion von Texten des InstitutsKoordination Posteingang und -verteilung o PR-Tätigkeiten o Verwaltung der Adressenkarteien und Datenbank o Verwaltung und Koordination der Mitgliedschaften o Reiseorganisation inklusive Vor- und Nachbereitung von Dienstreisen des Institutsleiters Hospitality Management o Organisation von Empfängen des Institutsleiters und Empfängen anlässlich von Veranstaltungen des Goethe-Instituts San Francisco Mitarbeit in der Sprachabteilung o Beratung von Sprachkursinteressierten (Standard-/Individualkurse), Begrüßung Kursteilnehmer, Anfertigung von Verträgen und Kursmaterialien o Betreuung von Goethe-Institut/Fern-Uni-Hagen Prüfungskandidaten Mitwirkung bei allgemeinen Verwaltungsarbeiten o Hotelbuchungen/Kontrolle der Rechnungen, Vorkontierung, Weiterleitung an Verwaltung o Führung/Prüfung der An- und Abwesenheitsliste (Excel) und Weiterleitung an Verwaltung Anforderungen: o Muttersprachliche Kompetenz in Englisch und sehr gute Deutschkenntnisse o Berufserfahrung aus vergleichbarer Position o Sehr gute Computerkentnisse (MS Office - Outlook, Excel, Word) o Sehr gute organisatorische Fähigkeiten o Teamfähigkeit, Flexibilität und Belastbarkeit o US-Arbeitserlaubnis (Green Card oder US-Staatsbürgerschaft) Vergütung/Urlaub/Soziale Absicherung: o Eingruppierung entsprechend Gruppe 7 (40%) des Vergütungsschemas für die Goethe-Institute in den USA, ca. 18.000 Dollar p.a. o Anteilmässig 13 Urlaubstage p.a., 3 Sondertage/bezahlte Krankheitstage sowie weitere deutsche und amerikanische Feiertage o Probezeit: 6 Monate o Das Goethe-Institut bietet eine sehr gute Krankenversicherung und weitere soziale Leistungen. o Das Goethe-Institut gewährleistet die berufliche Gleichstellung von Männern und Frauen. o Behinderte werden bei gleicher Eignung bevorzugt berücksichtigt. Schriftliche Bewerbungen mit Motivationsschreiben auf Deutsch und Englisch, CV, drei Referenzschreiben auf Deutsch oder Englisch und aktuelle Telefonnummern der Referenzpersonen sind bis zum 10. September 2010 zu richten Sie an: Goethe-Institut San Francisco Astrid Kraft / Verwaltungsleitung "Bewerbung – Schreibkraft/Sekretariat" 530 Bush Street, Suite 204 San Francisco, CA 94108 ]]>

<![CDATA[FORMA LLC Development - Design - Management, is looking for a focused, self-motivated Administrative Assistant with 2+ years professional experience to support senior staff and act as a liaison between executives, contractors, consultants and vendors and handle project bookkeeping. RESPONSIBILITIES _ Create project reports and business correspondence, records and filing systems and design materials library _ Manage general accounting / bookkeeping, accounts payable _ Contract administration and claims evaluation _ Interact professionally with clients, by phone, email and in person _ Manage executive email accounts, copying, faxing, phone calls, message taking, and scheduling REQUIREMENTS _ Professional degree related field is essential _ Minimum 2+ years experience as an administrative assistant _ Knowledge of Accounting/ Paralegal or IT is a plus _ Understanding of design / construction contract terminology _ Excellent communications skills, with an emphasis on business writing _ Computer proficiency in PC/ MAC Platforms, MS Office Suite (Word, EXCEL, Outlook, PowerPoint, etc.), Access, Quick Books, Quicken, Photoshop, Illustrator, AutoCAD _Knowledge of HTML, Primavera and Dream weaver is a plus _ Willingness to work weekends _Internet Marketing/ Graphic Design experience welcomed. For immediate consideration, please your email your resume, with an introduction. Please visit our website at www.formasf.com and our last development project www.829Folsom.com.]]>

<![CDATA[Experienced processor with excellent organization and communication skills to work with top producing mortgage agent. Must be familiar with all current guide lines. Hourly w/ Bonus. Send resume, very discrete. Great Opportunity.]]>

<![CDATA[POSITION: Office Assistant in Cosmetic Medical Practice REPORTS TO: Physician JOB SUMMARY: This position oversees the day-to-day operational functions for the cosmetic medical practice, ensuring that office policies, procedures, and plans are executed in a smooth and expeditious manner. Key responsibilities include daily office administrative duties and customer service. EDUCATION AND EXPERIENCE: Customer Service Experience Comfort with photography a plus ESSENTIAL SKILLS AND ABILITIES: 1. Superior interpersonal and communication skills. Must be able to resolve conflict and provide exceptional customer service for patients. 2. Must be adept with computers and technology 3. Superior organizational skills and cleanliness 4. Ease with answering multiple phone lines and scheduling appointments 5. Attentive to detail and accuracy 6. Positive attitude 7. Creativity RESPONSIBILITIES: 1. Financial Responsibility • Receptionist responsibilities • Manages postage, mailing products to clients, etc. • Coordinates computer systems, including software updating and daily backup. • Creates ways to eliminate or reduce expenses. • Inventory Management 2. Customer Service Responsibilities • Demonstrates concern for patient’s problems. • Ability to manage multiple tasks simultaneously. • Good problem-solving skills. • Makes appointments on an as-needed basis • Is well versed on services offered and answers all patient questions thoroughly (including by phone, email and in person) This is a part-time position of 30 hours per week with the potential to become a full time position with Medical benefits, 401(k), and paid time off. ]]>

<![CDATA[Atlas Copco is an industrial group with world-leading positions in compressors, construction and mining equipment, power tools and assembly systems. The Group delivers sustainable solutions for increased customer productivity, through innovative products and services. The Atlas Copco LLC - West Region is currently seeking a recent college graduate with interest in a 'Sustainable' career with a large and truly global company. (Position is located in Fremont, CA - applicants must live in the immediate Bay Area) The position available is as a Service Coordinator. The Service Coordinator is an important and well-respected front-line role. Service Coordinator candidates must have: Work Experience Business Acumen Sense of Urgency Customer Service Experience Exceptional Communication Skills Professional Demeanor Professional Appearance Ethical standards Ability to Recognize the Best Solution General Description Schedule and provide support for all shop and field service repairs of compressed air equipment, providing regular updates to the Service Manager and the customer. Roles and Responsibilities Service Scheduling and Order Processing (90%) – Receive incoming calls for service of compressed air equipment, and schedule all shop and field service repairs in BPSC and FX. Work with the Service Manager to coordinate the activities for the service department and maximizing efficiency and utilization of each service technician. Serve as information liaison between the Service Manager, Service Technicians, and customers – providing regular updates to customers regarding service that is in process. Provide price quotations for parts and service jobs to customers. Maintain (edit as needed) scheduled service orders in BPSC/FX (including both manual orders and service contracts) and facilitate the closing of service orders approved for invoicing. Review and maintain labor records for Service Technicians. Prepare credit notes and manual invoices for review by the Service Manager. Place orders for parts required to complete service orders, and work to expedite the delivery of these orders, as needed. Complete administrative requirements for element return function. Coordinate the installation of new compressed air equipment with Sales. Report completed service jobs and/or problem areas on a daily basis to the Service Manager. Service Support (10%) – Type letters, memos, etc. Maintain service files, and related agreements. Service employee records, and vacation requests. Prepare outgoing mail and overnight mail packages. Coordinate travel arrangements for Service Technicians, as well as local/regional service meetings and training courses. Contribute to positive Company branding by projecting a knowledgeable, professional, and customer-oriented image to customers. Perform all duties in accordance with Atlas Copco standards, while always striving to understand the needs and expectations of the customer. Take whatever action is appropriate and required to get the job done and to establish and maintain communications with all people/employees considered necessary to get the job done. Perform other duties as assigned. College Degree is preferred Experience and in progress degree to be considered equally ]]>

<![CDATA[A Menlo Park Wealth Management Company is seeking a Part Time Office Assistant. We are a small boutique office that provides specialized services to high net worth clients. Our work environment is pleasant and relaxed but demanding. Hours could be flexible within the boundaries of Monday-Friday, 8:00 am to 4:30 pm. Approximately 20 hours per week, preferably mornings. Duties: - Maintaining Client Database - Answering Telephone - Assisting our Financial Advisors, Operations Manager and Client Service Associate, as needed - Greeting office visitors - Filing - Learning our Smart Station System Requirements: - Must be Computer Literate (Word, Excel, Outlook) - Must be competent in English - Must be team oriented - Must be willing to learn and be flexible with different tasks - Ability to work within deadlines, prioritize, and multi-task - Excellent writing, telephone and communication skills - Must pass a background check Please email a cover letter and resume, we will contact you.]]>

<![CDATA[Processor Needed: Well established south bay company (Almaden Valley) looking for an experienced and energetic processor to assist our team of 20 loan agents. Must have had experience in the mortgage industry in the past. Base plus bonus makes this job very competitive in the market place. ]]>

<![CDATA[WE'RE SEEKING PART-TIME/POSS. FULL-TIME RECEPTIONIST FOR OUR FAST GROWING PLUMBING/HVAC COMPANY!! SEEKING INDIVIDUALS WITH THE FOLLOWING SKILLS: -Must be very PUNCTUAL/ RELIABLE -Strong COMMUNICATION & PHONE SKILLS -Strong ORGANIZATIONAL SKILLS -Must be EFFICENT IN WORD, EXCEL, & DATA ENTRY -Must be ABLE TO TYPE AT LEAST 35WPM -Be able to TAKE THE INITIATIVE & BE A TEAM PLAYER -MUST BE ABLE TO WORK ON SATURDAYS JOB DUTIES INCLUDE BUT ARE NOT LIMITED TO: -FOLLOWING UP WITH MULITPLE TECHS, CUSTOMERS, & WARRANTY COMPANIES. -BE ABLE TO ANSWER & TAKE CARE OF MULTIPLE CALLS IN A TIMELY MANNER. -SCHEDULING APPOINTMENTS "IF YOU FEEL YOU MEET THE SKILL REQUIREMENTS & JOB DESCRIPTIONS, PLEASE EMAIL US YOUR RESUME & A BRIEF STATEMENT, STATING HOW YOU COULD BE AN ASSET TO OUR FAST GROWING COMPANY!!! (SERIOUS APPLICANTS ONLY)!!! CALIFORNIA EXPRESS ENT.]]>

<![CDATA[We are an electrical contracting company looking for a part time receptionist to fulfill the following duties: Answering a multi-line phone system Filing Data Entry Assisting Operations Manager in other daily tasks Rate of pay offered is $8.00 an hour, no exceptions. Work hours will be from 8:30 - 12:30 We are located in Downtown Willow Glen on Lincoln Ave. Please respond to this ad with your resume or fax a resume to 408-266-6338.]]>

<![CDATA[Immediate opening for a part-time personal assistant to an established antiques dealer. Paris Hotel Boutique (parishotelboutique.com) is an e-commerce website that specializes in selling vintage & antique items for the past 15 years. We’ve been featured in numerous publications from Architectural Digest & Town & Country magazine to InStyle & Bon Appetit. This is a wonderful opportunity for energetic, highly organized individuals. This position is home-based in San Francisco and responsibilities include: • Packing and shipping items – since it’s not your “regular” packing job, packing entails a flair for presentation • Running errands, ie; post office, UPS, groceries, supplies, etc. • Mac proficient -- Proficiency creating and editing documents in Microsoft Word and Excel, answering emails • Some light lifting required • Polishing silver as needed • Straightening, tracking, and organizing inventory • Assist with research The candidate must possess: • Excellent organizational skills with near-maniacal attention to detail • Valid California Driver’s License and auto insurance • Good driving record • Excellent phone skills • Strong verbal and written communications skills • Must be able to move quickly and remain focused in a fast-paced environment • Does not travel frequently, especially during holiday season Pluses but not required: • Background in antiques, design or decorating • Past experience with e-commerce or eBay sales • Social networking skills, ie; Facebook, blogging, Twitter • Knowledge of photography/Photoshop This is a very friendly working environment. Excellent for someone looking for a permanent job with very reasonable hours from 8-16 hours per week, one to two days a week. Flexible, but must be reliable. NOTE: THIS POSITION IS A PERMANENT ONE. PLEASE DO NOT CONTACT IF YOU ARE LOOKING FOR INTERIM WORK OR IF YOU PLAN ON A SHORT-TERM STAY. Please submit your resume, along with a cover letter explaining why you would be an exceptional candidate for this position. We will do our best to get back to you in a timely manner. Unfortunately, due to the extremely high volume of interest we are unable to respond to all applicants. We will follow up with those who best meet the criteria for the position. Thank you in advance for your interest and good luck! ]]>

<![CDATA[Are you are cheerful person? Are you a friendly and outgoing? Do you like talking to customers on the phone? When a customer is upset, can you stay calm, not take it personally, and solve their complaint? Do you enjoy meeting and being around people? Do you get along well with co-workers? Do you work well with your supervisor? Is getting to work each day not a problem for you? Is arriving early and staying late part of your dedication to your job? Do you stay with the same company for a long time? Is organizing all of the projects you are working on easy for you? Is remember each day to follow up on unfinished work easy for you? Is meeting deadlines easy for you? Are you looking for job that could grow to full-time? Are you flexible as to when you are available for work? Can you drive from our office, on occasion, to our client’s locations around the Bay Area? Are you willing to work evenings and weekends, on occasion? If you said, “yes” to all of the above, then we are looking for you to assist our managers and/or bookkeepers in their duties to the homeowners associations we manage. Please fax your resume, with salary requirements, today to (925) 243-1798. Thank you Requirements: Must have Microsoft Word skills, excellent follow up and be able to prioritze your work. ]]>

<![CDATA[Recent 4 Year College Grad??? Company Description: We are a small fast-paced Walnut Creek financial services office that has been in business for over 37 years. This is a great place to learn a wide variety of job skills. Qualifications: A four year college degree is required. Person should be a well-organized, detail oriented, personable, self-starter with initiative who is able to multi-task. Strong phone and communication skills required. Excellent computer and word processing skills (2007 Word, Excel, Access and Outlook) are a must. Job Description: Responsible for running and requesting insurance ledgers, word processing, maintaining office machines and computers, maintaining client database, client relations duties, filing, answering phones, ordering office supplies and general office organization. ]]>