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<![CDATA[Long term chiropractic office looking for top-of-the-line well rounded person to aid growth. Typical admin responsibilities plus PR and marketing, billing and collections, Out going people person to join our happy, friendly, healthy, hardworking environment. It's all direct public contact in and out of office. Must be available for 8 hour shifts from 7:30 A to 8:P M-F. Some Saturdays and occasional travel for education. Attitude more important than experience as we train. Apply in person only at; Chiropractic office, 2680 Berryessa Rd., San Jose,Ca, 95132, on Monday 3/22/10 at 12:15 PM or 6:30 PM Sharp. No phone calls please. (Behind Chase Bank). Hourly to start plus bonuses and benefits. Career opportunity.]]>

<![CDATA[Cyber Switching, Inc. was founded in 1994 and designs and manufactures power distribution units (PDU) used to distribute power to rack equipment. Data centers, production environments and development test labs use PDU’s to power cycle and manage power to blade servers, routers, switches, SAN’s, etc. We are a small company with plans for substantial growth. An increasing number of Fortune 1000 companies are deploying our products and we are one of the few PDU companies to be recognized for our innovative technologies at various tradeshows across the country. Existing customers include: Cisco, Hewlett Packard, Adobe, and Brocade. Cyber Switching offers a wonderful work environment and culture. We have a long and proud history of innovation and our customer service is unsurpassed. We offer our employees a comprehensive compensation and benefits package, which includes tangible and intangible benefits that extend beyond the typical paycheck, vacation days, and insurance benefits. Interaction 1. Extensive contact with clients and company personnel. 2. Work as team member to support daily sales and marketing operations. 3. Collaborate closely with Sales and Marketing Manager; assist with the day-to-day operations and logistics of the Sales and Marketing Department. Principal Duties: - Oversee sales cycle, from quoting, processing orders, keeping clients updated order status, and following up with clients once orders have shipped. - Coordinate and assist client through new client process. Manage new client paperwork and set-up. - Gather pre-call information on prospects. - Follow up on all inbound enquiries (Web, Phone) in a timely manner. - Identify new leads/clients through existing database. - Generate new leads/appointments through sales activities as well as leveraging marketing and PR activities of the company. - Develop, maintain and update a contact management system - Maintain and update the sales database and track reports via Quickbooks. - Assist in the development, maintenance, organization and archiving of marketing and sales materials. - Manage external vendors. - Perform other duties as assigned/needed. Qualifications: - BA/BS with specialization in business/marketing preferred. - 1-2 years experience in inside sales or as a customer service representative in a sales/marketing oriented environment. - Experience with technology service and/or products is highly desirable. - Must be proficient with Microsoft Outlook, Word, Excel and PowerPoint. - Highly motivated professional with a business demeanor skilled in multi-tasking, prioritization, and managing multiple projects simultaneously. - Superb written and verbal communication skills. - Excellent track record of generating results. - Team player with a positive attitude who is driven to close the sale. - Technical and business curiosity – eagerness to learn about the needs of customers in different markets and understand how to sell to them. - Manufacturing and Distribution industry experience preferred ]]>

<![CDATA[ <div> <a href="http://www.senecacenter.org/jobs/openings" target="_blank" rel="nofollow"><img src="http://www.senecacenter.org/files/craigslist_header.jpg"></a> </div> <div style="font-family:Euromode,Eurostyle,Arial,Helvetica,Sans;"> At Seneca Center, our mission is to help children and families through the most difficult times of their lives. We offer each child a simple but profound promise: You will be supported every step of the way, no matter what challenges you face. <div><ul>The agency's receptionist is a focal point of communication. Primary duties include greeting visitors, answering phones, taking messages, and informally keeping tract of employees during the course of the day. The receptionist is also in charge of keeping student files current, distributing reports, mail and forms, ordering supplies and keeping the copy machines and telephones up running. The Receptionist is generally responsible for keeping the Front Office area straightened and safe.</ul></div>Location <ul><li>Fremont</li></ul>Responsibilities <ul><li>Answering the phones and taking messages.</li><li>Filing student documents. Responsible for the correct filing of all student information.</li><li>Stamping and distributing mail.</li><li>Helping other with copy machine, ordering repair for the machine and copying forms as needed.</li><li>Keeping Front Office space professional in appearance.</li><li>Ordering and organizing office supplies for the Front Office. </li><li>Ordering and maintaining phone system.</li><li>Informally coordinating communication among agency employees by keeping track of schedules and individuals whereabouts.</li><li>Greeting visitors and clients.</li><li>Organizing phone coverage for lunches and other circumstances</li><li>Maintaining Front Office petty cash supply.</li><li>Keeping photocopies of agency forms available in the Front Office. </li><li>Perform all other duties as necessary for the good of the agency as deemed by supervisor.</li></ul>Qualifications <ul><li>Bachelor's Degree</li><li>Must be 21 years old or older </li><li>Valid California driver's license and automobile insurance </li><li>Insurable by Seneca Center's automobile policy </li><li>Clearance of TB test, physical exam, fingerprints and any other mandatory State/Federal requirements </li><li>Excellent receptionist skills</li><li>An ability to prioritized and be in charge of office duties </li><li>Reliability and punctuality</li></ul>Hours <ul><li>Full-time </li><li>Monday-Friday 8:00am-5:00pm</li></ul>Compensation <ul><li>$13.00 per hour </li><li>Full Medical, Dental, Vision and Chiropractic Coverage</li><li>4 weeks of Paid Time Off </li><li>Scholarship Opportunities</li></ul> <hr> </div> ]]>

<![CDATA[Small VFX/film company is looking for a temp Administrative Assistant to cover front desk duties while the Office Manager is on vacation for 3 weeks. Job duties include answering phones, sorting mail, copying/scanning/faxing documents, receiving/preparing FedEx shipments, managing executives' calendar, travel arrangements, & other duties assigned as needed. Familiarity with Mac, MS Office, google docs. Some Receptionist/Admin Assistant experience necessary. The dates are Fri 5/21 to Fri 6/11, M-F 9am-6pm (one hour lunch break), located in the Mission near BART/busses. Please email your resume and confirm you are available for the dates above. Thank you.]]>

<![CDATA[Acupuncture Office Assistant/Receptionist– Part Time We have an immediate opening for a part time assistant/receptionist for our acupuncture clinic in Morgan Hill. Main Responsibilities & Duties: Setting up/Closing down Office Answering Phones Scheduling Appointments Collecting Payment/Credit Card Processing Managing Patient Flow Keeping Office & Treatment Rooms clean and ready for use Assist with Inventory Management Clerical Tasks: Filing, Word Processing, Data Entry and other Misc. Tasks Handle Confidential patient records, both electronic & hardcopy Skill Set Needed: Reliable, punctual, dependable Ability to Multi-Task a Must Friendly, People Person Takes initiative, anticipates clinic/doctor needs Professional appearance Excellent Communication skills- oral, written Planning & Organizational skills - able to prioritize & uses time efficiently Excellent Computer Skills - Proficient in Windows, Word, Internet, picks up new programs easily Must have schedule flexibility as closing hours fluctuate based on daily patient volume. Required Experience: Must have previous experience as a receptionist or some kind of front desk job Must be comfortable working with kids, especially babies and special needs kids Hours: Mondays 8:30 – 7:00 (lunch is 12:00 - 1:30) Wednesdays 8:30 – 6:30 (lunch 12:00 -2) Fridays: 8:00 – 12:30 Please respond with cover letter and resume in the body of your e-mail. ]]>

<![CDATA[Within this position the HR assistant will assist with the administration of the day-to-day operations of the human resources functions and duties. This role requires 2-5 years of experience with specific HR assistant background. The candidate must have high integrity and be above reproach with respect to confidential information. References must reflect proved abilities. The candidate must have experience with and current knowledge of Federal and State requirements as they relate to all recordkeeping , retention of documents, background results, etc. This role supports the global HR projects for the Company, and this position will have its own project responsibilities. The HR assistant has partial responsibility for these areas: -Performance management and improvement tracking systems; -Employee orientation, development, and training logistics and recordkeeping; -Assisting with employee relations -Assist with company employee communication; -Compensation and benefits administration and recordkeeping; -Employee safety, welfare, wellness, and health reporting; and employee services; -Maintaining employee files and the HR filing system; -Tracking and recording of all Affirmative Action events, outreach programs, applicants; -Update EEO/AA, VETS-100 online census information as required; -Generate reports for HR internal use utilizing HRIS as requested/needed; -Assisting with the day-to-day efficient operation of the HR office. -Computer savvy with full knowledge of Microsoft Office and Outlook; Able to lift 40 LBS unaided on occassion - ]]>

<![CDATA[General Office Clerk/Personal Assistants BELLS WIRELESS is seeking FT/PT employees for 1st,2nd,3rd shift And Weekend. • Must be available to work weekends • Qualified employees must be able to provide services for DD clients that are behavioral challenged • First Aid, CPR, and Delegated Nursing Certificate a plus • Applicants must be at least 21 years of age and have a high school diploma or GED ]]>

<![CDATA[Position Title: Office Administrator Position Reports to: General Manager We are looking for an Office Administrator with experience in customer relations, accounting, and the automotive industry. Prior book keeping experience and journal entry required. AP/AR and Quick Books Pro accounting entry duties. Must be a true professional and be able to run all aspects of a medium sized Company who exhibits complete knowledge in: AR/AP/QUICK BOOKS PRO/ WORD/ EXCEL/INVENTORY CONTROL/GENERAL LEDGER/ MONTHLY RECONCILIATION/P&L. Employee must be both reliable and dependable. Must be able to multi-task and meet deadlines, without exception. This individual is an integral part of the Team who assists with the processing of data entry, inventory control, data entry, and use of automated accounting/ financial systems and procedures. Knowledge of payroll processing is a plus. DMV paperwork requirements and experience is a plus. Qualifications: BS in Accounting/Finance is a plus (not mandatory) 3 years of previous AP, AR, and/or book keeping experience. Strong knowledge of Quick Books Pro (including bank reconciliation and the posting of journal entries to the General Ledger), Microsoft Excel and Word. Strong interpersonal skills. Performs other related duties as assigned. Able to work with minimal supervision. High level of accuracy Multi tasking Employee must be dependable and reliable – very important. ** DMV paperwork processing and requirements are a definite plus. This position is for a full time position with excellent salary, full medical benefits after 90 days of employment, 401K retirement plan, paid vacation, perks and much more… RESPONSIBILITIES Entry and Reports for Chauffeur Commissions for Payroll: Employee is responsible for entering all commissions for the Chauffeurs and running the reports for payroll. This includes gathering all the chauffeur pay logs for the pay period and attaching them to the Chauffeur Hourly Report. The Omnis 7 report is to be stapled to the top of the Chauffeur Pay Log. Employee shall run payroll reports to ensure all contracts have been accounted for. Any missing contracts need to be researched appropriately, normally through the Operations Department. Operations will be able to shed some light on the situation by identifying which chauffeur was assigned for that contract number. It is your responsibility to contact chauffeur and ask for explanation for missing contract and payment. It may be necessary to deduct the cost of the contract from the assigned chauffeur if no payment/paperwork cannot be properly located and accounted for. Corporate Billing Entry, Reports and Invoicing: Employee is responsible for processing all billing for corporate accounts. Employee will be responsible for making a copy of each corporate contract and file it in the appropriate folder for all bill accounts. The employee is also responsible for billing all corporate accounts. This is done on the last business day of each month after all contracts have been turned in and accounted for. This includes printing of the corporate invoices (bill accounts), combining the invoices with the individual copies of the contracts that you have previously made copies of, and stuffing the envelopes to prepare them to be mailed. You also will be required to put the appropriate amount of postage for each envelope mailed. The employee is to run reports in order to track unbilled Corporate contracts. Employee will be responsible for calling all past due accounts which are over 30 days in arrears. The Office Administrator is responsible for submitting a weekly report to the General Manager every Friday on Past due accounts and for making sure all accounts are current. All customer inquiries regarding paid/unpaid balances and questions regarding double-billing inquiries from customers and vendors will also be your responsibility. Accounts Receivable & Payable: Employee is responsible for collecting & posting past due receivables. Employee will also post payments received. He or she must account for all of the Accounts Payable in a timely fashion. Employee will also be responsible for processing computer checks (QuickBooks) and handwritten checks (Safeguard) to various vendors. This includes making copies of necessary invoices and filing of all paperwork. Employee also will have to research any paid/unpaid questions and resolve them in a timely fashion. Credit Card Disputes: Employee will be responsible for all credit card disputes. The employee must respond in writing via fax and mail in the appropriate time frame. Employee will have to pull original contract, original credit card slip, make appropriate copies of all and fax it all to Merchant Services. Employee must then print out manifest to have proof documentation was faxed, if need be. The Office Administrator will also be responsible for all bank retrievals and faxing back all requested information to the appropriate requesting bank for all charge back and second charge back requests. Customer Service: A process to address all customer service issues is in place and it will be the responsibility of the manager to refine and utilize the processes as customer service issues arise. It is the responsibility of the employee to oversee all current and ongoing Customer Service issues. Complete customer satisfaction is a standard of LEGRANDE AFFAIRE Limousine Service, Inc. Every action to assure that it is the case must be taken at all times, without exception. The Office Administrator will evaluate each issue on a per case basis, research and document the facts, determine the area at fault present the facts and the cause, fault and recommended action. Once all facts have been gathered, the Office Administrator will attempt to resolve the situation. If resolution cannot be made, the employee will take the issue to the General Manager. Customer service is a very important concern and needs to be evaluated and refined to reflect our commitment to absolute satisfaction and quality. Files are to be developed and maintained to document all these events. Payroll: The Office Administrator is responsible for the payroll of all employees. The employees of LeGrande Affaire Limousine Service, Inc. are paid on the 7th and 22nd of each month at 3:00 PM. He or she must accurately complete all payrolls so that it can be distributed by this date and time. Employee will have to calculate the total number of hours worked, as per the time cards, for the detailers, mechanics and Administrative Assistant. Employee will then calculate all commissions for each Customer Sales Representative in the Sales Department depending on what their daily quota and commission-based salary is. (Either Option A or B, refer to C.S.R. Job Description) Employee also needs to generate labels for the next pay period in question and affix those labels to the timecards for all future payrolls. Employee will be responsible for reconciling payroll disputes. When a chauffeur or other fellow employee has a dispute regarding their earnings, it will be your responsibility to get the dispute, typically the “Chauffeur Dispute”, either approved or denied - within 3 days after receiving it. There is to be no exception to this rule. Back Up for Administrative Assistant: Employee will be required to cover the Administrative Assistant s duties in the case of their absence. Employee must be fully trained on all of the Administrative Assistant’s responsibilities. (See Job Description) Assistant to the Office Manager: Employee must be trained in and capable of all the tasks preformed by the Office Manager. (See Job Description) The employee will also be asked to copy, file and distribute various correspondences by the Office Manager and the General Manager. Bank Deposits: Employee will be responsible for making bank deposits upon request of the General Manager. Safe Responsibilities: Upon request, it may be necessary to pull the safe and verified payments received for all contracts. This involves two managers, typically the Office Manager and Office Administrator to count the cash in the safe with no exception. The first step is to go to the safe, located in the Operations Department, and remove all contracts that have been completed and deposited by the respective chauffeurs. Second, all the paperclips are to be moved from the contracts. Next, all the contracts are to be scrutinized for paperwork errors and any overtime errors. Pay particular attention to the punch out times and travel distance times from their drop off point. Look for inconsistencies. For any gas receipts that the chauffeur may have paid out of pocket, they need to be turned in with the cash that is received. Special care must be taken to make sure all appropriate information is reflected on the credit slips, like contract number, signature of client and legible credit card imprint. All payments received are to be put into three different piles namely: CASH/CHECKS/CREDIT CARDS. For all contracts that require a chauffeur to be written up for a violation of Company policy, create a separate pile of contracts for the Office Manager to process. For all of the contracts that are “bill accounts”, a separate pile is also to be made so the appropriate “bill account” can be charged appropriately. After all the contracts have been accounted for, subtotal the total amount of the monies for cash, checks and credit cards. Finally, deposit only the cash and checks received into the safe located in the Sales Department. This must be initialized and witnessed by both managers with no exception. The credit card slips also need to be subtotaled for Visa/MasterCard. A separate total also needs to be calculated for the American Express credit card slips. All credit card charges then need to be directed to the Office Administrator to be properly processed through the program called ICVerify. Credit Card Processing: Employee will be responsible for processing the credit card charges. Credit card slips are to be processed every Monday and Friday or at the General Managers request. This includes entering all credit sales and obtaining credit card authorization when necessary. Employee will then transmit data via ICVerify to Merchant Services for final approval. Once completed, employee will then print manifest report and report totals to General Manger to be reflected in ledger. Filing and General Clerical Duties: The employee will also be ask to file all office paperwork including but not limited to paid invoices, completed write ups and various employee correspondence. Supervisor of Receptionist and Administrative Assistant: Employee will be the direct supervisor of the Receptionist and Administrative Assistant. The employee will be responsible for tracking both the Receptionist, and the Administrative Assistant’s absences, tardiness and work ethic. Employee will also be responsible for assisting the Office Manager with the Receptionist and Administrative Assistant’s Performance Reviews. Letters: Employee is responsible for typing various letters upon the request of the General Manager or Office Manager. These letters may be for disputes regarding improper billing, bills received, or memorandums for the Staff. This is for an immediate opening. Please e-mail resume along with salary requirements ($$) to: limophil@aol.com ]]>

<![CDATA[Reports to Head of Staff Represents the Head of Staff in communicating with other staff as well as congregation Works directly with other clergy in the areas of worship, baptisms, funerals Coordinates detail of ministry and facility use with Office Manager Must be proficient in Microsoft Word, Constant Contact, Outlook and Indesign Must have excellent communication skills as well as be able to maintain confidentiality. ]]>

<![CDATA[AEI Consultants is a well-established environmental consulting firm with offices and work locations nationwide. We are currently looking for a new full-time staff member for our Walnut Creek, CA location. This position is entry level with room for growth and advancement. Candidates must have experience in project coordination and data entry. The position available is in the area of Project Coordination, specifically the data entry of new jobs and clients into our database. The ideal candidate will be detail oriented, will have excellent customer service skills and will have above average phone manners. We are seeking a professional, hard-working, enthusiastic addition to a collaborative office environment with the following experience, skills and attributes. Desirable Attributes: • 2 or more years experience in data entry (File Maker Pro). • A high school education, some trade school education would be a plus. • Personable and able to communicate with people at all levels. • Excellent customer service skills a MUST • Must be a self-starter and have the ability work productively and independently on multiple projects at a time. • Proficiency with Microsoft Office, Adobe Acrobat, File Maker Pro • Experience answering a multi line phone system Benefits include a comprehensive benefits package, paid holidays, vacation and sick time. We are an equal opportunity employer. If interested, please forward resume (text, Word or PDF format) and salary requirements to the careers@aeiconsultants.com. ]]>

<![CDATA[Now hiring 600 seasonal positions with one of the nation's most respected financial institutions in Union City, CA. Hiring now to start this April: General Clerical positions SWING AND GRAVEYARD SHIFTS AVAILABLE. This is a great opportunity to earn extra cash now, plus gain experience and free training that will benefit you in the future. Position requires a positive attitude and strong team-oriented approach. Possess ability to learn new procedures quickly and pay attention to detail; ability to follow written and/or verbal instructions and procedures. Must be able to work in a production driven environment. Opportunity for full-time and part-time work. Candidates must be screened and hired immediatly so don't delay! Contact Manpower today at (510) 440-9040 or (510) 477-7146.]]>

<![CDATA[CONSTRUCTION OFFICE ADMINISTRATOR POSITION SUMMARY: This position provides office administration support for the owner and construction project management group in a small, but challenging and fast paced office. The perfect candidate must be motivated, a self starter, with the ability to multi-task projects routinely. Strong communication skills, flexibility and the ability to “go with the flow” are a few of the key factors to succeed in this position. The right candidate will be detail oriented and able to prioritize assignments. RESPONSIBILITIES: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities as needed. *Answer phones and take messages or field/answer all routine and non-routine questions for project management team. *Log and track project expense reports and Contractor invoices. *Verify Contractor documentation including professional certifications, state business license, and certificate of insurance. *Obtain necessary permits upon request. * Process paperwork for evictions. *Type and design general correspondence, memos, worksheets, charts, tables, graphs business plans, etc. *Schedule and organize complex travel arrangements. Schedule and set up for meetings and activities. *Create and develop visual presentations. *Assist with faxing, copying and miscellaneous in-house reprographics associated with specific projects. *Organize and prioritize large volumes of information and handle confidential and non-routine information. *Work independently and within a team on special, nonrecurring, and ongoing projects. *Establish and maintain efficient office filing system. QUALIFICATIONS: *3 years of construction office administration experience is required. *Strong computer skills required, with demonstrated proficiency in MS Office products, including Word, Excel, PowerPoint, Outlook, etc. *Must be familiar with basic accounting functions. *Excellent oral and written communication skills are essential for this position. *Previous experience in construction, real estate, and/or insurance office is preferred. *Strong organizational, problem-solving, and analytical skills. *Valid California driver’s license is required. *Must have ability to effectively communicate with people at all levels and from various backgrounds with poise, tact and diplomacy. To apply: Please email your resume and cover letter to jobsresponder@gmail.com]]>

<![CDATA[Wanted In Napa, EXPERENCED DMV/ Contract Clerk. ERA knowledge helpful. Must have Auto Dealership experence Responsibilities: • Process all new and used vehicle registration • Prepares tax and title documents • Submits all legal transfer to Department of Motor Vehicle • Stay informed of title regulations and changes • General office duties including AP,AR P/PR + Inventory Requirements: • Minimum of two (2) years of DMV processing • Knowledge of Department of Motor Vehicle title processing policies and regulations • Administrative and clerical procedures and systems ]]>

<![CDATA[AMC would like to announce the opening of an Assitant Manager/Leasing Agent position on a 510 unit property. Jod duties include: Assist the manager in interviewing and hiring of all employees, orientaion and training of new employees. Responsible for inventory and ordering of all supplies, assisting the manager in disciplinary and promotional recommendations, and any other duties that the manager may ask. Responsible for the efficient and timely reporting, maintenance and submission of all administrative forms, files and reports. Must have ability to secure a high percentage of the properties overall closed leases. Responsible for touring prospective residents, leasing apartments and posting rent to the RentRoll tracking system. The Assistant Manager will also be required to lease apartments on a regular basis. QUALIFICATIONS: Previouse property management experience required. Customer service, computer, administrative and marketing skills are preferred. Experience using One Site software is a plus. If you are looking for an exciting employment opportunity, AMC is the employer for you. We offer great benefits including health, dental, vision, life insurance, vacation, holidays, growth opportunity and much, much more. Please email resumes to jobs@amcllc.net or fax to (801)676-1646. ]]>

<![CDATA[Job Title: Administrative Assistant Reports To: Manager, Business Operations Department: Administration Job Location: Hayward, California Position Type: Full-time, Exempt Position Summary: • Support the CEO and his senior management team including but not limited to: calendar maintenance, meeting coordination, direct inquiries and preparation of correspondence. Essential Functions: • Schedule meetings, including but not limited to company meetings and external meetings • Arrange and coordinate necessary preparations and follow-up for meetings, including timely notification and distribution of meeting materials • Assist with creation of meeting materials such as PowerPoint slides and preparation of meeting packages • Arrange travel itineraries for external meetings. Proactively resolve meeting schedule conflicts to achieve optimum results • Manage day-to-day office operations, including but not limited to office supplies, distribution of mail/media news, IT and facilities • Assist with the coordination of office events, including planning, organizing and implementation of event activities Computer Skills: • Proficiency with MS Word, Excel, PowerPoint and Outlook is required (Mac and PC) Skills: • Must be flexible and able to multi-task in a fast-paced and changing environment and possess the desire and discipline to learn and master new information. • Excellent verbal and written communication skills. Must have great interpersonal and communication skills with the ability to interface with all levels of management and associates • Excellent organizational skills and strong attention to detail • Experience handling sensitive issues and can maintain confidentiality • Able to prioritize tasks and work independently and exercise discretion ]]>

<![CDATA[The Position This role requires excellent phone presence and strong interpersonal skills. The receptionist is responsible for the professional and efficient management of telephone calls, messages, and visitors as well as a variety of clerical duties that support the operation and presentation of a professional office. Responsibilities include: •Answers all telephone calls and routes them appropriately •Greets visitors with a smile and maintains sign in/out procedures •Prepares for meetings and coordinates conference room reservations and equipment, food service, cleanup, etc. •Assists customers/staff/etc. with directions to the office and parking •Prepares, processes, and routes all outgoing and incoming mail •Coordinates office supply and grocery orders •Signs for deliveries as necessary and notifies recipients •Maintains confidentiality of organization fiscal and personnel related information •Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor •As needed, assists with clerical tasks to include typing, filing, proofreading and data entry •Assists in other duties as needed and directed Qualifications •2-4 years of experience as a receptionist in a busy office environment •BA or AA strongly preferred •Intermediate/Advanced MS Word and MS Excel Skills •Gmail, Google Calendar and GoogleDoc experience a plus •Demonstrated attention to detail •Ability to complete tasks correctly and on time •Ability to follow instructions & respond to management directives •Capacity to take responsibility, prioritize work, and plan activities •Ability to manage competing demands and use time effectively •Ability to deal with frequent changes, delays, or unexpected events and create solutions •Positive, friendly, up beat attitude •Passion for Solar The Company Sungevity was founded by a strong team that brings together successful start-up experience, environmental activism, and solar industry leadership. Driven by a passion to help spread solar globally, and a frustration with the manual and costly process of selling residential solar solutions in the existing cottage industry, Sungevity created a unique online platform to make it easy and affordable for homeowners to research, buy and install solar systems. Sungevity's early success and growth in the Bay Area has proven the power of this approach and the viability of the platform. Now, Sungevity is increasing the scale and speed of delivering on the mission of spreading solar and thwarting climate change by expanding our footprint across the US and abroad. Culture Sungevity is a fast growing learning organization that strives for ruthless efficiency and SFUN (Solar for Universal Need). We share a passion for solar as a critical wedge to solve the crisis of climate change. We take enormous pride in our unique offering in the solar industry. Our values are to put the customer first with practical, simple, creative solar solutions. Our signature as a team is that we strive to be collaborative, unpretentious, and driven.]]>

<![CDATA[Here's the deal. You can do top-notch work for a world-class organization and make a difference in people's lives. It's that simple. We're The Capital Group Companies, a 78-year-old investment management company that prides itself on creating an environment in which our associates feel they can succeed and be valued for their contributions. We're the home of American Funds, one of the three largest mutual fund families in the United States. The benefits of working at Capital include interesting work, exceptional colleagues, a comfortable workplace, competitive salaries and bonuses, and health and life benefits from day one. This Investment Group Assistant provides administrative support to three investment professionals. Administrative duties include but are not limited to scheduling meetings, maintaining electronic calendars, coordinating travel arrangements and expense reports, providing phone support, filing, editing and sorting incoming mail. Other responsibilities include maintaining and generating spreadsheets and gathering information from data sources (i.e. Bloomberg, First Call, etc.). Additionally, some personal work may be required. Hours are 8:00a-5:00p. Qualifications <ul> <li>At least three years of administrative experience <li>Excellent verbal and written communication skills <li>Strong organizational skills and attention to detail <li>Ability to prioritize multiple tasks in a dynamic, deadline-driven environment <li>Strong computer skills (MS Word, Excel and electronic calendaring) <li>Financial services industry experience in a corporate setting desired <li>Bachelor's degree preferred <li>Additional requirements include the ability to multi-task and meet business needs while remaining flexible with a strong customer-service focus <li>A great team player who is willing to provide support to others in the department is also needed</li></ul> We offer excellent salaries, a progressive environment and a premier benefits package that includes: <ul> <li>Medical, dental and vision coverage effective day one <li>Three weeks vacation in year one <li>15% of annual salary plus bonuses contributed by the company to your retirement plan, up to IRS limits <li>Generous educational assistance <li>Health club subsidy <li>Paid, comprehensive training programs <li>Team-oriented working environment <li>Business casual dress </ul> To apply, please click: <a target="_blank" href="https://sjobs.brassring.com/EN/ASP/TG/cim_jobdetail.asp?clientId=13910&partnerid=13910&siteid=5018&AReq=12201BR&Codes=I-SLA" rel="nofollow">www.capgroup.com/careers</a> We are proud to be an equal opportunity employer. ]]>

<![CDATA[POSITION SUMMARY • Provides onsite administrative support to the Managing Director. • Executes general office and human resources administration. • Provides administrative support for Zinzanni Institute for Circus Arts and educational events. • Supports Managing Director in educational outreach program. • Coordinates workplace safety program. • Administrates the TZ internship program. • Provides local support for the TZ IT staff based in Seattle. • This position works in collaboration with all of Teatro ZinZanni’s departments with a main focus on administrative support in the areas of production, workplace safety, finance, IT, payroll and human resources. ___________________________________________________________ SHOW SUMMARY Teatro ZinZanni presents a full evening of entertainment, combining cirque artists, European cabaret, contortionists, jugglers and illusionists with live music and a gourmet five-course meal. Set in an antique jewel box tent imported from Belgium, Teatro ZinZanni is located on San Francisco’s historic Embarcadero at Pier 29. Teatro ZinZanni San Francisco was created and produced by One Reel in 2000. JOB QUALIFICATIONS • College graduate preferred • 4 years of experience in a busy office environment • Positive, pro-active personality • Experience handling money, financial reconciliation • Computer literate – including use of Mac operating system and MS Office software, particularly spreadsheet applications • Highly organized multi-tasker • Excellent written and verbal communication skills • Impeccable attention to detail • Knowledge of general office procedures and systems • Able to work independently and collaboratively • Discreet, diplomatic demeanor • Able to work into the evenings or on weekends. • Comfortable leading meetings Additional Preferences and Responsibilities: • Previous experience with Filemaker, accounting software • Enjoys theater or other creative working environments WORKING CONDITIONS/ENVIRONMENT Works in a general office environment. Position is primarily sedentary; must be able to regularly use hands and fingers as with a computer; must be able to regularly speak and write in English; and occasionally lift up to 25 pounds. Must be able to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Must be able to climb a ladder to examine work environment as are typical for backstage and on stage theater envirnment. Specific vision abilities required by this job include close vision, distance vision, color vision, seeing in dakened environment as typical for a backstage environement and ability to adjust focus. ]]>

<![CDATA[Skidmore, Owings & Merrill LLP’s commitment to design excellence—coupled with our sophistication in building technology—has resulted in some of the most important contributions to the built environment of this century. As an interdisciplinary practice, we have award-winning studios in architecture, structural engineering, urban design and master planning, interior design, and graphic design. Our landmark projects include Sears Tower and John Hancock Tower in Chicago, Lever House in New York, and the Bank of America Headquarters Tower in San Francisco. Recent work in San Francisco includes the iconic San Francisco Airport International Terminal, the Transbay Terminal Area Master Plan, St. Regis Hotel and Residences, and the Cathedral of Christ the Light in Oakland. Our unique presence in the Far East, especially China, includes recent award winning projects such as the Pearl River Tower, Poly Guangzhou, The New Beijing Poly Plaza, Nanjing Jinao Tower, and Jinling Hotel Tower. In keeping with our legacy as pioneers of design and building technology, we are increasingly incorporating building information modeling (BIM) systems and sustainability solutions into our design process. Our firm was also awarded a patent for a device developed by our structural engineering practice that mitigates seismic damage in buildings. Our far-reaching portfolio includes higher education buildings, health care facilities, civic buildings, residential developments, corporate offices, financial institutions, commercial and retail facilities, religious buildings, airports, and recreational and sports facilities. SOM is an international practice, with offices in San Francisco, Chicago, New York, Washington D.C., London, Shanghai, and Hong Kong. Executive Assistant We are seeking an Executive Assistant for our downtown San Francisco office to support 3 executives. The ideal candidate will be high energy, big-picture minded and will embrace the idea of 'being part of the solution, regardless of the problem'. This position provides an excellent opportunity to work in a creative environment. A highly flexible and team-oriented attitude is essential. Duties and Responsibilities: • Handle heavy correspondence via phone, email and memorandum. • Regularly arrange domestic and international travel; coordinate visas as required. • Maintain Outlook contacts and calendars for assigned Partner and Director’s. • Schedule and manage in-house meetings. • Complete expense reports. • Screen calls and incoming mail. • Create and maintain contracts, work authorizations, project memos, meeting minutes, project schedules and letters of agreement. • Provide creative support to studio to include scanning assistance, material gathering and organizing, marketing and promotional support. • Perform other support tasks as assigned, including occasional reception relief. Background and Skillset: • Minimum of 5 years experience in an executive assistant role supporting multiple executives. • Comfortable and confident when interacting with executives and staff of all levels. • Must have exemplary verbal and written communication skills with the ability to handle sensitive correspondence regularly. • Demonstrated ability to excel in a fast-paced environment. • Exceptional teamwork skills. • Excellent ability to multitask and prioritize. • Excellent attention to detail. • Strong customer support skills. • Strong Microsoft Word, Outlook, PowerPoint and Excel skills. • Strong MS Project skills highly desirable. • Previous experience working in a partnership is highly desirable. • Ability to speak Mandarin or Spanish is highly desirable. Position is not eligible for relocation or employment visa sponsorship. CONTACT US: Email: hrsomsf@som.com Fax: 415- 352-3888 Attn: HR Mail: One Front Street, Suite 2500, San Francisco, CA 94111 LOCAL CANDIDATES ONLY! Please include cover letter, job code & hourly wage requirements with resume. No calls please. SOM is an Equal Opportunity Employer that strictly adheres to all Affirmative Action guidelines and regulations. ]]>

<![CDATA[The Company: Founded in 2004, MediCann, Inc., licensed with the California Medical Association, is a statewide network of 21 clinics with a geographic span from Eureka to San Diego. MediCann is a group of alternative & integrative medical clinics dedicated to providing health & wellness services, including medicinal marijuana evaluations. We are expanding our Operations & are in need of Full Time/Temporary Clinic Administrator for the Santa Rosa area. The position is for 4 months but there are opportunities for a floater and or permanent position in the future. There is also huge potential for advancement for those with the skills & desire to grow with our rapidly changing young company. The Position: The Clinic Administrator is responsible for the appearance & performance of the MediCann Clinic. You are the front line for MediCann & the representative of MediCann policies, procedures & standards. It is important for you to assess, troubleshoot & handle situations. You ensure that patients receive the best possible care in accordance with the mission & values of MediCann. Qualifications: • Medical Assistant Training • Previous Health Care/Medical Office Experience • Outgoing, Analytical & Self Reliant Personality • Basic Computer Experience in Word Processing, Microsoft Office, Outlook, etc. • Accurate Data Entry, Correct Spelling & Grammar • Detail-Oriented/ Multi-Tasking • Willing to learn about Medical Marijuana & its effects. • Ability to learn the laws related to compassionate recommendation/use of Medical Cannabis (Proposition 215/SB 420) & HIPAA regulations. • Bilingual English/Spanish a big plus although it is not required. Duties: • Able to perform the Clinic Administrator position with minimal supervision • Willing to travel or cover for Clinic Administrators that are sick or on vacation • Assist training new Clinic Administrators in your area • Maintain harmonious relationship with doctor & patients • Attend weekly Clinic Administrator meetings • Responsible for daily financials & depositing of daily cash • Responsible for accurate & correct patient data in clinic • Manage Clinic Maintenance (Maintain routine order & cleanliness in clinic, carpet cleaning, landscaping, repairs) & relay to supervisor what is necessary. The Clinic Administrator reports directly to the Senior Clinic Administrator. Starting wage: $15.00 per hour The position is scheduled to start the beginning of April. Please, no calls, faxes or drop-ins. Please cut and paste your resume into the body of the email … we do not accept attachments. Only qualified applicants will be considered ***MediCann is proud to be an Equal Opportunity/Affirmative Action Employer *** www.medicannusa.com ]]>

<![CDATA[This is a prime opportunity for a motivated professional to start their career with a leading firm as the Receptionist in their San Francisco office. The performance-driven team of this prestigious firm is looking for someone who enjoys working in a highly visible position and is eager to create a positive experience for all callers and visitors. In this role, impeccable punctuality is required as well as an excellent phone presence and strong interpersonal skills. Responsibilities: - Answer, screen, and route incoming phone calls and inquiries. - Create a pleasant and positive environment for important visitors and high-end clients. - Assist with special projects and event coordination, as needed. - Manage the conference room schedule. - Type correspondence, coordinate shipping and mailing, update databases, and handle a variety of administrative responsibilities. Qualifications: - 2+ years previous corporate experience required. - Must have the ability to multitask and remain organized. - A positive attitude, professional demeanor and the ability to stay calm under pressure. - Proficiency in all MS Office applications (Word, Excel, Outlook, and PowerPoint). - Outstanding communication skills, both written and verbal. - A college degree is strongly preferred. As a smart and savvy professional who knows how to get things done, this is your chance to advance your career with a fantastic firm! This position offers excellent compensation and full paid medical, dental and vision benefits. To apply, please submit your resume in Word format with “Receptionist” in the subject heading. ]]>

<![CDATA[Boutique private equity firm is looking for a top-notch Executive Assistant to support a C-level executive in their San Francisco office. We’re looking for someone with the highest degree of professionalism and integrity to perform a range of duties, which will frequently require handling matters of great importance and sensitivity. The successful candidate will be sophisticated with a positive demeanor, and strong initiative to keep all the daily details in place for this busy executive. Responsibilities: - Mange executive’s calendar including scheduling and planning meetings and conference calls. - Coordinate complex travel accommodations including flights, hotel reservations, maps, directions, and ground transportation. - Organize the preparation and provision of materials and binders for meetings and programs. - Create general correspondence, including letters, memos, e-mails, and reports. - Maintain general office functions by updating and maintaining databases and files, preparing and processing expense reports, filing, faxing, copying, etc. Qualifications: - Solid experience working in a one-on-one support role to a high-level executive. - Ability to multitask and effectively balance competing deadlines while staying organized. - Excellent communication skills for frequent interaction with all staff levels and regular contact with high net-worth clients. - High level of proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint). - 4-year college degree strongly preferred. Join forces with this boutique firm and enjoy a competitive salary and excellent benefits package including medical, dental, and vision. To apply, please submit your resume in Word format with “Executive Assistant” in the subject heading. ]]>

<![CDATA[Front Office Assistant Hearing Aid Practice in Novato looking for a part time front office assistant. Qualifications: Excellent oral and telephone communication skills Basic computer skills Outstanding customer service skills The ideal candidate must be friendly, service oriented and have the ability to communicate in a professional and mature manner. Older workers encouraged to apply. Please submit your resume by e-mail. ]]>

<![CDATA[Employee Benefit brokerage firm in Burlingame is looking for a mature person to work Part-time to handle such duties as Data Entry, Filing and Bulk-Mailing, but not limited to. Applicant must be flexible in handling priorities in a fast pace environment. Strong attention to detail and accuracy in a Data Entry environment. Strong computer skills. Email resume to Mark@AGSieben.com or fax to 650-558-4106.]]>

<![CDATA[Solar Sales Administrator Sun Light & Power – The Solar Experts Since 1976 www.sunlightandpower.com Company Profile: Sun Light & Power (SL&P), The Bay Area’s longest serving installer of Solar Thermal and Photovoltaic (PV) systems is experiencing rapid growth. For further information on our organization, please see our website: www.sunlightandpower.com Position Summary: Work in a fast-paced, high energy department in a senior administrator support capacity to assist the entire sales/marketing department in sales and customer service functions. Responsibilities: A very strong attention to detail Assist in compiling contract & rebate documentation for new sales Assist with database management as well as provide specific and regular reporting Provide exceptional communication skills to support customer needs as well as in house departments Work with various departments such as engineering, project management, Rebate Group, Upper Management, etc. Perform additional duties and responsibilities assigned by Sales/Marketing Manager, Director, and possibly Consultants Strong ability to navigate through unknown circumstances Qualifications: College degree preferred At least 5 years of experience in Business to Business Sales Supporting Role Knowledge of Solar Business a plus Ability to work in a team setting at Berkeley office with Sales Team daily and interface with cross function departments successfully Excellent sales, customer service, and phone etiquette skills Excellent analytical, problem solving, and quick trouble-shooting skills Excellent attention to detail, ability to multi-task, and work in fast-paced environment under tight deadlines Professional, pleasant, warm demeanor and appearance in all situations Proficient computer skills including MS Word, Excel, Outlook, Salesforce.com Compensation: Hourly rate with benefits Please email your resume, cover letter and salary requirements for consideration to jobs@sunlightandpower.com. Please indicate on the subject area of your email: Solar Sales Administrator **Due to the great number of resumes we receive daily, we regretfully are unable to respond individually to each person interested in our company, or answer inquiries regarding the status of a particular resume. If there is interest in interviewing you for an available position within our company, a representative from the Human Resources Department will contact you in the near future.** Thank you for submitting your resume! Our office is dog-friendly ]]>

<![CDATA[If you are interested and qualified, please apply online at the following link: <a href="http://www.openwave.com/careers/search_jobs.html?locale=en-us&cpUrl=http%3A%2F%2Fcareers.peopleclick.com%2Fcareerscp%2FClient_Openwave%2Fexternal%2Fgateway.do%3FfunctionName%3DviewFromLink%26jobPostId%3D7075%26localeCode%3Den-us" rel="nofollow">http://www.openwave.com/careers/search_jobs.html?locale=en-us&cpUrl=http%3A%2F%2Fcareers.peopleclick.com%2Fcareerscp%2FClient_Openwave%2Fexternal%2Fgateway.do%3FfunctionName%3DviewFromLink%26jobPostId%3D7075%26localeCode%3Den-us</a> Position Description • Manage calendar, schedule meetings and make decisions for our CFO and VP of Human Resources. • Answer phones (screen calls, take messages, call back). • Prepare submit/track expense reports • Manage travel arrangements international and domestic (using internal travel department). • Create/modify presentations & spreadsheets (may be of a highly confidential/critical nature). Open mail, type correspondence and arrange feedback as needed (may be of a highly confidential/critical nature). • Coordinate and manage meetings, events, space plans, off sites, and take meeting minutes • Track and follow up on various action items to ensure schedules and due dates are met. • Coordinate high-level activities between executives and external business. • Greet and escort visitors and customers. • Working closely with administrative assistant team. Position Requirements High School diploma, or equivalent, AS, or BS in a related field is preferred. 7 + years administrative experience with 3 - 4 years experience supporting Vice President and above. Demonstrated experience in representing the Executive offices and company at all times. Technically savvy professional with some IT background. Strong skills in Word, Excel, Power Point, SharePoint and other specialized computer programs. Working knowledge and everyday familiarity with SMS messaging, wireless internet access and handheld wireless applications. Expert level communication skills, both written, verbal and on the telephone. Demonstrated ability to exercise a degree of discretion judgment and be comfortable dealing with a large range of internal and external high-level managers, executives, organizations and confidential data. Proven experience in working in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient. Proven experience in prioritizing and managing multiple projects simultaneously, following through on issues in a timely manner. Proven knowledge of how to work effectively and professionally with all levels of internal and external customers. Strong organizational, analytical and interpersonal skills as well as a professional demeanor while communicating effectively with all levels of management. Demonstrated characteristics of a self-starter. Expert in working both in a team environment and independently. Demonstrated ability to make decisions on behalf of CXO/OCO individual. Company Description Openwave Systems Inc. (Nasdaq: OPWV) is the leading independent provider of open software products and services for the communications industry. Openwave's breadth of products, including mobile phone software, multimedia messaging software (MMS), email, location and mobile gateways, along with its worldwide expertise enable its customers to deliver innovative and differentiated data services. Openwave is a global company headquartered in Redwood City, California. For more information please visit www.openwave.com. Openwave is an Equal Employment Opportunity, Affirmative Action Employer that complies with all US federal and state laws regarding non-discrimination. ]]>

<![CDATA[SAN RAMON FINANCE COMPANY SEEKS BRIGHT HIGHLY ORGANIZED PERSON WITH PHONE AND COMPUTER SKILLS. FULL TIME M-F 8:30-5PM PLEASE CALL 925-498-2425 AND SOMEONE WILL GET BACK WITH YOU TO SET UP AN INTERVIEW. ]]>

<![CDATA[Document Control Coordinator Quality Assurance Systems WE'RE ABOUT A BETTER TOMORROW. As the number one natural nutrition company in the U.S., Shaklee has been making people healthier for over 50 years. We offer the highest quality natural nutrition and personal care products, environmentally-friendly, non-toxic household products, and air and water purification systems that have helped millions enjoy a healthier life. And we've made it part of our job to make the planet healthier along the way. POSITION SUMMARY: The purpose of this position is to control the content, format, processing and distribution of all base business and some pharmaceutical product technical documents to assure that they comply with the company and regulatory requirements. Make sure documents are processed in a timely manner to support the current contract manufacturing sites in the U.S. and International markets. This position is also responsible for controlling the product master, label artwork standards and the program for designing controlled document templates. Essential Functions: · Controls the approval and distribution process of base business and pharmaceutical technical documents (U.S. and International) in a timely manner to support the manufacturing and testing schedules at Shaklee and contractor sites. · Edits documents if necessary to meet standard format requirements. · Maintains the electronic document libraries in AS400 shared folders, as PDF files for public use, and as hard copies files. · Maintains change control of all base business and some pharmaceutical documents at the contract manufacturing locations and testing laboratories. · Maintains the Bill of Materials file in BPCS. Creates Product Specification Books for production and bidding purposes. · Controls the approval and distribution process of Product Master Samples and Color Standards at contract manufacturing and testing facilities. · Performs computer graphic imaging of label artwork, equipment drawings and packaging components and embeds in a MS WORD document. · Develops and prepares monthly document approval cycle performance reports. · Participates in project team meetings to assure that all documents are prepared and processed according to schedule. · Clerical support as needed. Position Requirements: · A minimum of 3 years document management experience. · Knowledge of electronic document management systems. · Proficient in MS Word, Excel, Access, graphic imaging, AS400. · Excellent oral and written communication skills. · Type 50 WPM or better. · Bachelor's Degree preferred · AA degree in English, Business or Science · Able to lift boxes of samples and documents (max. 30 lbs) Please apply to: <a href="http://tbe.taleo.net/NA2/ats/careers/jobSearch.jsp?org=SHAKLEE&cws=1" rel="nofollow">http://tbe.taleo.net/NA2/ats/careers/jobSearch.jsp?org=SHAKLEE&cws=1</a> ]]>

<![CDATA[The following skills are required: -Answering Phone, filing, Intermediate knowledge of Microsoft Word, Excel, and Outlook, downloading plans and documents from an online source, answering emails, sending faxes, making copies, adminsitrative assistance, assembling project data workbooks, and various other tasks. Must have firm knowledge of basic math skills! Send resume for consideration.]]>

<![CDATA[Borel Private Bank & Trust Company, headquartered in San Mateo, California, is a wealth management firm offering private banking, investment management, and financial planning services to our clients. Not only is Borel Private Bank & Trust Company the best place to bank, it is also the best place to work, having been voted one of the Best Places to Work in the Bay Area 2010 - 2004 by the Business Times and Business Journal! An attractive work environment, combined with excellent salary and benefits, makes Borel Private Bank & Trust Company an ideal choice for your banking career. Borel Private Bank & Trust offers a competitive salary, bonus program, 401(k) and excellent career growth opportunities. Job Summary: Organize and prepare to send residential mortgage loan packages that have funded to investors by lock expiration date. Follow up with the investor to get conditions to purchase the loan in a timely manner. Review and correct all mortgage loan files to ensure compliance of HMDA requirements. Input/import HMDA data correctly within our reporting software for submission. Organize file room for all mortgage loans. Responsibilities: Secondary Market: • Manage pipeline for expiration dates for loans sold in the Secondary market. • Package, ship and scan loans sold in the Secondary market. • Follow up and clear suspense conditions as set forth by investors. • Register loans sold in the Secondary market with MERS. • Update registration and shipping information into Encompass. Compliance: • Review and correct all loan files for HMDA data quality. • Input/import all HMDA data in HMDA reporting software. • Analyze production and provide management with requested reports within HMDA reporting software. Portfolio Loans: • File Portfolio loans in file room accordingly. • Pull and track any Portfolio loans requested from file room as needed. • Order tax service. Qualifications: Education/Experience: AA in Business Administration or Marketing (including coursework in Accounting/Finance, Marketing, Information Technology, Business Law or relevant field) or equivalent combination of education and relevant business experience. Residential real estate lending experience required with a minimum of two years mortgage banking experience with a minimum of one year with loan operations experience and preferably in the area of shipping or HMDA compliance. Technical Competencies: • Computer literate with a working knowledge of Windows based environments. • Complete knowledge of loan closing documentation and standard stacking order. • Strong working knowledge of mortgage originations, processing, underwriting and compliance. Personal Competencies: • Strong attention to detail • Strong organizational skills • Ability to work under pressure of deadlines • Excellent communication skills (verbal, written, negotiating, listening) • Cooperative, team-player • Problem-solving skills to reflect level of responsibilities • Demonstrated ability to handle multiple projects and assignments; able to prioritize and meet deadlines. • Demonstrated ability to work independently with minimal supervision • Ability to research issues as they arise and make recommendations for or implement resolution • Effective interpersonal skills • Models high performance levels, motivation and personal integrity For this position, submit your résumé via e-mail. No telephone calls please. For more information about Borel Private Bank, please visit our website at www.borel.com. Borel Private Bank & Trust Company is an Equal Opportunity Employer. ]]>

<![CDATA[CASE ADMINSTRATOR/ANALYST Oakland $44,917 - $56,172 DOE The U.S. Bankruptcy Court seeks self-starters for its Oakland division to maintain the official summary of pleadings on the docket from opening to final disposition. Interprets documents, and makes timely and accurate summary entries of all documents and proceedings submitted to the court (e.g., pleadings, petitions, motions, complaints and orders). Ensures that all automated entries are appropriately linked for proper case management. Prepares documents such as notices, judgments and orders, and transmits to appropriate parties. Reviews and evaluates all case management reports in order to keep management and immediate staff informed of case status. Scans and converts paper documents into image files. Responsible for setting and noticing dates and times for hearings, trials and conferences. Ensures the record is accurate, complete and timely so as not to negatively result in a substantial and systematic impact on the overall court and persons outside it. Receives and reviews incoming documents, which become the official basis of court actions, to determine compliance with appropriate rules, practices and/or court requirements. Closes cases upon receipt of terminating documents, such as judgments and closing orders. Addresses inquiries regarding case filing and case information. Continuously tracks cases, including the relationships of case events and their status. Performs Electronic Court Recorder Operator duties. Performs back-up Courtroom Deputy duties. Performs other job-related duties as assigned. Performs customer service duties at Intake and/or by telephone for purposes of providing basic procedural information to the public, bar, and the court, and cashiering duties for collecting court fees. • 1+ years of full-time (or equivalent) progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. • Must be familiar with a wide variety of software applications. • Ability to communicate effectively orally and in writing. • Excellent customer service skills. • Ability to follow detailed instructions and multitask. • A bachelor’s degree from an accredited college or university, and experience in bankruptcy or a closely related field are preferred. • Must be willing to fully participate in a team environment. Generous federal government benefits package. Send cover letter & resume to: Human Resources Section, U.S. Bankruptcy Court, P.O. Box 7341, San Francisco, CA 94120-7341; FAX: 415-268-2380; or E-mail: jobs@canb.uscourts.gov (submissions which are sent by FAX or E-mail should not be duplicated by regular mail). Please specify the Case Management Analyst position and Oakland location in the cover letter and/or e-mail subject line. OPEN UNTIL FILLED. Interviews will be conducted as soon as possible. EOE. Complete position description and requirements on www.canb.uscourts.gov. ]]>

<![CDATA[Organization Overview: Satellite Housing is a growing non-profit organization that provides affordable, service enriched housing that promotes healthy and dignified living for people with limited options. Since 1966, Satellite has been a leader in the development of affordable housing for low-income people, providing a unique service enriched environment and maintaining a long-term commitment to its residents through responsible ownership and quality property management. Satellite currently serves over 1,500 residents throughout the Cities of Oakland, Berkeley, Walnut Creek, Newark, Fremont and Pittsburg. The Administrative Assistant will be the core administrative support for two large properties located in Downtown Oakland and is responsible for the day-to-day administrative support for these properties. Duties include, but are not limited to: • Answering incoming calls, directing callers to appropriate personnel; • Monitor visitor access to building, greet visitors and staff in a professional and courteous manner, determine nature of business; • Responsible for incoming & outgoing mail and faxes: receive, sort, and route mail & other courier shipments, operate postage scale & meter, send faxes, and promptly retrieve & route incoming faxes; • Maintain office equipment: paper, staples & toner in copy machines; paper & ink cartridges in fax machines and printers; postage machine fully operational, etc.; • Assist the Property Manger & Assistant Property Manager in leasing apartments, move-ins and move-outs; • Assist Property Manager & Assistant Property Manager with tenant files and assist with tenant concerns and complaints; • Maintain waiting list database, filing system and leasing and occupancy reports; • Prepares work orders for completion by maintenance staff; • Additional duties as assigned by management. Qualifications: • High school degree or equivalent is required, along with least one year of clerical support experience. • Previous experience working in the affordable housing industry preferred. • Strong organizational and computer skills required, with knowledge of Excel, Word & Outlook. • Must be sensitive to the needs and concerns of seniors and their families; • Must have experience working within a multi-cultural team environment; • Must have excellent customer service skills; • Must have excellent written and oral communication skills, a writing sample will be required. • Bilingual in Spanish, Mandarin, and Cantonese a plus. Come join our growing organization! Satellite offers excellent benefits! Medical, Dental, Vision, Long Term Disability (LTD), Life & Accidental Death & Dismemberment Insurance, Flexible Spending Account/Section 125 Cafeteria Plan, Corporate Wellness program through Healthy Roads and membership discount provided by 24 Hour Fitness; Paid Holidays, Vacation, Sick & Personal Holiday; 401 (k) Retirement Plan, Credit Union Membership, and more! Send résumé to jobs@satellitehousing.org or fax to (510)647-0717. Please write “Admin Asst” in the subject header of all e-mails. Emails without this subject header will not be considered. Satellite Housing is an Equal Opportunity Employer. ]]>

<![CDATA[Open walk-in interview on March 19, Friday, from 9:30AM to 12:00PM. 1021 Yosemite Drive, Milpitas, CA 95035 Ask for Spring Design Responsibilities: - Operation liaison between: customers, RMA, production, procurement and logistics; - through 800 number, email and web-site. - Sales account maintenance and provide technical and administrative product information for clients; - Performs daily clerical and office maintenance tasks, such as typing correspondence, coordinating, date entry, quotation and processing documents; - Responsible for internal sales order entry, paperwork approval, forecast updates, successfully manager and overcome any objections; - Monitor inventory, follow up with purchasers; enter and monitor clients orders, facilitate credits issues and negotiate returns. - Work with accounting department to help keep accounts receivable current and work with RMA staff to expedite any pending RMAs; - Produce reports as necessary Requirements: - Strong communication skills across multiple disciplines, cultures and geographies, demonstrated communication skills includes written, verbal, - Excellent phone demeanor and customer orientation; - Experience entering, tracking and reporting data on e-commerce activities; - Consistent track record of meeting or exceeding assigned tasks; - Ability to work under deadlines, time constraints, ability to multi-task; - Minimum 2 years sales coordinator experience; - 2 or 4 year college degree with internet commerce experience; - English is required and Chinese languages a plus ]]>

<![CDATA[Small civil litigation firm looking for very bright people with a college degree and excellent analytical skills to review, analyze and code civil litigation documents in an online Summation database. Looking for full-time help for 1-2 months. Must be willing to pitch in as needed with general trial preparation tasks as needed, including indexing of documents, photocopying, scanning, etc. $20/hour.]]>

<![CDATA[This is a full-time W2 contract to perm position We are looing for an Administrative Assistant who has worked in Facilities for a Corporation who also knows Accounts Payable. We are looking for somebody who knows how to juggle many tasks at the same time and know Accounts Payable as well as knows Administrative Assistant work. This position has the responsibility of doing all the Accounts Payable work as well as juggling several tasks at the same time, taking notes in meetings, putting together spreadsheets, writing up memos, scheduling traveling etc. You must be very professional with your presence, communication and people skills. You must know AP, MS word, Excel, PowerPoint, scheduling travel arangement, dictation etc. This is a full-time position, Monday through Friday, from 8:30AM to 5:00PM, 40 hours+ a week. This position is available immediately, so if you are qualified and available, please e-mail us your resume ASAP ]]>

<![CDATA[This is a unique opportunity for someone who enjoys being involved in everything and wants to work with a small professional company in the South of Market District of San Francisco. We are seeking an Administrative Assistant who: • Thrives in a busy environment while multi-tasking • Is happy working independently as well as part of a team • Has a can-do attitude • Is a self starter who is very organized and detail oriented (likes to make lists) • Is pro-active rather than re-active ABOUT THE POSITION The Savant Group, a small wealth management firm, is seeking a Full-Time Administrative Assistant to provide administrative support to all advisory staff, the operations staff, and management. While this is an entry level position and we will train the right person, at least 2 years office experience is preferred. Title: Administrative Assistant – Entry Level Reports to: (1) Vice Present of Client Services; and (2) CFO Salary: Based upon experience - Permanent Full-time Work Schedule: Monday through Friday, 8:00 am – 5:00 pm Benefits: Permanent Full-Time Position 90 day performance review (from start date of employment) before permanent employment offered Paid Medical: Employer will pay up to $250 / month towards medical. Eligibility for medical coverage is subject to a six month waiting period; Optional HSA Plan and Flexible Benefit Plan, employee funded Paid Vacation: 5 days 1st year and an additional 2 days per year up to a maximum of 15 days Paid Wellness Days: 4 days plus 1 floating day per year Paid Holidays: 8 paid holidays per year 401(K) Annual Performance Reviews MINIMUM REQUIREMENTS • 2 years prior office experience preferred • Excellent written and oral communication skills • Office organization including setting up filing systems and maintaining existing systems. • Use of all basic office machines (copier, fax, scanner, printers, postage meter, binding, etc). • Practical experience with Word, Excel, Powerpoint and Outlook, in a PC environment • Email and internet savvy • Excellent organization skills • Ability to work in fast-paced, flexible environment. • Tech savvy (software and hardware) and ability to trouble shoot minor software or hardware issues a plus GENERAL DUTIES (Including, but not limited to): • Provide administrative and marketing support to all advisory staff, the operations staff, and management • Receptionist telephone support and front entry greeter • Scanning, copying, filing, faxing, monitoring daily backup and processing mail • Word processing and spreadsheets • Errands (post office, lunch, etc.) • Invoice processing (data entry) and expense reports • Office supplies, refreshments, and dishes (coffee cups, etc) • Meeting/Conference Room preparation (refreshment and projector setup) • Prepare / bind client presentations , maintain and update marketing materials and brochures • General office upkeep and maintenance • Library upkeep • Other tasks as assigned ABOUT OUR COMPANY The Savant Group is a privately held, independent SEC Registered Investment Advisor that helps their clients plan, build and sustain their financial security. We have been in business for almost 20 years. We are a small but professional firm comprised of about 20 employees with three offices. For more information about us, please visit our website <a href="http://www.thesavantgroup.com" rel="nofollow">http://www.thesavantgroup.com</a>. TO APPLY • Email your resume with a cover letter to phunt@thesavantgroup.com. • In your cover letter, please include your salary requirements and send in either word or PDF format. • Put in the email subject line “The Savant Group Admin Applicant”. • Applicants only. • Please, no phone calls about this job. Due to the volume of responses, we cannot reply to everyone, but we do thank you for your interest. Please do not email or call directly. Interviews will be conducted beginning March 29, 2010. Employment will probably commence no later than Monday, May 3, 2010. ]]>

<![CDATA[ Seasonal Office Assistant Needed to start IMMEDIATELY: P.I.E. is a non-profit agency that coordinates and manages the exchange of high school students from more than 40 different countries. This non-profit company is seeking a seasonal Part-Time 15-20 hrs/wk employee (Monday-Friday HOURS). Mailroom type responsibilities include, but not limited to: Heavy document filing and copying, stuffing envelopes, assembling packets of information, faxing, typing, and other general office duties. This is an entry-level position and we will train. Qualifications: must be extremely Detail-oriented, ability to multi-task a plus <div> Compensation: $12.50 p/h to start</div> <div>  </div> <div> <a href="http://www.fulttons.com" rel="nofollow">APPLY HERE WITH RESUME</a></div>]]>

<![CDATA[Amy’s Kitchen is a family business committed to producing truly delicious, easily prepared vegetarian meals made with natural and organic ingredients. We are currently seeking an energetic and creative SALES COORDINATOR to handle many of the maintenance and administration tasks related to our Trade Management & EBS software systems. Additionally, this person will be responsible for various tasks and projects which help support the Sales department. This person will be the main liaison between Customer Service and Sales helping research and resolve order-related issues. ESSENTIAL DUTIES AND RESPONSIBILITIES May include the following. Other duties may be assigned. • Administration and Maintenance of Trade Management and EBS systems: <ul>o Help setup new customers and maintain territory assignments. o Maintain database of broker contracts and commission rates. o Work closely with Field Sales Administrators to insure all promotional offers are input accurately in Trade Management. o Research customer price discrepancies and take appropriate steps to resolve in a timely manner.</ul> • Help maintain, improve and create various forms and tools used by the Sales Team. <ul>o Store tour forms, order forms, product fact sheets, retail price surveys, etc.</ul> • Work with other team members to plan and complete key projects within a given time frame. • Help distribute relevant information from the Sales Department to other internal departments such as: Production Planning, Accounting, Customer Service, etc. <ul>o Price changes o Distribution changes o Customer information</ul> • Maintain and distribute price lists, price changes and approvals. • As needed, help support requests at the customer level for insurance certificates, product samples and sales materials QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. • Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. • Strong communication and administrative skills needed. • Fluency in MicroSoft Excel, Power Point and Word. • Energetic and creative • Flexible to expand beyond scope of activities listed above to undertake projects to benefit sales objectives set by the sales team. Amy’s Kitchen offers a competitive compensation and benefits package. Please send your resume in plain text, HTML, or PDF format to: employment@amyskitchen.net e-fax it to 866-432-9078 EOE M/F/D/V ]]>

<![CDATA[Busy medical/psychological practice in the North Bay is seeking a medical biller/administrative assistant, who is able to start next week: Candidate must possess the following characteristics: * MINIMUM of 3 years experience with medical billing (including Medicare, Insurance, Authorizations, ect) * Be highly professional in demeanour and appearance * able to communicate with a variety of professionals in the medical/psychologcial community and cultivate relationships * Good communications skills and patience with clients * Highly organized, efficient, and independent. MUST be a fast learner and worker * Knowledge of computers and various operating systems * Able to work Part Time (25-30 hours to start, eventually increasing over time) during PEAK daytime hours * Long term commitment required NOTE: Candidates who DO NOT have a minimum of 3 years experiencing with MEDICAL and Psychological Billing, authorizations, and experience with Medicare will not be considered for this position COMPENSATION: $14.00, with the ability to advance over time. ]]>

<![CDATA[HIGHLINE AUTO DEALER IS LOOKING FOR A SELF MOTIVATED SERVICE CASHIER. THE IDEAL CANDIDATE MUST POSSESS EXCELLENT CUSTOMER SERVICE SKILLS, BE ABLE TO FOLLOW DIRECTION, HAVE FANTASTIC INTER PERSONAL SKILLS AND COMPUTER SKILLS. A CLEAN DRIVING RECORD IS NECESSARY. THIS IS A FULL TIME POSITION AS FOLLOWS: 7 A.M. TO 6 P.M. ON MONDAYS, TUESDAYS, FRIDAYS, AND SATURDAYS. COMPLETE BENEFIT PACKAGE OFFERED. TO APPLY, GO TO OUR WEBSITE AND CLICK ON "CONTACT US": www.bmwconcord.com NO PHONE CALLS PLEASE!!!!!!!!!!!!!]]>

<![CDATA[Part Time Office Assistant in Walnut Creek is needed to assist in filing and copying legal files for Workers Compensation cases. Must be dependable and available to work between Monday-Friday 9 AM to 5 PM (4 days per week maximum). $9 to $10 per hour to start, depending on experience. Must have office experience. Must be able to start immediately. E-Mail Resume to: MediRecords@aol.com]]>

<![CDATA[The Health Trust is leading the community to advance wellness in order to transform Silicon Valley into the healthiest region in the country. The Health Trust's programs, partnerships, collaborations and grant making activities are strategically focused on supporting those individuals and communities that do not have access to the health-related services and resources they need. Title: Executive Assistant Days/Hours: Full Time – Monday through Friday, occasional evenings and weekends may be required The Executive Assistant provides a wide variety of skilled administrative support to the Chief Executive Officer, Chief Operating Officer and Board of Trustees; attends Board meetings or similar meetings to take and transcribe minutes; prepares board packets; maintains intranet for Board of Trustees and Leadership team; responsible for general office operations, coordination and supervision of administrative support staff and providing back up to administrative support staff as needed. • Bachelors degree in Business Administration or related field preferred or related work experience. • Minimum of four years of progressively more responsible work related experience. • Supervisory experience preferred. • Excellent writing and communication skills. • Advanced knowledge of word processing operations, database management, spreadsheet software (Microsoft Office products). • Ability to operate standard office machines and equipment such as calculators, photocopiers, metered mail machine, dictation transcription equipment and any other office equipment necessary to perform job duties. • Ability to accurately compose, proof and edit non-routine correspondence, tables, forms and reports. • Proficient in statistical and narrative typing in order to handle non-routine, complex administrative details. • Ability to oversee record keeping and filing systems. • Ability to prepare complex tables, forms, reports, presentation materials, etc. from rough draft or dictation. • Ability to communicate effectively with a diverse group and maintain a high standard of professional and ethical conduct. • Ability to work independently, exercise good judgment, prioritize and problem solve. • Ability to manage multiple tasks, change priorities and adjust schedule as needed. • Must be available to work varied hours, i.e., evenings and weekends. • Employment background screening required. Benefits: Medical, Dental, Vision, Flexible Spending, Company Paid Life/ADD/LTD, Supplemental Life/ADD, Employee Assistance, Credit Union, Fitness Center Membership, Paid Time Off, Extended Sick Time, Ten (10) Paid Holidays, Paid Jury Duty, Employee Rewards. Email or fax resume to: The Health Trust, Human Resource Department 2105 S. Bascom Ave., Ste. 220, Campbell, CA 95008 Phone: 408-559-5595 Fax: 408-559-3591 Email: resume@healthtrust.org Website: www.healthtrust.org Equal Opportunity Employment ]]>

<![CDATA[Looking for a FULL TIME FRONT OFFICE/RECEPTIONIST (Union City) (pay range $10 - 12/hr) ------------------------------------------------------------------ Your responsibilities in our fast paced environment include: - Answering phone calls - Arranging interviews - Secretarial responsibilities of CEO - Scheduling appointments - Data Entry - Working in insurance and billing activities - Scanning Documents - Making cold calls Ideal candidate with no attitude issues would have - Ability to Multitask - Excellent communication and customer service skills - Personable nature - Professional and courteous attitude - Maturity, work stability and excellent attendance - Ability to prioritize and work in a fast paced environment - Basic computer knowledge - Fluency in English - Ambitious, driven and passion to grow - Bilingual is a plus ]]>

<![CDATA[PLEASE RESUBMIT YOUR RESUME EVEN IF YOU HAVE SUBMITTED PREVIOUSLY! OUR EMAIL SERVER WAS DOWN. Thank you. College degree preferred. Previous experience supporting high level executives, particularly in a CPA firm or other professional services firm a big plus! Multi-talented, multi-tasking individual with excellent communication and outstanding organizational skills for Administrative Assistant supporting two Senior Executives at large San Francisco accounting firm. Duties include but not limited to: · Schedule appointments, travel arrangements, meetings and reservations · Maintain calendars · Responsible for time and expense reports · Maintain contact database · Prepare proposals, manuals, graphics, and correspondence for distribution and presentation · Schedule conference calls, process mail, faxes, etc. · Manage confidential and time sensitive client documents, tax and financial statements · Act as liaison between departments · Must have excellent computer skills including MS Word, Excel, PowerPoint and Outlook. Knowledge of Adobe, E-Pace, and ProSystems a plus · Basic accounting skills a plus · Must have excellent written and oral communication skills · Other administrative duties as needed Immediate need! If you are interested in this position, please fax your resume to (415) 392-4420, or email to the address above. PLEASE PUT THE JOB TITLE IN THE SUBJECT LINE OF YOUR EMAIL OR WE WILL NOT OPEN YOUR EMAIL. Park Personnel is a full-service, San Francisco based staffing firm ]]>

<![CDATA[Burlingame Print Distributor looking for a self motivated, enthusiastic individual to provide full time Account Manager/Customer Service to their large client base. Job Description: Full Time Monday-Friday, 8am-5pm Liasion between customer, sales staff and vendors Answer phones and assist customers with orders and questions Quote and write orders for clients Job Follow Up Problem Resolution Qualities: Strong Work Ethic Outstanding Verbal and Written communication skills Proficient in Microsoft Word, Excel and Outlook Excellent Phone Demeanor Ability to work under tight deadlines and time constraints Ability to MULTITASK MUST BE RELIABLE!! 2 Years of office Admin Asst./Account Manager experience required. ]]>

<![CDATA[Marinello Schools of Beauty with more than 100 years of educating the finest cosmetology professionals has 41 accredited campus locations in Northern California, Southern California, Arizona, Nevada, Utah & Oregon. We offer students state-of-the art educational programs for cosmetology, esthetician, manicuring and massage therapy. We are currently seeking FULL TIME RECEPTIONIST candidates for our SAN MATEO campus who are motivated, energetic and looking for an exciting opportunity! Who wouldn't want to work in the beauty industry? Experience first hand the wonders and dynamics that take place in a salon setting and watch our future Cosmetologist and Estheticians become born! Our professional, fun and savvy Receptionist will have the following skills: • 1-2 years of prior Receptionist experience • Excellent customer service (Must like working with people, mandatory!) • UPBEAT PHONE VOICE • POS (point-of-sale) experience/retail • Awesome communication skills • Definitely computer literate - got MS Skills? • Beauty industry - salon/spa/retail a plus! Schedule for this exciting opportunity will be Tuesday - Saturday, 8:30-5pm. To learn more about Marinello Schools of Beauty, please visit us at www.marinello.com. Our salary structure is competitive and negotiable. We offer an extensive benefits package which is available after 90 days of employment. If you are interested in joining a fast-paced, high growth company in an exciting industry, please forward your resume by applying to this posting. Marinello Schools of Beauty is an Equal Opportunity Employer and supports diversity in the workplace. ]]>

<![CDATA[A legal services company in Dublin, CA is looking for the right candidate to join our scheduling team. The scheduler position consists of handling a high volume of incoming and outgoing calls, verifying receipt of legal paperwork, and following up with various locations to facilitate the retrieval of subpoenaed documents. It is important to be able to multitask effectively, use a computer with ease, and handle a moderate to high volume of calls per day in a polite, professional manner. No direct experience is necessary; we will gladly train the right person for the job. Starting wage is between $10-12 per hour DOE, Monday through Friday with normal business hours. Medical and dental benefits are available after 60 days, all holidays we take off are paid, and paid vacation begins after your first year. As a rule, we only promote from within, and as we are a growing company, there is potential for advancement for the right candidates! Please email your resume by pasting it into the body of the email. Do not send attachments. No calls, please. Any emails containing attachments will not be considered. Please reference “Scheduling Position” in your message. ]]>

<![CDATA[California Environmental Associates Recruiting and Administrative Assistant San Francisco, CA Full Time About the Organization California Environmental Associates (CEA) seeks to transform markets, business practices, regulations and policies to create economic incentives that will yield positive environmental outcomes. For 25 years, California Environmental Associates has helped transform markets, business practices, public policies, nonprofit organizations, and philanthropic strategies to achieve positive outcomes for the environment. CEA has extensive experience and an intricate knowledge of key environmental issues, including climate change, energy policy, marine conservation, sustainable agriculture, forest management, goods movement, air quality, toxic chemicals, and land-use planning. In addition to a wide range of consulting services, CEA also offers its clients assistance with recruiting and program development. CEA’s recruiting services group finds and delivers the highest level of talent to lead environmental organizations, foundations, and sustainably-minded companies. Using the deep professional networks and strategic insight developed through 25 years of consulting, CEA is able to successfully identify individuals that will meet clients’ recruitment needs. For a more in-depth description of our services and philosophy, please see our website: www.ceaconsulting.com. Recruiting and Administrative Assistant CEA is looking for a Recruiting and Administrative Assistant to provide support to our Organizational Design and Recruiting Services practice. This is an excellent fit for a dynamic administrative professional looking to work with mission-driven clients in a fast-growing field. This position will serve as key administrative support of the recruiting team – responsibilities include complex scheduling of global interviews and meetings, candidate and client interaction, job posting, and document preparation. In addition, the Assistant will implement various research and internal marketing projects for the recruiting practice. The Assistant will be exposed to a challenging, team-oriented work environment and will have the opportunity to serve clients working on the most pressing environmental issues. This position requires intellectual rigor, independence, demonstrated attention to detail, intellectual rigor, independent work ethic, ability to work under pressure and a passion for environmental issues. Primary Duties and Responsibilities Includes the following and other duties as assigned: * Serve as the key administrative support for the recruiting team, assisting with project coordination and external and internal communications * Provide direct assistance to recruiting team members with scheduling, coordination, and document preparation for interviews, client meetings, and team meetings * Assist with production and quality control of outgoing work products and correspondence: proofread documents for spelling, grammar, and layout, making appropriate changes; draft letters, emails, and other written work products as necessary * Research and prepare materials for proposals, meetings and presentations, and client searches as needed * Ensure that files, both electronic and paper, are organized and current * Provide general organizational and operations support to the recruiting team and clients * Support other CEA project teams as needed with logistics, setting up conference calls, coordinating travel arrangements, etc Qualifications The successful applicant will have the following minimum qualifications: * 2+ years experience in office administration or similar role, experience with recruiting a plus * BA/BS degree or equivalent * Previous experience maintaining calendars and coordinating global meetings/events * Proficient with in MS Outlook, Word, Excel, and PowerPoint * Superb attention to detail and organizational skills * Ability to handle sensitive matters with discretion * Ability to keep calm under pressure, prioritize, and multi-task * Ability to work effectively and efficiently with minimal supervision * A self-starter, with the ability to anticipate team needs * Tact, poise, professionalism, diplomacy, teamwork, humor, and ability to interact with people from all walks of life * Experience managing databases, managing and editing web content, and working in graphic design software preferred * Excellent oral and written communication skills; language skills in Mandarin or Spanish preferred * Passion for environmental issues Compensation and Benefits The expected start date for this position is April 2010. The position will be located in San Francisco, CA. CEA offers an excellent benefits package and a competitive salary that is commensurate with experience. To Apply To be considered for this position, interested candidates must follow the link below to submit a resume, cover letter, and salary requirements: <a href="http://www.ceaconsulting.com/what/position_details.aspx?client=CEA&jobId=75" rel="nofollow">http://www.ceaconsulting.com/what/position_details.aspx?client=CEA&jobId=75</a> Inquiries received via phone call or direct email will not be eligible for review. California Environmental Associates is an equal opportunity employer. March 2010]]>

<![CDATA[Administrative Assistant Position Come work in a dynamic organization that has served people with developmental disabilities for 90 years. The Cedars of Marin offers a high quality of life to adults with developmental disabilities in order to foster independence, defend dignity, and realize each person’s full potential. Job Summary: The Administrative Assistant provides support to the Cedars Administration (Executive Director, Director of Programs and Services, Development Manager, Human Resources Manager and Controller). The discrete work performed with those individuals is directly related to the high functioning of each office where discretion, strong writing and organizational skills, and independent judgment are exercised. The Administrative Assistant reports directly to the Executive Director. Job Qualifications: • Bachelor’s degree preferred, or comparable experience. • 5 or more years of working in a detail-oriented, self-managed, multiple deadline environment. • Computer skills: comfortable with or ability to learn Apple computers; proficient with Microsoft Office products, (experience with word processing, data base and spread sheets), and email, etc. Accurately type at least 60 w.p.m. • Demonstrated ability to express ideas and reports in written form. • Skill in working with multiple complex issues, often under pressure and with a sense of urgency. • Ability to manage time appropriately in a complex environment, often with little supervision. • Knowledge of current office equipment (computers, telephones, fax machines, copiers, server, etc.) • Strong interpersonal and communications skills with individuals with developmental disabilities, family members, Cedars’ staff members, Board of Trustees, social workers, vendors and other visitors to the agency. • Upbeat, positive attitude and good sense of humor a plus. General Qualifications: • Love of People. • Desire to help others achieve their full potential. • Common sense and good judgment. • Ability to think ahead and take initiative. • Use email and computer. • Clean DMV record. • Valid CA driver license. • Pass TB test. • Pass criminal background check. • Pass drug test. • Pass physical and meet physical requirements of job. • Communicate effectively in English, both written and verbally. Physical Requirements: • Ability to work at a computer terminal for six or more hours day. • Ability to lift and move document storage boxes. • Ability to be mobile (including, but not limited to, bending, squatting, crouching, twisting, kneeling, reaching, etc. • Be free of any physical condition, which, in the opinion of the physician doing the pre-employment physical exam, could be substantially aggravated by the job requirements or result in injury to the applicant or to the consumers of the Cedars. Benefits Available for Full Time Employees: 1. Medical, Dental, Vision for self and family 2. Retirement plan (403B) 3. Paid vacation and Holidays 4. Flexible Spending Account Plan For additional information you can visit our website at <a href="http://www.thecedarsofmarin.org" rel="nofollow">http://www.thecedarsofmarin.org</a> FAX: 415-460-1386 Diversity Statement The Cedars of Marin does not discriminate on the basis of disability status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. The person named below has been designated to coordinate compliance with the nondiscrimination requirements contained in the Department of Housing and Urban Development's regulations implementing Section 504 (24 CFR, part 8, dated June 2, 1988. Donnabell Galicia, P.O. Box 947, Ross, CA 94957, 415-455-1715, ext. 165, TTY 800-735-2929 or 711. TTY: 1-800-735-2929 or 711. Please do not contact Donnabell Galicia regarding this job ad. The above phone number is only for HUD inquiries. ]]>

<![CDATA[<center>EXECUTIVE SECRETARY $66,393.60 - $80,704.00 Annually plus excellent benefits Closting Date: April 2, 2010</center> The Bay Area Air Quality Management District (District) is currently recruiting for the position of Executive Secretary in the Executive Division. This class is distinguished from other District secretarial and office administrative classes in that the nature, diversity, and scope of responsibilities require the frequent use of discretion, initiative, and independent judgment. Responsibilities include regular contact with governmental officials, the District Board of Directors and Advisory Council, representatives of business or community organizations, the public, and all levels of District personnel to exchange information and explain administrative policies and procedures.Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures. DUTIES: *Researches, compiles and summarizes a variety of informational or statistical data and materials. *Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or printed materials; uses word processing equipment and inputs or retrieves data and prepares reports from an on-line or personal computer system; compiles and processes confidential materials. *Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage. *Organizes and maintains various administrative, reference, and follow-up files; purges files as requested. *Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes. *Relieves executive staff of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities. *Makes appointments and maintains a calendar, schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials. *Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff. *May supervise, train, review and evaluate work of office support staff. QUALIFICATIONS: A typical way to obtain the knowledge and skills is: Two years of secretarial experience which has included providing office and administrative support to management staff at a level equivalent to the District class of Administrative Secretary. Completion of some college or business school coursework in office administration is desirable. HOW TO APPLY: Interested individuals must submit a completed official BAAQMD application along with their responses to the supplemental application questions (See www.baaqmd.gov/jobs) to the District's Human Resources Office at 939 Ellis Street, 4th Floor, San Francisco, CA, 94109 by: no later than 5 p.m. on Friday, April 2, 2010. For an application package or to apply online, please go to our website at www.baaqmd.gov/jobs or call the Human Resources Office at (415) 749-4980. Resumes will be accepted but not in lieu of the required application materials. Postmarks, faxes, and E-mails will not be accepted. SELECTION CRITERIA: Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants. The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months. Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.]]>

<![CDATA[JOB TITLE: Executive Assistant COMPANY DESCRIPTION: Robson Homes is a privately held real estate development and home building company involved in all areas of new home development: land acquisition, forward planning, construction, marketing and sales. We are a highly successful, award winning leader in our marketplace with over 20 years experience creating residential and mixed-use neighborhoods throughout the Bay Area. For more information on our company, please visit our website at www.robsonhomes.com. JOB DESCRIPTION: If you are a smart and motivated individual who enjoys working in a fast paced environment and is looking for a great career opportunity working for an energetic, successful company, then look no further! Job responsibilities may include but will not be limited to the following:  Exercise independent judgment and initiative to solve problems and decide whether executive level participation is needed  Deal professionally with sensitive and confidential materials and information  Coordinate the President’s calendar and various travel arrangements  Compose business correspondence, reports and project documentation  Develop and utilize various filing and retrieval systems  Review, analyze and distribute all of the President’s incoming correspondence and information  Coordinate and manage various projects as needed  Screen calls and respond to internal and external requests for meetings JOB REQUIREMENTS:  College Degree Preferred  Minimum of 3-5 years experience in a similar position  Proficient in Word, Excel and Internet Explorer  Professionalism, accuracy, initiative and excellent follow through are required  Must be able to handle multiple tasks concurrently, and meet deadlines  Excellent verbal and written communication skills required, including the ability to communicate with Director level staff and various clients  Hardworking, detail oriented and organized Please email your resume to hr@robsonhomes.com ]]>

<![CDATA[F/T and P/T Customer Service/Inbound Sales openings in Marin County. If you're sales savvy, local, and have good computer skills- we have an immediate opening for you! This would be a short-term assignment starting immediately. ]]>

<![CDATA[Part-time clerical wanted for busy financial office in Walnut Creek. Duties include electronic filing, switchboard/reception relief, outgoing mail, and other clerical tasks. 16-20 hours per week, mid-day hours. Finger-printing and background check required. We are looking for a detail oriented, professional applicant with basic computer skills and office experience. ]]>

<![CDATA[*Please Note: If you emailed your resume prior to 3/17, please submit it again due to a system error** Thank you A fast paced Home Care Agency has a position available for an experienced administrative office assistant. Flexibility in schedule is important as the position will begin as part time with the possibility of full time as the office is growing. If you have experience working at a Home Care Agency and have the following skills, we want to hear from you. • Excellent interpersonal and communication skills to provide outstanding customer service via telephone and in-person support to our caregivers and clients. • Organization skills and great attention to detail with the ability to set priorities and meet deadlines in a fast paced environment. • Computer skills including Microsoft Office. Database experience is highly desirable for database entry and call tracking. • Ability to work well within a team in a small office environment with the flexibility to shift priorities as needed. If you are our perfect candidate, please email us a cover letter and resume with salary requirements. You may also send us a fax at 415-899-8468. ]]>

<![CDATA[Common Sense Media (<a href="http://www.commonsense.org" rel="nofollow">http://www.commonsense.org</a>) is the leading independent, non-profit organization dedicated to improving the lives of kids and families by providing the information, education, and independent voice they need to thrive in a world of media and technology. Common Sense Media is seeking a talented and enthusiastic individual to join our team as Office Manager/HR Assistant. The Office Assistant/HR Assistant is a key part of the finance and administration department and organizes and coordinates administrative support for Common Sense Media. Key Duties and Responsibilities include the following but are not limited to: • Provide recommendations to improve the office policies and procedures, forms, purchasing process • Managing monthly parking passes and commuter checks • Requisitioning office supplies and small equipment purchases • Negotiating with vendors • Assisting staff accountant with accounting: processing accounts payable and employee expense reports • Assists with new employee orientation: instructs new employees regarding how to use phone system, file server, set up systems and vendor account access (e.g. FedEx) • Benefits administration: manages employee enrollments in medical, dental, vision, flex spending, and retirement plan • Processes payroll through ADP PayExpert • Manages the timesheet process through ADP EZ Labor Manager • Posting all job descriptions externally and on our website • Working with the HR Manager to schedule interviews • Phones: answer and screen incoming calls; handling inquiries from the public by routing calls to the appropriate staff; and maintaining general voicemail box • Greeting visitors • Coordinating incoming and outgoing mail and deliveries • Conference room scheduling, and any preparation and setup for outside Filing of all accounting invoices, journal and other entries, and banking records • Ordering food and supplies for meetings and office events • Able to perform small furniture/equipment setup and minor office repairs • Maintaining adequate supply of essential office supplies; ensure that coffee and soft drinks are available and replenished throughout the workday Key Qualifications: • College degree, preferably in accounting • 2-3 years in office administration experience; experience in a non-profit organization is a plus • Experience in benefits administration and payroll processing • Experience in ADP PayExpert and EZ Labor Manager • Experience in MS Office Products • Experience processing accounts payable • Experience with MIP or other accounting software a plus • HTML experience or a willingness to learn HTML • Self-starter with ability to multi-task and action oriented team player • Outgoing personality with a good phone manner • Strong writing skills • Strong negotiating skills • An interest in pop culture/kids and media/entertainment • Experience in small, dynamic and rapidly evolving environments a plus • Knowledge and commitment to our mission • Must be able to lift 30lb boxes • Must have a car Compensation: Common Sense Media, with headquarters in San Francisco and offices in Washington, D.C., offers an attractive compensation package, including a competitive base salary as well as health, dental, vision, long term disability, 403(b), sick, and vacation benefits. How to apply: Please forward your résumé, salary history, and references as MS Word attachments AND embed your resume in your email for immediate consideration to jobs@commonsensemedia.org. Please note “Office Manager/HR Assistant” in the subject line of your e-mail. NO PHONE CALLS, FAXES, OR DROP-INS PLEASE. Common Sense Media is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, creed, religion, gender, sexual orientation, age, disability, veteran status, or any other legally-protected characteristic. ]]>

<![CDATA[The SELPA Staff Asssistant is responsible for implementing and maintaining Special Education programs and services in conformance to district and state objectives; providing written support and/or conveying information; serving as a resource to district and site personnel, the Board and other districts; and monitoring the program budgets. If you are interested you may pick up a CVUSD application and the job posting at the Castro Valley Unified School District located at 4400 Alma Avenue, Castro Valley, CA 94546. The written exam will be held on 4/14/10, Skills exam 4/19/10 and the oral interview 4/22/10. To qualify you must pass all three phases of testing. Your application and resume must be received in our office by 4:30 p.m. of the final filing date April 12, 2010. Applications are available on our website: www.cv.k12.ca.us]]>

<![CDATA[Established manufacturing & Distribution Company located in the East Bay is looking for: Office Manager/HR Generalist Manage office facilities operations and procedures in order to ensure organizational effectiveness and efficiency. Responsible for all human resource activities for the company. Provide advice, assistance and follow-up on company policies, procedures, and documentation. Coordinate the resolution of specific policy-related and procedural problems and inquiries. PRIMARY RESPONSIBILITIES 1. Responsible for all human resource activities to include employment, compensation, labor relations, benefits, and development. 2. New hire processing and on-boarding which includes paperwork, orientation and internal & equipment logistics. Ensures agency remains current and in compliance with employment applications, HR related forms, background checks, offer letters, employment agreement, and independent contractor agreements. 3. Administer and explain benefits to employees. 4. Recommend, develop and schedule training and development courses, if required. 5. Advise employees with regard to company policies. Creates, revises, administers and communicates policies as necessary 6. Adhere to corporate confidentiality policy and use discretion on employee related matters. 7. Coordinate the resolution of specific policy-related and procedural problems and inquiries. 8. Maintain human resource data bases and filing systems which include verification of employment, background/drug testing, and worker’s comp audits. 9. Coordinate employee related meetings and activities to ensure maximum efficiency. 10. Oversee office appearance, equipment maintenance, computer maintenance, supplies, vendor relations, building maintenance and be a liaison with landlord and upper management. 11. Assist with answering main phone line 12. Monitor and order office supplies and employee related purchases 13. Interact with customers, vendors and visitors, including but not limited to taking orders and checking data entry of orders. KNOWLEDGE AND SKILL REQUIREMENTS 1. Proficient in Microsoft Outlook, Excel, Word & PowerPoint. 2. Knowledge of multiple human resource disciplines. Knowledge of federal and state employment and benefit laws a plus. 3. Strong interpersonal skills and a team player. 4. Excellent verbal and written communication skills. 5. Visibility requires maintaining a professional appearance and providing a positive company image to the public. 6. First Aid & CPR Certification a plus. 7. Bilingual (English/Spanish) preferred 8. 1 - 4 years general office management experience and/or human resource experience 9. Must be able to lift 40 pounds and have reliable means of transportation. 10. Highly Organized 11. Previous experience in managing and motivating staff. ]]>

<![CDATA[We are a San Francisco based company that has been serving the Greater San Francisco Bay area since 1991. Due to our continued success and growth, we are in need of a scheduler / project coordinator. The successful candidate needs to, above everything else, deliver first class customer service. Responsibilities include: • Scheduling appointments with customers • Following jobs to make sure they are completed • De-brief technicians at end of work day • Update & complete job tickets as required Requirements: • Basic computer knowledge (MS Office: Outlook, Word, Excel) • Highly organized and able to work under pressure • Handle heavy volume of phone calls • Able to multi-task • Excellent communication skills • Effectively work with established procedures • Ability to multi-task • Detailed oriented • Courteous phone manner • Previous experience in construction industry required]]>

<![CDATA[Well-established, high-end construction firm has immediate opening for highly organized, full-time administrative assistant in main office. Duties Include: Assist with Human Resources Assist with Accounts Payable and Receivable Issue contracts Facility maintenance General office support Customer service Answer phones Experience with Microsoft Outlook, Excel, Word required. This person must be professional, reliable, and have excellent oral communication skills. Must be extremely organized, be able to handle and prioritize multiple tasks, and follow through on all projects. ]]>

<![CDATA[CTC Design ( www.ctc-design.com ) is an engineering consulting firm located in Santa Clara. We are seeking a dependable, experienced, and self-motivated professional to join our team. This is a part-time position (15 – 20 hr per week) to start with a possibility to change to a full-time position, with a small and growing company. . Qualifications • Must have good interpersonal, written, and phone presentation and communication skills • Must work well with others. • Excellent computer skills; must be conversant with MS Office, Excel, Outlook, Internet Explorer, PowerPoint and hopefully MS Access. Willing to learn is a big plus. • Must be able to create and manage digital documents and images • Self-Organizing, Self-Motivated, Self-Monitoring, and able to meet deadlines • Must be able to multi-task • Must be willing to pitch in to make it work (no task too small) Duties and Responsibilities: • General office manager duties • Help with compiling proposals, and marketing material. • Answer phones • Create and maintain filing systems, as needed • Order supplies, as needed • Using Quickbook software for bookkeeping. Education / Experience: • 2 years Administrative Assistant experience • Quckbook software • Office Manager experience a plus • Minimum1-2 years college a plus or maybe still attending college. Send Resume to hr@ctc-design.com Compensation is very competitive and depends on skills.]]>

<![CDATA[Virsto Software is an early stage, venture backed software company that has grown to the point of needing someone to take over the administration of the company. We need someone who can be the CEO's right hand and ensure that all admin operations are handled perfectly. This is an important role that will have a significant impact on the culture of a hot Silicon Valley startup. It's a fantastic opportunity for someone with energy, intelligence, enthusiasm, and desire to have an impact while you are having fun. If you are sharp and ambitious, and can envision the opportunity to get in on the ground floor in a high growth role that will accelerate your career, we want to meet you! About Virsto Software • Founded 2007 by successful high tech veterans • Virsto builds software that solves the unique storage problems of the virtual datacenter • Outstanding team, great culture • Launched first product Feb 2010 to great acclaim from analysts, press, bloggers, and customers • Backed by top venture capitalists • Exciting company on its way to being a major player in a market opportunity in excess of $1B • More info at www.virsto.com Desirable attributes • Intelligent, fast learner, adaptable • Organized, attentive to detail, anticipates and solves problems • Trustworthy • Works well in a chaotic, rapidly changing startup environment • Great interpersonal and communication skills • Drives tasks to proper and rapid completion • Effectively multitasks, prioritizes competing requests, and manages time • High energy, friendly personality that sets a positive tone; infectious energy and humor • Microsoft Powerpoint, Excel ,Word; Google email, calendar, docs; QuickBooks; salesforce.com • Relevant office administration experience • College degree or equivalent experience • Startup experience a plus Tasks • Office management: accounts payable, sales operations, banking, expense reports, supplies, facilities, electronic filing, working with accounting, legal, etc vendors • HR: new employee onboarding, benefits coordination, payroll, option grants/tracking, compliance, coordination with outsourced HR vendor • Executive support: travel planning, calendar management, development/editing of presentations, spreadsheets, and other documents • Internal and customer event management Scope • Reports to CEO, supports entire company • Some work can be done from outside the office; hours can be somewhat flexible]]>

<![CDATA[We are seeking a part-time Office Assistant to handle data entry, phone calls, scheduling, orders and other administrative tasks in a small office environment. This position has the potential to become full-time with additional responsibilities to manage based on an excellent job performance. Job requirements Experience in basic office functions is a must, with the ability to use computer programs such as QuickBooks, MS Office and MS Excel. The right candidate must be highly organized, detail orientated, a team player and posses strong interpersonal skills. The ability to speak some basic Chinese is a plus. Compensation is at $13.00/hr. Specific working hours are negotiable over a Monday-Friday workweek. Please reply by email with your cover letter, resume and a date from which you are available, along with the phrase “Office Assistant” in the subject line. ]]>

<![CDATA[Someone with filing experience needed immediately. The ideal person will have paid experience as a file clerk, especially setting up a file system and then subsequently maintaining the file system and managing those entrusted to use it. This is a part time gig but may need to be full time for a couple of weeks in order to file/process the assorted types of documents contained in the many boxes of papers, records, etc., I have saved over the past 5 years awaiting for someone to organize them. The individual selected must be able to eventually work unsupervised or with minimal supervision and most importantly be able to discern what papers need to be filed and which need to be discarded, as well as which ones may need to be duplicated and filed in more than one location, and/or cross-referenced appropriately. The position starts at $10/hr but the individual selected should expect to earn closer to $15/hr within a month’s time, depending on demonstrated ability. ]]>

<![CDATA[<table cellspacing="0"> <tr><td colspan="2" align="center"> <div style="background-color: #fff; z-index: 1; height: 85px;"></div> </td></tr> <tr><td colspan="2" align="center" style="background-color: #fff; z-index: 1; height: 110px; padding: 0px 0px 0px 0px;"> <table cellspacing="0" style="padding: 0px 0px 0px 0px;"><tr><td width="40%" height="100%" style="padding: 0px 0px 0px 0px;"> <div style="background-color: #fff; color: #fff; width: 100%; height:100px;">a</div> <div style="background-color: #010080; height:196px; color: #010080">a</div> </td><td align="center" style="padding: 0px 0px 0px 0px;"> <div style="width:248px;"> <img align="center" src="http://img161.imageshack.us/img161/151/logo2bt8.jpg" style="border: solid 2px; padding: 15px;" width="216" height="262"> </div> </td><td width="40%" height="100%" style="padding: 0px 0px 0px 0px;"> <div style="background-color: #fff; color: #fff; width: 100%; height:100px;">a</div> <div style="background-color: #010080; height:196px; color: #010080">a</div> </td></tr> </table> </td></tr> <tr><td colspan="2" style="background-color: #010080; z-index: 1; height: 100px; padding: 0px 0px 0px 0px;"> <div style="background-color: #fff; border: 2px solid #000; display:block; width:65%;" align="center"><h1 style="display:inline;width:auto;padding:15px;">Billing Assistant: Full-Time</h1></div> </td></tr> <tr style="padding:20px;"><td width="25%" height="100%" style="background-color: #cdcb98; padding: 0px 0px 0px 0px;"> <div align="center" style="padding:10px"> <div style="font-family: 'MS Serif','New York', serif;"> <h2>OUR MISSION</h2> Fred Finch Youth Center seeks to provide a continuum of high-quality programs for the care and treatment of children, youth, young adults, and their families, whose changing needs can best be met by a variety of mental-health and social services. The goal is for clients to be professionally served in the least-restrictive environment appropriate to their needs, so that they may function at their highest potential </div> <div style="font-family: 'Times New Roman', Times, serif; color: #65176b;"> Agency Values: Respect Compassion Integrity Diversity Innovation Accountability Commitment to Excellence </div> <div> <div style="font-family: Impact,Impact5,Charcoal6,sans-serif"> Fred Finch Youth Center</div> 3800 Coolidge Ave. Oakland, CA 94602 Fax: 510-842-0406 </div> </div></td> <td><div style="background-color: #fff; padding: 10px"> <div> <h1>Who we are:</h1> For more than a century, Fred Finch Youth Center has served youth and their families in the East Bay. Today we also serve communities on the peninsula, in Solano County and San Diego County. Our clients include children, adolescents, and young adults who face varied and often multiple challenges. Many are transitioning from foster care into the adult world. Many have an emotional disturbance or mental illness. Some have both a mental illness and a developmental disability. All are economically impoverished. Most have experienced, abuse, neglect, trauma or lack of adequate health care or educational resources. To enhance the strengths and assist with the challenges of each individual, we provide a wide variety of services in several types of settings: specialty residential treatment; special education; vocational services; transitional housing; individual, group and family therapy and counseling. Services are provided in the community, in schools, in homes and at our sites. </div> <div> <h1>Position Summary:</h1> The Billing Assistant is responsible for all aspects of the billing data entry, via the county run billing systems. The Billing Assistant is responsible for supporting the Compliance Manager with all aspects of the compliance and billing process. A primary responsibility for the Billing Assistant is to enter the majority, if not all, billing each month. The Billing Assistant is responsible for ensuring all client sensitive information is kept safeguarded at all times. Duties and Responsibilities: Data Entry: 1) Responsible for all data entry, completed in a timely and accurate manner and utilizing daily/weekly/monthly reports to balance all entries made into the billing systems utilized by the agency. Audit: 1) Responsible for supporting and participating in the agency’s Quality Assurance process, especially in regards to Internal, County, and State Audits. Administrative Support: 1) Creating, updating, filing and fixing of all records entered into the billing systems 2) relief for receptionist coverage, to include lunch coverage and back up if the receptionist is not in attendance (i.e. sick, vacation). Reporting: 1) Check M/cal Eligibility for every client, in all programs; 2) report to Supervisor regarding issues, workflow, and any possible delays with the billing process; 3) responsible to assure limited risk of unauthorized exposure to PHI (Protected Health Information) through careful attention to report processing and transactions, assuring use of confidential data management and other activities as assigned; 4) end of the month reporting to various program heads and as requested reporting throughout the month Professionalism/Customer Service: 1) Responsible for creating professional working relationships with all levels of staff, clients their families and business partners. </div> <div> <h1>Requirements:</h1> <ul> <li> Two years general office experience and strong computer/data entry skills.</li> <li> Medi-Cal/billing experience highly preferred. <li> Strong attention to detail, and organizational skills needed. </li> <li> Ten-key experience required.</li> <li> Ability to be professional, courteous, and helpful at all times. </li> </ul> </div> <div> <h1>How to Apply:</h1> Please apply to this link: <a href="https://home.eease.com/recruit/?id=187378" rel="nofollow">https://home.eease.com/recruit/?id=187378</a> To ensure proper routing of your application, please specify the position for which you are applying. </div> <div> STARTING SALARY: $12.73 per hour, or more, depending on experience, PLUS BENEFITS. </div> <div> <h1>CHECK OUT WHAT OUR BENEFITS INCLUDE!</h1> <ul> <li>Medical, Dental, and Vision insurance (PPO or HMO options)</li> <li>Employer matching 401(k) retirement plan</li> <li>Employer paid life insurance</li> <li>Employee Assistance Program</li> <li>Flexible Spending Account (both medical and dependent care)</li> <li>9 paid holidays</li> <li>20 days paid time off per year to start</li> </ul> <h2> *Work with a great team! *Casual office space *On-the-job training *Learning environment *Open door policy</h2> </div> <div> <h1>EEO/ADA:</h1> FFYC is proud to be an equal opportunity employer; all applicants will be given full consideration under state and federal laws. Visit our website at <a rel="nofollow">http://www.fredfinch.org</a>. This is a non-profit organization. No relocation assistance available. </div> </div> </td> </tr> </table> ]]>

<![CDATA[Title: Assistant - Investment Operations Department: Investment Operations Reports to: Manager - Investment Operations Benefits: Yes Status: Full time; Non-Exempt Location: San Francisco General Description: Aspiriant is the leading independent wealth management firm, with offices in Los Angeles and San Francisco. We recognize and respect the value and contributions of each staff member to the overall success of our company, and strive to cultivate a work environment that strikes an agreeable balance between our professional and personal lives. The Assistant - Investment Operations is responsible for assisting our Investment Operations Specialists in establishing new client accounts, processing transactions, executing trades, maintaining client portfolios and records, generating quarterly performance reports, processing quarterly bills, and other periodic reporting duties. Specific Duties: • Work closely with the Investment Operations Specialists in establishing and maintaining client accounts and executing transactions. • Prepare appropriate account establishment documents, transfer forms, and other necessary documents for new and existing accounts. • Execute daily client trades in public equities, fixed income, mutual funds and private equity investments. • Compile cost basis information for the transferred assets and enter data into PortfolioCenter (our portfolio accounting software). • Reconcile client accounts on a daily basis, including manual portfolio accounting entries. • Assist in quarterly performance reports process, generate fee statements, and process direct debits. • Assist the Manager - Investment Operations in refinement and maintenance of the Operations manual. • Participate in the continued growth planning and process engineering of Aspiriant, developing solutions to identified issues as well as proposing new ways of working efficiently and effectively. • Maintain client documents and records in accordance with compliance policies including filing hardcopies and/or scanning of documents. • Other duties as assigned. Qualifications: • Bachelor’s Degree or equivalent experience in business, accounting, finance, economics or related field. • Previous experience working in financial services and/or an investment management firm a plus. • High level of proficiency in Word and Excel. PortfolioCenter, SchwabLink, Saleslogix, and other applications helpful. • Must be detail oriented with a high degree of accuracy. • Impeccable ability to maintain confidentiality. • Excellent communication and organizational skills. • A self-starter who takes responsibility for his/her work. • A team player who will thrive in a small company environment. • Ability to set priorities among a variety of tasks and an occasionally heavy volume of work. • Excellent personal and professional references. Position is open until filled, available immediately. Applicants should email a cover letter, resume, and salary requirements (applicants that do not include salary requirements will not be considered) to hr-iops@aspiriant.com or alternatively, mail to: Ms. Sherri Dorton, Aspiriant, 11100 Santa Monica Boulevard, Suite 600, Los Angeles, CA 90025. E-mail is preferred. No phone calls please. Aspiriant is an Equal Opportunity Employer. We are committed to diversity. www.Aspiriant.com ]]>

<![CDATA[Community Solutions is a comprehensive, non-profit human services agency serving South Santa Clara County with offices located in Morgan Hill, Gilroy and San Jose. Our agency services include: Domestic Violence, Sexual Assault, Drinking Driver program, Families and Children, Adult/Older Adult, Mental Health, Juvenile Justice, Prevention/Intervention/Crisis, Substance Abuse Residential treatment, and Transitional Housing. Current opening: Administrative Support II in the Mental health Billing Office. AA degree or 3 years related experience preferred. Must be computer literate and experienced with databases and MS Outlook and Word. Must be accurate and detail oriented. Must be able to handle multiple tasks and must have demonstrated excellent customer service skills. Professional and pleasant telephone manner required. Ability to work independently as well as part of a team. Specific duties include data entry, reviewing daily reports for accuracy, date stamping of incoming documents, chart labeling, filing, and generating program reports. Experience in general office procedures including data entry and knowledge of Santa Clara County UNICARE system preferred. Email your resume, cover letter, and salary history to nraven@communitysolutions.org. EOE]]>

<![CDATA[<center> BAKER PLACES, INC. IS SEEKING A PART-TIME ADMINISTRATIVE ASSISTANT (28 HOURS PER WEEK) </center> AGENCY OVERVIEW: Baker Places, Inc., a non-profit residential treatment agency, providing the San Francisco community with alternatives to institutional care since 1964. Our dedicated professionals are committed to assisting homeless adults with mental health; substance abuse and HIV/AIDS related issues. Agency services are guided by a Social Rehabilitation philosophy that emphasizes the uniqueness of the individual and requires that he/she be treated with dignity and respect. PAY RATE: $12-$16 Per Hour (DOE) WORK SCHEDULE: Monday & Wednesday: 9am-5pm Tuesday, Thursday & Friday: 9am-1pm POSITION OVERVIEW: The Part-Time Administrative Assistant provides clerical and administrative support to department. We are looking for a Part-Time Administrative Assistant who is detail oriented, possesses good computer skills, is a team player and communicates clearly and effectively. RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: 1. Type correspondence and enter data as needed. 2. Maintain organization of files. 3. Answer and direct calls. 4. Create documents, file systems and other office procedures to ensure the department runs smoothly and efficiently. 5. Maintain office supplies. 6. Sort and distribute mail. 7. Other duties as assigned. MINIMUM QUALIFICATIONS: 1. Three years experience in administrative support. 2. Proficient in the use of Microsoft Office software. 3. Must be well organized and able to maintain accurate records and receipts. 4. Must be able to work independently. 5. Must have good interpersonal communication skills. 6. Must be able to write legibly and clearly. 7. Must have good telephone skills. 8. Must be adept at multi-tasking. Baker Places, Inc. offers excellent health benefits: Medical, Dental, Vision, Life Insurance, and Employer Sponsored Retirement Savings Plan. If you are interested in joining our team please e-mail your resume to: management@bakerplaces.org or fax your resume to 415-581-0797. BAKER PLACES, INC. VALUES DIVERSITY. NO PHONE CALLS OR WALK-INS ACCEPTED. ]]>

<![CDATA[Are You a Dedicated Top-Notch Professional? To keep pace with the market demand for its products and solutions, Supermicro seeks talented and focused top-notch professionals who can contribute significantly to its growing organization. The talent, skills and expertise of Supermicro employees fuel its fast-paced, success-oriented work environment. Simply put, Supermicro employees are among the best in the industry. At Supermicro, sustained industry growth and a dynamic workplace produce a high-energy environment that translates into unlimited opportunity for its employees. Why Join Supermicro? Award-winning innovative technologies, a market leadership position and dedicated, professional staff all work together to position Supermicro as a solid career choice. Supermicro believes in fostering a productive workplace where employees can learn and grow. The company also believes that work should be a fun and exciting place to be! These philosophies make Supermicro a unique place to work. For standard benefits, Supermicro offers a variety of health, dental and vision plans, 10 days paid vacation, a 401(k) program. www.supermicro.com _____________________________ Sales Administrator (Job Code: SC09277) Responsibilities: - Operation liaison between: sales, purchasing, RMA, production, procurement and logistics; - Provide assistance for intra-company project coordination between sales information and non-sales depart; - Develop, document and implement sales operations processes and workflows consistently across all geographies; - Sales account maintenance and provide technical and administrative product information for clients; - Performs daily clerical and office maintenance tasks, such as typing correspondence, coordinating, date entry, quotation and processing documents; - Responsible for internal sales order entry, paperwork approval, forecast updates, successfully manager and overcome any objections; - Monitor inventory, follow up ETA with purchasers; enter and monitor clients orders, facilitate credits issues and negotiate returns; be back-up for the supervisor and team members; - Develop superior customer service relationships with prospects; - Work with accounting department to help keep accounts receivable current and work with RMA staff to expedite any pending RMAs; - Produce reports as necessary Requirements: - Strong communication skills across multiple disciplines, cultures and geographies, demonstrated communication skills includes written, verbal, presentation – closely evaluate; - Excellent phone demeanor and customer orientation; - Experience entering, tracking and reporting data on lead activities; - Consistent track record of meeting or exceeding assigned tasks; - Ability to work under deadlines, time constraints, ability to multi-task; - Minimum 2 years sales coordinator experience; - 2 or 4 year college degree – computer science a plus; - English is required and other languages a plus PLEASE INCLUDE JOB TITLE AND CODE IN SUBJECT LINE]]>

<![CDATA[Administrative Assistant to General Manager. Roller, Hapgood & Tinney funeral home, one of Palo Alto’s oldest family-owned businesses, is looking for an Administrative Assistant, who can support the general manager in the day-to-day running of the business. Must be proficient in: Word and QuickBooks, as well as general office procedures and internet skills. We are looking for a person who can write well and is a self-starter, who needs minimal supervision after initial orientation and training and is flexible as to schedule. Bachelor’s Degree and fluency in English and Spanish are required. Must have professional demeanor, excellent interpersonal, communication and organizational skills. Salary DOE, superior health, dental and vision benefits. Please send resume and salary requirements to: rollerhapgood@gmail.com or Paul Roller, P. O. Box 40, Volcano, CA 95689. Please do not drop resumes off at the business.]]>

<![CDATA[ <img src="http://img.nextag.com/imagefiles/nextag_logos/nextag_logo_161x47.gif" align="left"> NexTag is the leading comparison shopping site for products, financial services, travel, automobiles, real estate, education and more. At the core of NexTag are proprietary technologies and algorithms that enable shoppers to quickly compare prices and find the best deals on millions of products and services. For thousands of merchants, service providers and individuals, NexTag is an extremely efficient sales channel with its highly qualified traffic and performance-based pricing. More than 18 million people per month use NexTag to research, compare, and save on products and services online. NexTag is looking for an Executive Assistant who will responsible for providing day-to-day administrative support to our CEO, as well be the point of contact for our Board of Directors and other key internal and external contacts. The “right” candidate will have excellent attention to detail, confidence, integrity, candor and a sense of humor. We’re looking for a talented, intelligent and polished EA who will thrive within our highly dynamic, challenging and fast-paced organization. This position reports directly to our CEO. Here are some NexTag attributes: <ul> <li>founded 1999 <li>84 consecutive months of robust profitability, 28 consecutive profitable quarters <li>2003: fastest growing private company in Silicon Valley, 7th fastest in the US (by revenue, SF Business Times, Oct'03) <li>2003: fastest growing number of unique visitors for a shopping site (by a factor of two, Nielsen NetRatings) <li>2004: 2nd fastest growing private company in Silicon Valley (despite the difficulty of growing a large number exponentially: SF Business Times, Oct’04 <li>2005: selected by Red Herring as a Top 100 Private Company <li>2005: named among the top fastest growing companies in 2005 <a href="http://www.nextag.com/serv/main/about/pr/2005-10-20.jsp" rel="nofollow">http://www.nextag.com/serv/main/about/pr/2005-10-20.jsp</a> <li>2005: named one of the largest online advertisers (Nielsen Netratings Ad Relevance Top 10) <li>2006: ranked the #1 shopping site by SmartMoney.com <a href="http://www.smartmoney.com/dealoftheday/index.cfm?story=20060426" rel="nofollow">http://www.smartmoney.com/dealoftheday/index.cfm?story=20060426</a> <li>2008: named one of the 50 Best Websites 2008 by Time magazine <a href="http://www.time.com/time/specials/2007/article/0,28804,1809858_1809955_1811450,00.html" rel="nofollow">http://www.time.com/time/specials/2007/article/0,28804,1809858_1809955_1811450,00.html</a> <li>2009: named one of the Top 10 Comparison Shopping Sites (2nd place after Google) by CPC Strategy <a href="http://blog.cpcstrategy.com/the-top-ten-comparison-shopping-engines-compared/" rel="nofollow">http://blog.cpcstrategy.com/the-top-ten-comparison-shopping-engines-compared/</a> </ul> JOB: EXECUTIVE ASSISTANT Essential Duties & Responsibilities: <ul> <li>Professional company representative to both internal and external constituencies. <li>Overall calendar management for CEO. Involves managing multiple competing requests for face to face, as well as teleconference meetings. <li>Plan and coordinate logistics for meetings, including preparing and distributing agendas, reserving and preparing facilities and travel arrangements – domestic and international, private and commercial. <li>Coordinate Board of Director meetings – schedules, travel, lodging, food, information preparation and distribution. <li>Assists in preparation for Executive team meetings, Company All Hands meetings, Quarterly Business Reviews, etc. <li>Handle heavy incoming communication (phone and email) from high level executives and respond, as appropriate. <li>Completes expense reports and processes invoices. <li>Demonstrates high level of professionalism in dealing with highly sensitive and confidential information. </ul> Job Qualifications: Education & Experience <ul> <li>College degree preferred or equivalent work experience <li>Proficient in MS Office (Word, PowerPoint, Outlook, Excel) and tech savvy <li>Strong familiarity with PDAs and similar devices <li>Proven track record of success at supporting C-Level executives in demanding environments </ul> Skills & Competencies <ul> <li>Excellent written and oral communication skills. <li>Ability to learn quickly, take initiative, be detail oriented and possess a positive can-do attitude. <li>Must manage highly sensitive material in a strictly confidential manner. <li>Ability to work well under pressure and realize that every task is important. <li>Outstanding organizational, prioritization and time management skills. <li>Good common sense, interpersonal skills, accuracy and initiative. <li>Strong problem solving skills and the ability to anticipate issues and resolve them. </ul> To apply: Local Candidates Only - No relocation package will be offered Please send your resume to job1@nextag.com. For more information, visit our website at <a href="http://www.nextag.com" rel="nofollow">http://www.nextag.com</a> ]]>

<![CDATA[An international investigations firm is currently seeking a paid intern to work approximately 25+ hours per week on a variety of research and administrative tasks. Undergraduate or graduate students from any discipline are encouraged to apply. A computer science background is “strongly preferred,” but not required. Fluency in Mandarin, Arabic, Russian, Hindi, or other foreign languages is also a plus. Flexibility, intelligence and an ability to work in a potentially fast-paced environment are required. The intern must be a responsible individual who can be relied upon to conduct critical research for confidential casework, in addition to administrative tasks as needed.]]>

<![CDATA[We are a Natural Food Brokerage based in California, seeking a full-time Administrative Sales Assistant for the Northern California Division. The position is located in the San Ramon office. We are looking for a focused and proactive individual to support a Sales Support Manager. This is an office-based position in a fast-paced retail industry requiring an organized and quick-thinking individual. Responsibilities include: * Creating and updating various forms on a regular and as needed basis, * Compiling and sending sales support documents to field sales reps and merchandisers * Compiling and formatting audit data * Creating and formatting multiple sales reports * Creating and updating various forms on a regular and as needed basis, Requirements/Qualifications: * Excellent planning and organizing skills * Proactive in finding information required to complete tasks * Ability to take direction * Ability to develop and maintain good working relationships with customers and peers * Above average ability to handle change in a positive manner * Demonstrated expertise in Microsoft Outlook, Word, and Excel * Minimum of 1 year experience as an administrative assistant in fluid, paperwork heavy environment or the equivalent * Some experience in a customer service field preferred Compensation: * Exact salary is based on experience and what a candidate can offer our company. * Benefits include health and vision insurance, Paid Time Off days, and a retirement investment plan (eligible for plan at one year of employment). Location: San Ramon, California Compensation: 31K – 35K depending on experience Principals Only – Recruiters, please do not contact this job poster Please, no phone calls about this job! Please do not contact job poster about other services, products or commercial interests ]]>

<![CDATA[Borel Private Bank & Trust Company, headquartered in San Mateo, California, is a wealth management firm offering private banking, investment management, and financial planning services to our clients. Not only is Borel Private Bank & Trust Company the best place to bank, it is also the best place to work, having been voted one of the Best Places to Work in the Bay Area 2010 - 2004 by the Business Times and Business Journal! An attractive work environment, combined with excellent salary and benefits, makes Borel Private Bank & Trust Company an ideal choice for your banking career. Borel Private Bank & Trust offers a competitive salary, bonus program, 401(k) and excellent career growth opportunities. Responsibilities: General Ledger Certifications Collect all applicable supporting documentation for monthly certifications. Certify all G/L accounts assigned to the Finance/Administration. Back-up Support Provide back-up support for Payroll, Wire Verification and areas to be determined. Supplies and Facilities Order supplies from approved vendors on a timely schedule. Interface with vendors and monitor pricing by comparison. Maintain a well-organized supply room, well stocked vending machines and adequately supplied staff rooms. Gather requisitions and distribute supplies on a regular, timely schedule. Order and monitor delivery of furniture and equipment as directed by the Administration Officer. Monitor the condition of all facilities, furniture and equipment and report to the Administration Officer any needs for repair or replacement. Administration Provide administrative assistance to the CFO and Administration Officer as requested. Distribute daily mail within the department. Qualifications: Knowledge and Skills Required: · Strong background in Microsoft Excel · Excellent interpersonal, organizational, and oral and written communication skills. · Ability to maintain flexible attitude and adjust to changing tasks. Education and Experience Required: · Undergraduate degree within Finance/Accounting preferred *** Must be able to lift 50 lbs on a regular basis *** For this position, submit your résumé via e-mail ONLY to Humanresources@borel.com . No telephone calls please. For more information about Borel Private Bank, please visit our website at www.borel.com. Borel Private Bank & Trust Company is an Equal Opportunity Employer.]]>

<![CDATA[*** A TWO PERSON TEAM A MUST! *** Assistant Apartment Management / Maintenance Team 1 Person: Office/Admin duties along with some minor janitorial work. General office skills - computer skills. 1 Person: Full time maintenance Minor plumbing, electrical, painting, janitorial etc. A quality downtown San Leandro building. Fax Resume to 510-895-5958 ]]>

<![CDATA[Pearson is an international media company with market-leading businesses in education, business information and consumer publishing. Pearson's education business represents about two-thirds of the company, and Penguin publishing and the Financial Times make up the balance. With more than 33,000 employees based in 60 countries, we are a family of businesses that draws on common assets, processes and shares a common purpose: to help our customers live and learn. With the combining of the two premier lists in science 'Benjamin Cummings and Prentice Hall' publishing history was made in the summer of 2007. The resulting Pearson Science Division both retains and builds off of the rich traditions, cultures and imprints of Benjamin Cummings and Prentice Hall while entering into a new age of innovation and market leadership. Science education has never been more important in the United States and across the globe, and Pearson Science's goal is to partner with authors, professors and students to enrich and transform teaching and learning across all the sciences at this critical time. While our offices are in San Francisco, CA, Boston, MA and Upper Saddle River, NJ our mission is singular: to lead. Pearson is an Equal Opportunity Employer M/F/V/D, and a member of E-Verify. The Media Product Information Coordinator is the point person for the establishment of product set-up information on the ever-expanding suite of media products offered by Pearson Science. Key Responsibilities • Develop expertise in key Pearson systems • Create and maintain documentation related to the ever-changing suite of media products. This would include working with the Product Information Specialist to provide updated documentation as required for upkeep of department SharePoint site • Provide regular media product set-up training to Departmental Key Administrators and Editorial Assistants • After P&L (profit & loss statement) has been approved, review all media product set-up for each title in the Pearson Publishing System and advise Key Administrators of corrections as necessary • Advise Departmental Key Administrators and Editorial Assistants regarding product setup errors as necessary. • Liaise with Editorial, Production, Manufacturing, and Marketing departments when systems issues arise to determine how to reach resolution. • Act as primary contact for Web Development and/or Editorial Media and Mastering Producers on all virtual media go-live issues • Suggest and implement new procedures to ensure smooth operation of the company and departments in particular to the area of title maintenance. • Monitor effectiveness and understanding of and compliance with department operating procedures and update procedures manuals. • Manage product financial spending reports for media producers and provide monthly update to Media Department Coordinator • Provide other media product reports as requested • Work with financial analyst to ensure media pricing is correct and ensure current Media Pricing Calculator is posted to SharePoint site in timely manner as changes occur • Work with the Product Information Specialist to update the media portion of the Title Maintenance Request (TMR) & Nomenclature document and any other media related documentation as updates occur • Run regular reports out of HEPM (Pearson's Higher Education Product Master) and Business Objects to check consistency/accuracy of media product set-up. This would include running monthly reports to catch missing standard costs and final pricing for media products • Individual must demonstrate strong computer skills, strong interpersonal and communication skills with an eye to detail, and the ability to work independently. • Experience dealing with multiple tasks and deadlines is required. • 1-3 years of business administrative experience required. • Bachelors Degree, preferred. • Demonstrated expertise with Microsoft Word and Excel. • Working knowledge of Business Objects preferred. • Ability to learn new systems quickly and enjoy complex problem-solving highly desirable. This position is located in San Francisco, CA. Relocation is not available. If you would like to apply for this position and meet the minimum qualifications for the opening, <a href="http://sh.webhire.com/servlet/av/jd?ai=205&ji=2431084&sn=I" target="_blank" rel="nofollow">click here to access the online application form</a>. All applicants are encouraged to submit a cover letter with their resume. ]]>

<![CDATA[We are looking for experienced part-time admin/office clerk for our dental office. Duties will include billing and sending out statements and recall cards. Please email your resume. You will get an email response if we would like to schedule an interview. ]]>

<![CDATA[If you are an Executive Assistant with a background in professional / financial services and a desire to work with a fun, bright, successful, and team-oriented group of professionals… we want to see your resume and hear why! It's an added bonus if you have had experience in office management, so make sure to highlight any applicable experience! Our firm, Ruby Peak Recruiting, is holding first round interviews for an investment bank client immediately. This boutique office is located in the financial district and is comprised of an intelligent, hardworking and close-knit staff. The ideal candidate will have between 3 and 8 years of experience, a 4 year degree and the ability to support an executive while simultaneously taking on office management duties. It would be great if you are a Microsoft Outlook whiz and are capable of handling an ever-changing calendar with flexibility and grace. This client offers paid overtime and a discretionary bonus in addition to full benefits for the employee and all dependents! To apply for this position, please email a copy of your resume to ashley@rubypeakrecruiting.com or call 415-773-1206 to tell us about your experience. Best of luck with your search! ]]>

<![CDATA[ChildCare Careers (CCC) is the largest staffing agency in California focusing on the child care field (www.childcarecareers.net) We are seeking a Placement Coordinator for our office in San Mateo. This is an ENTRY LEVEL, Part-time, hourly position. Hours: 2pm-7pm Monday through Friday. Job Responsibilities: You will be responsible for taking customer orders for temporary staff; reaching appropriate employees in our employee pool to verify their availability; matching orders with available employees and confirming placements back to customers. You will also be asked to do in-house sales calls to existing customers to solicit additional business. Qualifications: Orderly work habits, punctuality, attention to detail, efficiency and courtesy on the phone are absolutely necessary. Good computer skills is a big plus. Ability to learn quickly, harmonious and supportive relationship with co-workers in a team environment and good command of both written and spoken English is expected. Compensation includes base plus performance-based bonus. Response: Please e-mail your resume to "resumes@childcarecareers.net" and put on subject line "San Mateo-PTPC" for consideration. ** Responses without the proper subject line will not be considered. ** ]]>

<![CDATA[Part time clerical work, included answering phones, filling, getting work orders ready for invoicing, ordering parts etc etc. Person needs to be organized and computer literate, preferably Mac, excel and some Quikbooks preferable.]]>

<![CDATA[iXsystems, Inc. is an established computer hardware company in North San Jose looking for a temporary, full-time receptionist/office administrative assistant. Hours are Monday thru Friday, 8:30-5:00 pm. Key Responsibilities: - Managing multi-line phone system; - Greeting visitors and providing general company information; - Assisting HR and accounting departments with filing and mailing; and - Maintaining lobby and break room ambiance. Requirements: - Impeccable verbal and written communication skills; - Professional demeanor; - Responsible and reliable; - High proficiency with computer programs; - Incredible attention to detail in organization and filing; and - Knowledge of PC-BSD and Open Source programs preferred. To apply, please reply to e-mail listed above with "iX Receptionist Applicant" as subject title and resumes attached in PDF format. Resumes submitted without cover letter showing knowledge of iXsystems, Inc. will not be considered.]]>

<![CDATA[In house taxi company insurance rep/ claims subrogation ]]>

<![CDATA[International Institute of the Bay Area Position Description Immigration Services Clerk – Fluent in Spanish/English $24,000/per annum with full benefits Duties: • Mail and receive/sort/distribute correspondence • Copy applications and supporting documents • Open new cases, update and close existing files • Enter client information into database • Prepare monthly reports • Contact clients to update their status and/or to make appointments • Organize and maintain client records in the archives • Provide referrals to clients • Translate legal documents such as birth and marriage certificates, police records, declarations, etc. • Attend monthly staff meetings • Assist immigration caseworkers when necessary. Qualifications: We are looking for a High School Graduate with good aptitude for detail, both writing and numbers, with experience dealing with the public. Interest in and experience with immigration law is a plus. Mature, self-starter, background check required. To Apply: Send an email with “Immigration Clerk” in the subject line and a cover letter describing your specific interest in this position to mdunlap@iibayarea.org. Only candidates selected for interview will be contacted. No phone calls please. Open until filled. ]]>

<![CDATA[We are a well established Mortgage/ Real Estate company located in San Jose looking for a Full Time Receptionist/ Front Desk Assistant to add to our team. Requirements: *Must possess excellent written and verbal communication skills. *Good customer service skills. *Must have outstanding organization skills, reliable and professional attitude. *Computer literate (Microsoft Office Suite, Internet, Etc) *Must be: reliable, a self starter, able to work individually (with minimum supervision) as well as part of a team. *Prior Real Estate background (a plus) *Prior office environment experience is preferred. *Bilingual (Spanish/ English) required. Work Hours/ Details: *Monday- Friday 9am- 6pm *Compensation: $9 hourly (or based on prior experience) Please email your resume with cover letter to liz_flores@sbcglobal.net ONLY if you meet the minimum requirements. ]]>

<![CDATA[ Hourly position: $18-20 per hour, 30-40 hrs per week Looking for a Quick books expert! Are you a bright individual who cares about doing things right. The person for this position should be extremely organized and detail oriented. If you are intelligent, detail-oriented and have a great attitude, we'd like to talk to you. Responsibilities will include: • Invoicing customers, receiving payments, and paying bills • Producing purchase orders and receipt of goods • Maintaining and reconciling QuickBooks • Pro actively managing all Accounts Receivables and Accounts Payables • Answering phones, opening mail, filing • Prepare weekly management reports and monthly profit and loss and balance sheet • Maintain Human Resource needs re new hire packets, EDD wage issue, 1099s, workers compensation admin. Work experience requirements: • Min three years experience in a fast-paced environment. • Excellent communication skills. • Strong attention to detail; strong follow up and follow through • Absolute proficiency with Quickbooks min 2 years experience • Independent worker with strong work focus, ethic, and self-motivation. About us: We are a small creative entrepreneurial company based in San Francisco. You would be working in a casual warehouse, non-corporate environment where we value discretion, professionalism, and fun. Please send COVER LETTER and RESUME with pay history via email and include your name and “Book Keeper” in your subject line. Must have quick books experience or do not apply. Person will be given extensive Quickbooks testing prior to any job offer. ]]>

<![CDATA[ON24 is committed to one area of expertise: providing industry-recognized webcasting and rich media marketing solutions that are designed to meet performance, value, and reliability requirements for businesses of all types and sizes. Founded in 1998, ON24 offers a portfolio of webcasting and virtual show offerings for internal and external communications, available as either licensed ASP products or turnkey outsourced solutions. You can learn more about us by visiting us online at www.on24.com. Please respond by following this link; <a href="http://newton.newtonsoftware.com/career/SubmitResume.action?id=4028f88c276abff001276debf085049d&source=Craigslist" rel="nofollow">http://newton.newtonsoftware.com/career/SubmitResume.action?id=4028f88c276abff001276debf085049d&source=Craigslist</a> Responsible for managing and maintaining the company's Customer Relationship Management (CRM) business application (Salesforce and Eloqua). This individual must possess strong communication skills as well as CRM system administration skills. The candidate must also be capable of envisioning how CRM and salesforce automation tools benefit the business, from sales contact/opportunity management and customer service integration. Essential Functions: • Understands SFDC configuration and technical/functional features and capabilities. • Supports both project and ongoing support/maintenance activities related to SFDC and Eloqua. • Ongoing system administration: o Assist with system user administration, including user setups and deactivations o Work with the CRM Manager to plan and execute configuration changes. o Complete mass data imports and manipulations as required. o Documentation of policies/procedures. o Supports end user technical requests o Develop and maintenance of custom application extensions using system API o Work with CRM manager to define system functionality standards such as naming conventions, etc. o Works to uncover and resolve data integrity issues • Escalating issues to SFDC Technical Support as required. • Promote consistent usability across all levels of usage • Drive user adoption through communication and monitoring • Stay abreast of improvements in CRM system business processes • Assist in development, testing and training of users. EDUCATION • Bachelor’s degree in relevant discipline (e.g. MIS, Computer Science preferred) • Prior SFDC or CRM System Administration and/or development experience a plus REQUIRED KNOWLEDGE & SKILLS • Excellent oral and written presentation and documentation skills • Must work well in a team-oriented environment as well as independently • Ability to work creatively and analytically in a problem-solving environment • Must have ability to multi-task • Excellent attention to detail • Excellent time management skills REQUIRED TECHNICAL KNOWLEDGE & SKILLS • General knowledge of web applications, internet architecture and HTML • Java and/or .NET programming skills preferred • Proficient in Microsoft Office tools. • Understanding of relational database a plus Please respond by following this link; <a href="http://newton.newtonsoftware.com/career/SubmitResume.action?id=4028f88c276abff001276debf085049d&source=Craigslist" rel="nofollow">http://newton.newtonsoftware.com/career/SubmitResume.action?id=4028f88c276abff001276debf085049d&source=Craigslist</a>]]>

<![CDATA[PENSCO Trust Company seeks a full-time Executive Assistant to join our team. Company Background: PENSCO Trust Company ("PENSCO Trust") is a leading financial services firm with over $3 billion in assets under administration and with clients in all fifty states. The firm is a leader in providing custody and administrative services and education for self-directed retirement plans held by individuals and small businesses. PENSCO Trust specializes in allowing plan assets to be diversified beyond the publicly-traded assets that are more typically held in tax-sheltered retirement plans, like stocks, bonds, and mutual funds, to include assets less correlated to the financial markets, such as real estate and private equity. PENSCO Trust has been an industry innovator and premier service provider since 1989, and has pioneered changes to federal law affecting major financial institutions nationwide, as well as several technological industry ‘firsts’. Within the self-directed retirement plan arena, PENSCO Trust has garnered and maintained its reputation for having the highest levels of knowledge, integrity, and client service in the industry. PENSCO is always looking for talented people who strive for excellence. PENSCO provides employees with a great work environment with competitive pay and benefits. Summary: By performing the following duties personally the Executive Assistant provides administrative assistance to the President/CEO, and periodically to the Board of Directors. The Executive Assistant will handle a wide variety of tasks/situations and be responsible for confidential and time sensitive material in a fast paced, dynamic setting. As a liaison to both internal and external customers, the Executive Assistant will solve problems and make decisions within general parameters. The Executive Assistant’s experience and mature judgment will be essential in planning and accomplishing goals as will his/her ability to multitask and prioritize with minimal supervision. The Executive Assistant should be familiar with standard concepts, practices, and roles of all organizational areas within the company. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks with limited supervision. A certain degree of creativity and latitude is required. Must demonstrate strong communication skills. Responsibilities: • Acts as a liaison between on behalf of the CEO with clients, vendors, and internal management and staff. • Composes or edits confidential correspondence, memorandum, spreadsheets, reports, and other complex documents for distribution both internally and externally. Assists with creation of meeting materials such as presentations and preparation of board packages. • Schedules meetings including, but not limited to Board of Director meetings, management meetings, and external meetings. Coordinates all necessary preparations and follow-up for meetings, including timely notification and distribution of meeting materials. • Maintains the CEO’s calendar. • Arranges travel itineraries for external meetings. Provides travel support and occasionally itineraries for Board members. Proactively resolves meeting schedule conflicts to achieve optimum results. • Processes expense reports and invoices. • Manages relationship with building management for day to day activities. Responsible for ordering furniture. • Maintains and controls the inventory of keys to offices. • Coordinates awards under the Employee Recognition Program. Requirements: • Bachelor's degree (B. A.) from four-year college or university; or five to eight years related experience and/or training; or equivalent combination of education and experience. • Strong verbal and written communication skills. • Strong people skills are essential. Must interact productively with many different types of personalities at different levels. • Excellent computer, analytical and research skills. Must be proficient on the web and in Microsoft Office Suite of professional software programs; and have knowledge on applicable databases, systems and vendor software programs. The individual must also have knowledge of office operations. • Attention to detail, excellent time management and project management skills. • Multi-task orientation; must be able to track and manage many details & multiple projects simultaneously. • Previously experience or exposure to the Financial Services industry is helpful. Contact: Please send resume in MS Word format to searchone@weaconsulting.com. Please include your salary requirements. Resumes submitted without salary requirements will not be considered for this position. PENSCO Trust Company Is An Equal Employment Opportunity Employer ]]>

<![CDATA[Well-established manufacturer in North Bay-Petaluma seeks a person for an inside sales and sales support position. Primary responsibilities – Answer inbound sales and customer service calls, enter orders and return merchandise authorizations, generate letters for customers and/or vendors, generate sales quotes, and support outside sales staff. Requirements –This is an entry level position, any experience in technical sales and/or customer service is a plus. The applicant must be self-motivated and have an outgoing personality, superior organizational skills and excellent communication skills. Candidates that meet the following criteria are welcome to apply: -Experience in inside sales / support / customer service a plus -Must be proficient in speaking and writing English -Accuracy and attention to detail is required -Ability to type at least 50 wpm with 95% accuracy -Ability to solve problems and deal with customer issues -Must be able to multi-task -Must like working with people -Ability interpret documents such as operating/maintenance and procedures manuals -Capability of writing and/or running routine reports and correspondence -Experience with PC Applications including Word, Excel and Outlook -Knowledge of Syspro ERP software is a plus -Ability to travel nationwide Candidates must pass a pre-employment background check. Candidate must be flexible and willing to be assigned wherever management sees fit. Due to the anticipated volume of responses, not all applications can be answered. Please respond to this ad only. No applications or resumes will be accepted via fax or in person.]]>

<![CDATA[A real estate investment company is seeking an Assistant Manager for a self storage facility and other retail establishments in Fruitvale, Oakland. This position is responsible for working with the Manager on the day-to-day facility maintenance and operational success of this 1000+ storage unit facility. Storage facility and/or retail experience is a plus. Responsibilities include: • Leasing units, taking calls, assisting walk in customers • Process contracts and updating detailed tenant files • Customer relations - ability to be extremely helpful (verbally and possibly physically) • Light property maintenance • Debt collections • Sales • Assist with marketing • Community outreach Minimum Requirements: • Excellent customer service skills are a must. • Excellent organization skills. • Extensive office computer experience: Microsoft Office (Word, Excel), e-mail, etc. • Ability to multi-task at all levels is mandatory • Strong initiative, analytical and problem solving skills. • Ability to work and communicate well with others inside and outside the organization. • Outstanding written and oral communication skills. • Proficiency in Spanish/Vietnamese/Chinese is a plus. • Good telephone communication. Salary and Benefits: Competitive Wages with strong bonus plan Benefits include: health, dental, vacation Please no resident couples need apply ]]>

<![CDATA[Current is a new breed of media company that empowers its young adult audience with participatory media platforms and formats that inform, enrich, and inspire. Through our TV network, Current TV, and our website, Current.com we create and distribute viewer-created content and Current produced content that is relevant to the lives of young adults. Our integrated television and online platforms provide an immersive and interactive experience for our audience. Current.com is a full-fledged social news site and is the first in the TV sector to serve as a creative filtering platform for TV programming. Our unique approach to “crowdsourcing” TV programming gives us exceptional results: more than one third of the programming on Current TV comes from viewers. Our average viewer watches and participates on Current 5+ hours a week. Current’s award-winning programming ranges from the hottest trends in technology, fashion and music, to pressing issues such as the environment, finance and politics. We won both an Emmy (for creative achievement in interactive TV) and a Webby (for best TV website)– how’s that for convergence? Current is now viewed in the U.S., U.K. and Italy in more than 58 million households through distribution partners Comcast (Channel 107 nationwide), Time Warner (nationwide), DirecTV (channel 358 nationwide), Dish Network (channel 196 nationwide), BSkyB (channel 183), Virgin Media Cable (channel 155) and Sky Italia (channel 130). For more information, please visit the Web site: www.current.com We are looking for an Executive Assistant Current is looking for a dynamic detail-oriented Administrative Assistant to support our Chief Operating Officer. Responsibilities include but are not limited to: Coordinating and scheduling conference calls, meetings, lunches and events. Maintaining busy calendars and schedules. Drafting documents, correspondence and preparing meeting minutes. Liaise with C-level staff both internally and externally Coordinating both international and domestic travel Calculating and processing monthly Expense Reports. Answering and screening phone calls and responding to emails professionally and accurately Special projects as assigned. Qualifications: 3+ years supporting an executive in a fast-paced environment Excellent calendar management skills, including the coordination of complex executive meetings across multiple time zones. Great written and oral communication skills. Strong ability to multitask, prioritize and organize and work successfully in a fast paced environment. Polished, professional demeanor and excellent communication skills to facilitate interaction with staff and external contacts at the executive level. Must be self motivated, proactive, and self sufficient. Strive to do things proficiently and see tasks through to the end. Ability to work well under pressure and time constraints Very resourceful and tech-savvy. Proficiency with MS Office Suite – especially Outlook - is a must. If you're looking for a rewarding opportunity, a great work environment, and the chance to earn a competitive salary and good benefits, please email your resume, cover letter, and salary history to adminjobs@current.com. Please tell us where you saw this job posted, and include the position title in the subject line of your email. We are an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, age or disability. We assure you that your opportunity for employment with our Company depends solely on your qualifications. ]]>

<![CDATA[This position requires excellent multitasking skills, as job duties are varied and position reports to multiple agents. Experience assisting more than one professional is desired. Some of the duties include: handling phones, filing, data entry, as well as coordinating leasing transactions and handling leasing paperwork. We are seeking a self starter who is highly motivated and requires very little supervision. Must be extremely detail oriented, quick learner, computer savvy and flexible. The right applicant will be outgoing, friendly, and easy to work with. Must possess excellent written and verbal communication skills. Strong computer skills are essential, including: word processing, databases, spreadsheets, Internet and email. This position is 40 hours per week, and compensation will be $15 - $20 per hour, depending on experience. Prefer at least 1 year office experience in a real estate environment. Transaction coordinating experience highly desirable. If interested, please email a cover letter explaining why you are a good fit for the position, as well as resume and 3 references from past employers. Only applicants that provide all 3 of these items will be considered. ]]>

<![CDATA[ InfoMotor provides visual software solutions that make information come alive on the web. Our company is a unique mix of software engineers, visual designers, web developers and client account managers. You can learn more about us at <a href="http://www.infomotor.com" rel="nofollow">www.infomotor.com</a>. We are seeking a part-time (with potential to transition to full-time) experienced office manager/project manager in downtown San Francisco. You’ll play an essential role at the center of our team and your work will have an impact on every aspect of our company. You are disciplined, well-organized, and take pride in creative problem-solving. You have a professional demeanor and clear and effective verbal and written communication skills. You can work independently but also enjoy being part of a team. Ideally you also have an interest in current trends on the web – how information is visualized, how online communities form and thrive and what makes an online company successful. Responsibilities include: <li>Multi-task while working in a fast-paced startup environment</li> <li>Manage daily accounting functions, including AR, AP, journal entries, reconciliations, cash management via QuickBooks and Excel</li> <li>Help coordinate and support company and client meetings</li> <li>Archive key company documents; maintain confidentiality of client and employee information</li> <li>Interact with clients when needed to support our goal of excellent client service</li> <li>Oversee HR activity; coordinate insurance, payroll and benefit providers</li> Position is a flexible 2 days per week to start with potential to grow quickly to full-time. Please include the code OM/PM in the subject line of your response. ]]>

<![CDATA[If you're looking for a full-time position, and you meet the qualifications below, email us with a cover letter and resume. The Ark Toy Store has a Bookkeeping / Administrative position available to provide support for the Accountant and Buyer. The Ark has been a landmark in the Bay Area for over ten years. We specialize in classic, wooden, imported and just all-around fun toys. You should ~ • Have a working knowledge of QuickBooks • Pay attention to details • Have strong mathematical skills • Have strong technical skills • Be results driven and enthusiastic • Be bright ]]>

<![CDATA[JOB SUMMARY: Provides administrative support including typing, filing, answering phones and distributing mail. Also monitors and distributes various reports and assists with data input and various functions. Responsible for maintaining the day-to-day relationships with customer contacts. ESSENTIAL JOB FUNCTIONS: Administrative 1. Types general correspondence and memos. 2. Receive and send all departmental packages. 3. Answers and screens incoming phone calls providing assistance when possible and routing other calls to appropriate employees. 4. Creates and maintains various filing systems in an accurate and organized manner. Reviews, purges and forwards files to dead storage as appropriate. 5. Sorts, organizes and distributes mail for EOP employees. 6. Responsible for distribution of monthly and quarterly reports. 7. Orders and maintains and adequate supply of departmental office supplies. 8. Organizes departmental lunches and meetings. 9. Coordinates and books travel itineraries. 10. Performs other duties as assigned. Customer Service/Property Management 1. Respond to incoming customer work order requests. 2. Manage status of open work order requests, proficiency in EOP’s on-line service request program. 3. Follow-up with customers to ensure satisfaction. 4. Report customer service related issues to the appropriate property management staff as necessary. 5. Coordinate day-to-day customer communication. 6. Interact with customers to foster ongoing relationships. 7. Direct other incoming calls to appropriate management or leasing personnel, taking messages when necessary. 8. Perform miscellaneous tasks as required, such as, assist in typing correspondence and reports. SKILLS, EDUCATION AND EXPERIENCE: Approximately 1-3 years of previous administrative experience preferred. Real estate/property management experience a plus. High school diploma required, some college preferred. Proficiency with Microsoft Word and Excel required. Must have the ability to organize and prioritize workload. Strong written and verbal communication skills a must. Strong attention to detail and Accuracy with figures skills required. Equity Office offers competitive salaries and a robust benefits program which includes 401(k), comprehensive medical, dental and vision insurance plans, educational assistance, flexible work arrangements and more! For immediate consideration, please apply online at www.equityoffice.com, position # 321664 Equity Office is committed to a diverse workforce. EOE M/F D/V ]]>

<![CDATA[We are a new office to the Danville area.... Looking for an energetic person to help with back office and patient care. This is a Part-Time Mon/Wed 9-5 and Fri 9-2 position. Hourly pay plus Bonus paid every Friday!!! Prefer some medical office experience with knowledge of human anatomy. Our office is filled with Patients from all over, with conic pain. If you are not able to put on a happy face and make their day....Please do not apply. Our office and the Staff that run it are held to high patient care standards. Please Send your Resume with a brief bio telling me why you would be a great fit for our EXCELLENT team. Synergy Laser & Pain Relief Center Danville Ca ]]>

<![CDATA[ Consulting group is looking for help participating in and managing two networking events per month in San Francisco. This job is best suited for a person who has some free time and wants to stay involved with the activities of motivated entrepreneurs and early stage business operators. We host two breakfast meetings per month at a venue in the Embarcadero center. Time needed is between 10-12 hours per month, and duties include participation at the meetings where you’ll register attendees, take notes – additional responsibilities may include researching other venues for future expansion, correspondence to invitees and attendees. Skills: * Comfortable working with savvy, sometimes technical, new business owners or those looking to start their own business * Works well on their own * Likes working with new people * Likes performing the background tasks that are required for successful events * Able to take notes and log essence of the weekly conversations on the event wiki * Strong computer skills ]]>

<![CDATA[Executive Assistant to Partner at Menlo Park Venture Capital Firm. Seeking a highly driven, smart, committed, organized professional who learns quickly and possesses strong initiative and superior communication skills. This person will assist with booking travel, calendar management , processing expense reports, assisting with events and more. The position requires good time management skills, follow through, and a high level of attention to detail. Our firm’s culture is deeply rooted in client service. Applicant should be patient, responsive, and polite. They should work well under pressure and possess superior communication skills. Bachelors Degree work experience in a related field are strongly preferred. Must have excellent MS Word, PowerPoint and Excel skills. Must be pro-active, with creative problem solving abilities, and excellent interpersonal skills. This is a fantastic opportunity to work with the best. Generous bonus and benefits! 85-90K+ ]]>

<![CDATA[Coldwell Banker Residential Brokerage is seeking a highly motivated Office Administrator to assist in our Northern Marin office located in Novato. Will be responsible for preparation of commissions, handling escrow files and other administrative tasks. Will also assist in overseeing all the administrative functions in the office. Candidate must be multi-task oriented with strong attention to detail. Excellent organizational, interpersonal communication skills and customer service skills required. Must be proficient in MS Office Suite. Previous Real Estate office experience preferred but not required. Do not contact the office to apply. To apply go to: <a href="https://careers.realogy.com/OA_HTML/IrcVisitor.jsp" rel="nofollow">https://careers.realogy.com/OA_HTML/IrcVisitor.jsp</a> to register and then apply for vacancy number IRC21744. Please note, this site is not currently compatible with the AOL browser. AOL users, please access the site via an alternate browser such as Internet Explorer. Only those that apply via this site and upload a resume will be considered. EOE.]]>

<![CDATA[Northern California Coldwell Banker Burlingame office is seeking a Weekend Receptionist to work every other Saturday and Sunday from 10-4. Daily duties include answering phones, processing mail/faxes, greeting clients and providing a high level of customer service. Must have a flexible attitude and general computer skills. Prior reception experience required. Do not contact the office to apply. To apply go to: <a href="https://careers.realogy.com/OA_HTML/IrcVisitor.jsp" rel="nofollow">https://careers.realogy.com/OA_HTML/IrcVisitor.jsp</a> to register and apply for vacancy number IRC21746. Only those that apply via this site and upload a resume will be considered. Please note, this site is not yet compatible with the AOL browser. AOL users, please access the site via an alternate browser such as Internet Explorer. EOE ]]>

<![CDATA[GOOD SHEPHERD CATHOLIC SCHOOL (Preschool-8 Coed) Santa Cruz, California OFFICE MANAGER 2010-2011 School Year Good Shepherd Catholic School (www.gsschool.org) is centrally located in the heart of Santa Cruz County, nestled between the Santa Cruz Mountains and the beautiful surf of the Monterey Bay. Founded in 1963, Good Shepherd’s Preschool through Eighth Grade program has been serving the parishes of St. Joseph’s Church (Capitola), Resurrection Church (Aptos), Our Lady Star of the Sea Church (Santa Cruz) and the greater community. Good Shepherd is searching for a full-time office manager to serve our 213 students and their families. QUALIFICATIONS 1. At least three years of work experience as an office assistant; experience working in a school is preferred 2. Technology skills including database management, Microsoft Outlook, and Microsoft Publisher; 3. Professional attitude and strong communication skills 4. Excellent organizational skills and an ability to multi-task RESPONSIBILITIES 1. Work closely with two part-time office assistants to ensure a productive and efficient work environment 2. Support and assist the principal in his daily goals including newsletters, memos to families, teacher/staff support, and database management 3. Maintain a safe, healthy, and secure school site, meeting the needs of students and communicating health information to parents as necessary 4. Compile and publish necessary data for state, county, and diocese reports 5. Manage supply needs and maintain service of the office equipment APPLICATION PROCEDURES Please submit a resume and cover letter to danderson@gsschool.org or to the address listed below. For more information, contact: Sandy Nelson or Teri Dawn Good Shepherd Catholic School 2727 Mattison Lane, Santa Cruz, CA 95065 Telephone: (831) 476-4000 Fax: (831) 476-0948 E-mail: snelson@gsschool.org or tdawn@gsschool.org APPLICATION DEADLINE April 9, 2010 ]]>